INFORMATION SYSTEMS IN MANAGEMENT V - SGGW

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INTEGRATED MANAGEMENT SYSTEM FOR UNIVERSITIES 26 Stanisław Jabłonowski Department of Informatics Warsaw University of Life Sciences (SGGW) Waldemar Karwowski Department of Informatics Warsaw University of Life Sciences (SGGW) Abstract: Universities, in addition to teaching, must comply with a great number of features, starting from finance handling, trough real estate management to knowledge dissemination. In the article some of the most popular management systems used at universities are analyzed and compared. Case study of four leading institutions of higher education in Poland (Jagiellonian University, Warsaw University of Technology, University of Maria Curie-Sklodowska and Silesian University) which are already implementing a SAP management system is presented. The general reasons of decision and the SWOT analysis was made. Finally the implementation process and the benefits derived from the implementation of an integrated university management system of SAP Company are analyzed. Key words: integrated management systems, university management, courses’ service, modules for grants, corporate portal, consulting 1. INTRODUCTION Traditionally universities in Poland used paper documents, and during the era before a personal computer only very specific tasks like payrolls were sometimes prepared by mainframe computers. Real computerization started in the late 80 and was related to the expansion of personal computers. A very important factor was the political and economical transformation in Poland. The pioneering period can be characterized by the use of accidental forces, various resources, partial, ad hoc and fortuitous solutions and completing only stretches of the needs of universities (programs for maintenance of payroll, book-keeping, and human resources have been the earliest). For a long time there was a lack of comprehensive concepts of planning of universities’ computerization’s implementation and funding, especially in state-owned higher education institutions. A number of years later a common reflection has been fixed. It was found out that computerization is not the cost of a college, but it is a very necessary investment. It is also the question of students’ expectations. Students who grown surrounded by ubiquitous information technology – both in their private lives, as well as in earlier stages of their educational
experience, of course have similar expectations for higher education institutions (Wielbut, 2006). A university is an educational institution but its activity is not only limited to students education. The universities’ tasks can be partitioned into three groups (Grzech 2005). The first group is connected with basic activity, that is, the educational, scientific, and research tasks. Next group is connected with internal supporting services like human resources, finance, possessions, infrastructure, production, logistics, and other. The third are the culture forming tasks, these are: collection of knowledge, sharing knowledge, knowledge popularizing, participation in transformations, and other. It is obvious that for the efficient operation a university has to perform all the tasks in equity, and that the information system should cover all these activities. 2. COMPUTERIZATION LEVEL AT POLISH UNIVERSITIES We can characterize universities’ computerization in Poland today. This level is very diverse. There is a domination of specific domains’ solutions which are weakly integrated. Additionally, there is a dominance of support processes’ computerization. Of course there are some spectacular successes. There is a small, but clear development of e-learning, for example, at Warsaw University of Technology in 2006, the first diplomas have been handed to students who had learned only through the Internet, and only examinations had been taken in the traditional manner (Gryciuk 2007). We can observe more and more of the business and social environment pressure as opposed to little pressure from the ministry (the only exception is student e-ID card). Because a number of potential students is limited and in Poland we have now more private higher education institutions, some kind of competition appeared. There is a state of consciousness that the effective management of universities is not possible without IT integrated systems, and that such a system is a part of building a competitive advantage and it maintains or improves the image of a university (Grzech 2005). Without greater investment in IT infrastructure, in access control systems or payment, such concepts as e-cards will not be of a greater benefit (Gryciuk 2007). Universities realized that the work on the development of solutions by the own forces usually has no economic justification and does not give a broad perspective, in comparison to the systems developed by specialized companies. Before we start to discuss particular solutions, we have to establish additional assumptions. Desirable characteristics of a higher education institution’s information system are the following: � system should cover all the units of the university and most of the processes, 27
Page 1 and 2: WARSAW UNIVERSITY OF LIFE SCIENCES
Page 3 and 4: PREFACE Applications of information
Page 5: TABLE OF CONTENTS BOLEK M., KARWOWS
Page 8 and 9: O - Overtime - lack of systematic m
Page 10 and 11: tion of work, establishing a new br
Page 12 and 13: 12 � finding a balance point for
Page 14 and 15: 2-6-III-09 - Testing and signed Sof
Page 16 and 17: 16 Project launch: 16-III-09, Deadl
Page 18 and 19: different methods of management. In
Page 20 and 21: all phases of the enterprise, while
Page 22 and 23: phase. Additionally, the specificat
Page 24 and 25: the enterprise level: knowledge is
Page 28 and 29: � system should enhance the avail
Page 30 and 31: additional application Ksantypa ded
Page 32 and 33: strengths. The main advantage is th
Page 34 and 35: and Materials Management (MMI), Pay
Page 36 and 37: 36 A SYSTEM FOR COMPUTER AIDDED INT
Page 38 and 39: 38 Figure 2. An IBS tool for farms:
Page 40 and 41: 7. STARTING POINT Every journey sta
Page 42 and 43: 10. AgroXML(2009): www.agroxml.de,
Page 44 and 45: Curry and Moore define information
Page 46 and 47: 46 � applying and implementing e-
Page 48 and 49: izational entities of the financial
Page 50 and 51: 50 PROCESS MONITORING IN IT SYSTEMS
Page 52 and 53: should use scientific methods, whic
Page 54 and 55: Processes map in the first stage of
Page 56 and 57: nisms: tolerance, range, position r
Page 58 and 59: updating in permanent intervals of
Page 60 and 61: developments in the information and
Page 62 and 63: y inputting real world decisions an
Page 64 and 65: REFERENCES 1. Barteczko K., Bocian
Page 66 and 67: � quality (means its completeness
Page 68 and 69: interrelationships could be extorte
Page 70 and 71: 3. THE INFLUENCE OF INFORMATION TEC
Page 72 and 73: outside and inside a company. Other
Page 74 and 75: � creating condition to continuou
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cerning the steering theory and sys
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are missing, such IT systems as PES
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80 y2 - state budget expenditure in
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and next we can obtain knowledge ab
Page 84 and 85:
84 and matrix C and D: C = [ 1] and
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86 THE IMPLEMENTATION OF E-LEARNING
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- The criterion for advancement of
Page 90 and 91:
What is the percentage of jobs prov
Page 92 and 93:
92 Sw = n ∑ x n i= 1 n ∑ i= 1
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REFERENCES 1. Edvinson L.,Malone M.
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INFORMATION SYSTEMS IN MANAGEMENT V - SGGW

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