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PROGRAM DESCRIPTION FY 2012 INFRASTRUCTURE MAINTENANCE AUTOMATION TRAINING JUVENILE ONLINE TRACKING SYSTEM (JOLTS) Provide IT building security for the State Courts, JEC, and Tucson FCRB locations. This support activity encompasses the many projects required to support the shared judicial branch infrastructure. This program includes all activity to provide training in statewide automation software and related business processes. It includes face-to-face training, developing Computer-Based Training (CBT) and conducting interactive distance learning sessions. The Juvenile Online Tracking System (JOLTS) is used by all juvenile probation, detention and court staff. Centralized support is provided to 13 counties; Pima and Maricopa participate in enhancement projects and provide electronic data to the youth index and statistical database. JOLTS will be decommissioned once the rollout and implementation of JOLTSaz is complete, due to reliance on COBOL and AS/400 platform. ACCOMPLISHMENTS Implemented channel-level security to the MQ messaging infrastructure to provide enhanced security. Analyzed results of county courts’ disaster recovery timeframes for statewide automation systems and prepared a cost analysis of the options. Implemented new MQ Queue Manager in support of messaging between the AOC and DPS and new queues in support of AZYAS, JOLTSaz, SWID, AZTurboCourt and the ADRS and FARE interfaces for AJACS. Implemented ADERA software to provide improved database monitoring and performance analysis/forecasting. Supported creation of environments for and rollouts of numerous systems and applications, including upgrades. The program for funding a field trainer in each county court system received continued funding. Most counties have a field trainer, which improves the volume and frequency of local training on AZTEC and AJACS. Support staff at AOC resolved problems and responded to questions and inquiries via Remedy tickets. Staff also responded to requests for county-level data statistical reports from the rural counties, JJSD, and DCSD. Duties include support for statewide year-end reporting and the data warehouse full load extracts for JJSD. ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 44
PROGRAM DESCRIPTION FY 2012 ARIZONA YOUTH ASSESSMENT SYSTEM (AZYAS) An audit conducted by the <strong>Arizona</strong> Office of the Auditor General revealed needs assessment functionality used inconsistently and infrequently by Probation Officers across the state. The <strong>Arizona</strong> Youth Assessment System (AZYAS) is a web-based application that provides case management, assessment, and data tracking tools. Needs assessments and case plans can be completed and updated by probation officers and supervisors for all assigned juveniles. The system generates notifications and reports to assist with caseload management and compliance tracking. In addition, AZYAS stores accessible information on juveniles, previously completed assessments along with case plans, treatment providers, and user information. JOLTSAZ JOLTSaz will be a full juvenile tracking system, including both delinquency and dependency, for Pima and the 13 rural counties. It is being written with newer technology using VB.net, a single, centralized SQL database statewide and hosting a 3-tier open architecture design that best suits the organization’s future needs. JUVENILE PROBATION STATEWIDE IDENTIFIER (SWID) No common standard method exists to uniquely identify juveniles in a timely and reliable fashion at the state level, meaning the same juvenile may have active case histories in multiple counties under different identifiers. A unique statewide identifier (SWID) for each juvenile ACCOMPLISHMENTS AZYAS Phase I was implemented for the rural counties January 12, for Maricopa County April 23. AZYAS Phase II was implemented for all counties statewide on May 31. Phase I of JOLTSaz, including Probation/CMS integration with AGAVE and CAMMS, was scheduled for implementation in Pima County early in FY13. Requirements, design, and development continue in support of the rollout of JOLTSaz, and Probation/CMS integration with AJACS to the rural counties. SWID was implemented in Maricopa County, using the iCIS system, in November 2011. Development of the SWID interface with the JOLTSaz system was scheduled for rollout with JOLTSaz in Pima County in early FY13. ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 45
Page 1 and 2: FISCAL YEARS 2013—2015 ARIZONA JU
Page 3 and 4: ARIZONA JUDICIAL BRANCH INFORMATION
Page 5 and 6: are now focusing, in cooperation wi
Page 7 and 8: Creation of standardized processing
Page 9 and 10: information requires coordination o
Page 11 and 12: I. INTRODUCTION BACKGROUND The Ariz
Page 13 and 14: justice history files. Being centra
Page 15 and 16: CHAIR HON. ANDREW HURWITZ Vice Chie
Page 17 and 18: COURT AUTOMATION COORDINATING COMMI
Page 19 and 20: CHAIR ANDREW HURWITZ Vice Chief Jus
Page 21 and 22: Justice 20/20: A Vision of the Futu
Page 23 and 24: III. JUDICIAL BRANCH VISION We must
Page 25 and 26: objective data with the risk level
Page 27 and 28: 1-B SIMPLIFYING AND ENHANCING SYSTE
Page 29 and 30: GOAL 2 MAINTAINING A PROFESSIONAL W
Page 31 and 32: GOAL 3 IMPROVING COMMUNICATIONS Pub
Page 33 and 34: Review the current processing of do
Page 35 and 36: 5-B MODERNIZING THE ATTORNEY ADMISS
Page 37 and 38: Determine the allocation of availab
Page 39 and 40: Improved effectiveness in jury mana
Page 41 and 42: STRATEGIC TECHNOLOGY PROJECT ALIGNM
Page 43 and 44: VI. FISCAL YEAR 2012 ACCOMPLISHMENT
Page 45: PROGRAM DESCRIPTION FY 2012 AJIN EN
Page 49 and 50: PROGRAM DESCRIPTION FY 2012 ENTERPR
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Page 55 and 56: PROGRAM DESCRIPTION FY 2012 EDMS El
Page 57 and 58: PROGRAM DESCRIPTION FY 2012 automat
Page 59 and 60: Pima Courts Pinal Courts Clerk’s
Page 61 and 62: VII. CURRENT ENVIRONMENT ANALYSIS H
Page 63 and 64: ARIZONA JUDICIAL BRANCH INFORMATION
Page 65 and 66: need to balance the immediate need
Page 67 and 68: BACKGROUND The Judicial Branch is d
Page 69 and 70: IMPACTS The impact is widespread. E
Page 71 and 72: First-level support assists court p
Page 73 and 74: CENTRALIZED HELP DESK Improved ove
Page 75 and 76: BACKGROUND The digital world is bec
Page 77 and 78: STRATEGIC ALIGNMENT BUSINESS VALUE
Page 79 and 80: BACKGROUND As courts enter the real
Page 81 and 82: STRATEGIC ALIGNMENT BUSINESS VALUE
Page 83 and 84: BACKGROUND The courts embarked on t
Page 85 and 86: to proceed with development using t
Page 87 and 88: DEPENDENCIES The maintenance and c
Page 89 and 90: een expanded to accept an XML data
Page 91 and 92: Improved quality of service to the
Page 93 and 94: BACKGROUND Courts are following ind
Page 95 and 96: output a stream of digital data. An
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ELECTRONIC CASE FILING Extend fili
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Background In addition to supportin
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Provided project milestone reports,
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IX. INFORMATION TECHNOLOGY STRATEGI
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STRATEGIC PROJECTS BY OBJECTIVE Tra
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A Description section describes the
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TECHNOLOGY STRATEGIC PROJECTS Elect
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created basic infrastructure and bu
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STRATEGIC PROJECTS UTILITY ENHANCEM
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SUPPORT SERVICES PROVIDED: An aver
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design sessions. Training staff spe
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PROJECT GOALS Provide specific tra
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impact. TAC created a survey tool t
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PROJECT GOALS COMPUTER/TABLET REFRE
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PROJECT GOALS CORE SOFTWARE & SUPPO
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1. Automated validation tables (AVT
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o Migrated current APETS software t
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The data collection mechanism for t
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PROJECT DESCRIPTION This project re
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SNAPSHOT CLASS STATUS RISK Utility
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PROJECT GOALS ELECTRONIC DOCUMENT M
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Enhancement On-going Medium Frontie
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during the workday by storing image
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Review functions (and their corresp
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Enable court users and/or the CMS i
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CENTRAL CASE INDEX (CCI) Began uti
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electronic filing submissions. The
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filing “front door,” a single e
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solution. Discussions were held abo
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Inside the court system, the issue
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SNAPSHOT CLASS STATUS RISK Utility
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PROJECT GOALS INFRASTRUCTURE MAINTE
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Continued to expand hardware and ap
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Firewalls and security monitoring e
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Create a single governance structur
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then printed and delivered, or soon
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PROJECT GOALS JOLTSAZ NEXT GENERATI
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PROJECT GOALS JUDGE’S AUTOMATION
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ARIZONA JUDICIAL BRANCH | INFORMATI
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Produced a couple of ADRS training
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PROJECT GOALS JUSTICE WEB INTERFACE
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PROJECT GOALS LIMITED JURISDICTION
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The existing case management system
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Increase backlog collections by re-
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Courtesy notices Delinquency notic
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The Limited Jurisdiction Standardiz
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These projects are planned to dovet
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Began work on the core architectura
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PROJECT GOALS STATEWIDE E-WARRANT S
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PROJECT GOALS TECHNICAL TRAINING PR
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Various other products that are use
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APPENDIX - A. HARDWARE ENVIRONMENT
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APPENDIX - B. SOFTWARE ENVIRONMENT
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SOFTWARE APPLICATION Child Support
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Software Application Vendor/Interna
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APPENDIX - C
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ARS Arizona Revised Statutes AS/400
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E-COURT An ad hoc subcommittee of t
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JPIJ Judicial Project Investment Ju
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SSIA SQL Server Integration Service
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