INFORMATION SYSTEMS IN MANAGEMENT V - SGGW

2. Sharepoint tool as a central solution regarding to requirements in Project Initiation
Document with to up 1 month time availability on conditions:
- Define monthly cost of application in Sharepoint – 25 € for 500 MB;
- Define capacity of registering documents in database due to 1 year(including imported
documents);
- Define deadline and condition of imports old documents to new solution
- Define the lifecycle application
Afterwards, a new solution was proposed by Project Manager:
2.4 Action type
Change the solution into Sharepoint or remain with eCM
2.5 Effect of each option
Deadline exceeding:
- More than 3 month – choosing eCM tool as a solution
- Up to 1 month – choosing Sharepoint
Risk mitigation in the case Sharepoint is chosen and the time of its supply exceeds
1 month – according to the Project Plan
2.6 Recommendation
It is recommended to use Sharepoint solution which will speed up the process of
registering the agreements in Philips Poland according to the assumptions of the
Business Case.
The client has decided to undertake the recommended local solution even
though the Central guidelines prohibit the creation of local applications. In this
example, the use of prevention in order to avoid waiting for the decision on the
access to the use of the applications and on the participation in the costs for about
3-6 months. The local solution – creating the application “Register of Contracts” in
the Microsoft SharePoint technology has also helped in observing the project deadline.
Therefore, the new Project Plan was signed with new terms and with a
tolerance of 2 weeks:
1. Plan description
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