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courts, prepare or update their information technology strategic plans as the foundation for the statewide planning process. Due to the continuing economic challenges government is facing, the Commission on Technology voted to require formal plan input from rural courts only every other year. Those accomplishments and directions received in the current planning cycle have been incorporated into the statewide technology activities coordinated by the Administrative Office of the Courts. The most recent individual plans or updates received by county appear in Appendix D. ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 8
I. INTRODUCTION BACKGROUND The Arizona Judicial Branch consists of the Supreme Court, the Court of Appeals, the Superior Court, Justice of the Peace Courts, and Municipal Courts. The Supreme Court has administrative supervision over all courts in the state and the authority to make rules governing all procedural matters in any court. The Arizona Judicial Council (AJC), established in 1990, assists the Supreme Court in developing and implementing policies that will provide central direction for court management, consistency in court operations, and coordination of services within the courts. Under the direction of the Chief Justice, the Administrative Office of the Courts provides the necessary support for the supervision and administration of all courts. The Commission on Technology (COT), under whose auspices the Judicial Branch Information Technology Strategic Plan is developed, is a committee of the Arizona Judicial Council. The Commission plays both an advisory and a review role with respect to statewide technology policies, standards, and applications. The Information Technology Division of the Administrative Office of the Courts staffs the Commission and its subcommittees, and typically provides the technical resources for statewide technology projects. Both the AJC and the COT are statewide, multi-disciplinary, governance groups having representation from all levels of the judicial branch, as well as the executive branch, the Bar, academia, local government, the legal community, and the general public. The Arizona Judicial Branch has turned to technology as one means to meet its goal to provide an independent, accessible, and integrated judicial system in accordance with constitutional mandates. There are many compelling reasons that the court is looking to automation to meet today's demands for information and efficient processing. The following strategic plan maps out the future direction of Arizona’s Judiciary in information technology architecture and projects for the three-year period including Fiscal Years 2013 through 2015. The Arizona Judicial Branch is proud of its accomplishments in information technology over the two decades since statewide efforts towards technology planning and statewide systems and standards began in earnest. Most juvenile court-related functions are automated on JOLTS (now being updated as JOLTSaz and integrated with superior court financial management systems). All superior courts are automated using the same, centrally supported and managed system, AJACS, apart from the high volume courts in Maricopa and Pima counties. Only a handful of limited jurisdiction courts continue to use ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 9
Page 1 and 2: FISCAL YEARS 2013—2015 ARIZONA JU
Page 3 and 4: ARIZONA JUDICIAL BRANCH INFORMATION
Page 5 and 6: are now focusing, in cooperation wi
Page 7 and 8: Creation of standardized processing
Page 9: information requires coordination o
Page 13 and 14: justice history files. Being centra
Page 15 and 16: CHAIR HON. ANDREW HURWITZ Vice Chie
Page 17 and 18: COURT AUTOMATION COORDINATING COMMI
Page 19 and 20: CHAIR ANDREW HURWITZ Vice Chief Jus
Page 21 and 22: Justice 20/20: A Vision of the Futu
Page 23 and 24: III. JUDICIAL BRANCH VISION We must
Page 25 and 26: objective data with the risk level
Page 27 and 28: 1-B SIMPLIFYING AND ENHANCING SYSTE
Page 29 and 30: GOAL 2 MAINTAINING A PROFESSIONAL W
Page 31 and 32: GOAL 3 IMPROVING COMMUNICATIONS Pub
Page 33 and 34: Review the current processing of do
Page 35 and 36: 5-B MODERNIZING THE ATTORNEY ADMISS
Page 37 and 38: Determine the allocation of availab
Page 39 and 40: Improved effectiveness in jury mana
Page 41 and 42: STRATEGIC TECHNOLOGY PROJECT ALIGNM
Page 43 and 44: VI. FISCAL YEAR 2012 ACCOMPLISHMENT
Page 45 and 46: PROGRAM DESCRIPTION FY 2012 AJIN EN
Page 47 and 48: PROGRAM DESCRIPTION FY 2012 ARIZONA
Page 49 and 50: PROGRAM DESCRIPTION FY 2012 ENTERPR
Page 51 and 52: PROGRAM DESCRIPTION FY 2012 STATEWI
Page 53 and 54: PROGRAM DESCRIPTION FY 2012 ACCOMPL
Page 55 and 56: PROGRAM DESCRIPTION FY 2012 EDMS El
Page 57 and 58: PROGRAM DESCRIPTION FY 2012 automat
Page 59 and 60: Pima Courts Pinal Courts Clerk’s
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VII. CURRENT ENVIRONMENT ANALYSIS H
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ARIZONA JUDICIAL BRANCH INFORMATION
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need to balance the immediate need
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BACKGROUND The Judicial Branch is d
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IMPACTS The impact is widespread. E
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First-level support assists court p
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CENTRALIZED HELP DESK Improved ove
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BACKGROUND The digital world is bec
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STRATEGIC ALIGNMENT BUSINESS VALUE
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BACKGROUND As courts enter the real
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STRATEGIC ALIGNMENT BUSINESS VALUE
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BACKGROUND The courts embarked on t
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to proceed with development using t
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DEPENDENCIES The maintenance and c
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een expanded to accept an XML data
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Improved quality of service to the
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BACKGROUND Courts are following ind
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output a stream of digital data. An
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ELECTRONIC CASE FILING Extend fili
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Background In addition to supportin
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Provided project milestone reports,
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IX. INFORMATION TECHNOLOGY STRATEGI
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STRATEGIC PROJECTS BY OBJECTIVE Tra
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A Description section describes the
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TECHNOLOGY STRATEGIC PROJECTS Elect
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created basic infrastructure and bu
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STRATEGIC PROJECTS UTILITY ENHANCEM
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SUPPORT SERVICES PROVIDED: An aver
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design sessions. Training staff spe
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PROJECT GOALS Provide specific tra
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impact. TAC created a survey tool t
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PROJECT GOALS COMPUTER/TABLET REFRE
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PROJECT GOALS CORE SOFTWARE & SUPPO
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1. Automated validation tables (AVT
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o Migrated current APETS software t
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The data collection mechanism for t
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PROJECT DESCRIPTION This project re
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SNAPSHOT CLASS STATUS RISK Utility
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PROJECT GOALS ELECTRONIC DOCUMENT M
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Enhancement On-going Medium Frontie
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during the workday by storing image
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Review functions (and their corresp
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Enable court users and/or the CMS i
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CENTRAL CASE INDEX (CCI) Began uti
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electronic filing submissions. The
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filing “front door,” a single e
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solution. Discussions were held abo
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Inside the court system, the issue
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SNAPSHOT CLASS STATUS RISK Utility
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PROJECT GOALS INFRASTRUCTURE MAINTE
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Continued to expand hardware and ap
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Firewalls and security monitoring e
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Create a single governance structur
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then printed and delivered, or soon
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PROJECT GOALS JOLTSAZ NEXT GENERATI
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PROJECT GOALS JUDGE’S AUTOMATION
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ARIZONA JUDICIAL BRANCH | INFORMATI
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Produced a couple of ADRS training
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PROJECT GOALS JUSTICE WEB INTERFACE
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PROJECT GOALS LIMITED JURISDICTION
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The existing case management system
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Increase backlog collections by re-
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Courtesy notices Delinquency notic
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The Limited Jurisdiction Standardiz
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These projects are planned to dovet
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Began work on the core architectura
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PROJECT GOALS STATEWIDE E-WARRANT S
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PROJECT GOALS TECHNICAL TRAINING PR
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Various other products that are use
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APPENDIX - A. HARDWARE ENVIRONMENT
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APPENDIX - B. SOFTWARE ENVIRONMENT
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SOFTWARE APPLICATION Child Support
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Software Application Vendor/Interna
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APPENDIX - C
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ARS Arizona Revised Statutes AS/400
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E-COURT An ad hoc subcommittee of t
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JPIJ Judicial Project Investment Ju
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SSIA SQL Server Integration Service
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