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PRO Functional requirements for electronic records management systemsPart I: Statement of RequirementsContentsIntroduction........................................... 5Section A: Core requirements .......................... 11Rationale for section A1: Record organisation and fileplan structure ......... 142 : Declaration and sustainability..................... 183 : Retention and disposal............................. 23Section B : Additional requirements ................... 31Rationale for section B4 : Access management ................................. 345 : Audit and authentication........................... 396 : Hybrid folder management .......................... 43Section C : Supporting system requirements .......... 47Rationale for section C7 : Document management facilities .................... 498 : Advanced search and retrieval ..................... 509 : Bulk import ...................................... 51Section D : Informative system requirements ........... 53Rationale for section D10 : Non-functional requirements ...................... 5311: Technical standards ............................... 5612: Documentation, consultancy and training ........... 58Part II: Reference DocumentContentsINTRODUCTION .......................................... 51. GLOSSARY OF TERMS .................................. 72. RECORDS MANAGEMENT ENTITY-RELATIONSHIPS .............11COMMENTARY ON ENTITY-RELATIONSHIPS......................123. ELECTRONIC FOLDER ENTITY LIFE HISTORY ...............15ELECTRONIC FOLDER ENTITY LIFE HISTORY COMMENTARY........184. EXAMPLE DISPOSAL SCHEDULES ..........................215. ELECTRONIC RECORD ENTITY LIFE HISTORY................23ELECTRONIC RECORD ENTITY LIFE HISTORY COMMENTARY .......246. SECURITY AND ACCESS MODELS...........................27CONTROLLING ACCESS TO RECORDS AND FOLDERS...............27CONTROLLING ACCESS TO FUNCTIONS.........................327. BASELINE METADATA ELEMENTS ARISING FROM REQUIREMENTS.35ELECTRONIC FOLDER METADATA ELEMENTS.....................36ELECTRONIC PART METADATA ELEMENTS ......................37ELECTRONIC RECORD METADATA ELEMENTS.....................37E-MAIL TRANSMISSION DATA MAPPING........................39USER METADATA ELEMENTS..................................3982