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Formed GJ CMS User Group and began meeting monthly. Placed FARE Program and interface in production in two courts. SNAPSHOT CLASS STATUS RISK Utility New High Enhancement On-going Medium Frontier Replace/Upgrade Low PROJECT DESCRIPTION In a strategic planning session for 2004-2006, the court considered the existing case management system for general jurisdiction courts, AZTEC, to be reaching the end of its life cycle because of aging technology. The product had become difficult to support, especially finding staff knowledgeable in the AZTEC development tools. AZTEC was a generalized and parameterized system that provided functionality for both limited and general jurisdiction courts. A separate project addresses the need to replace AZTEC in limited jurisdiction courts. The Commission on Technology considered and discussed several options available to the court to address replacing AZTEC, including issuing a Request for Proposal for a commercially available court package. COT members requested a study of the viability of vendor systems installed. Having seen the results of that study, members re-evaluated the build, borrow, and buy options in early 2007. A Request for Proposal was generated and the responses evaluated. COT members voted to recommend a buy option using the top-scoring vendor, AmCad, to the Arizona Judicial Council. AJC also approved the budget to purchase and implement the vendor CMS in 13 superior courts. The system was officially given the name “Arizona Judicial Automated Case System” or AJACS. Phase 1 of the contract involved successful completion of the two pilot courts, Yuma and La Paz Superior. Phase 2 covered the deployment of the remaining 11 rural superior courts using a support services arrangement renegotiated upon completion of Phase 1. The GJ CMS deployment phase of the AJACS software to the contracted 13 Superior Courts completed on May 7, 2010. All former AZTEC superior courts are now in full production on the AJACS software. With the deployment of AJACS completed, resources were redirected to improving the system. The key areas targeted for immediate resource allocation and attention include: ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 122
1. Automated validation tables (AVT) corrections and standardization, 2. Next release testing and deployment, 3. Standard reports improvements and enhancements, 4. Data conversion issues resolution, and 5. Production Remedy (issues and defects) management. All of the above five key areas were accomplished in FY 2011 or are of a nature that makes them ongoing through the life of the AJACS platform. The GJ CMS Project has proven to be a significant success for the AOC and the Superior Courts of the State of Arizona, creating an optimum platform for standardization, future data integrations, and real-time decision making. The project is now in a maintenance and enhancement phase. ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 123
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FISCAL YEARS 2013—2015 ARIZONA JU
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ARIZONA JUDICIAL BRANCH INFORMATION
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are now focusing, in cooperation wi
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Creation of standardized processing
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information requires coordination o
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I. INTRODUCTION BACKGROUND The Ariz
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justice history files. Being centra
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CHAIR HON. ANDREW HURWITZ Vice Chie
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COURT AUTOMATION COORDINATING COMMI
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CHAIR ANDREW HURWITZ Vice Chief Jus
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Justice 20/20: A Vision of the Futu
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III. JUDICIAL BRANCH VISION We must
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objective data with the risk level
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1-B SIMPLIFYING AND ENHANCING SYSTE
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GOAL 2 MAINTAINING A PROFESSIONAL W
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GOAL 3 IMPROVING COMMUNICATIONS Pub
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Review the current processing of do
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5-B MODERNIZING THE ATTORNEY ADMISS
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Determine the allocation of availab
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Improved effectiveness in jury mana
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STRATEGIC TECHNOLOGY PROJECT ALIGNM
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VI. FISCAL YEAR 2012 ACCOMPLISHMENT
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PROGRAM DESCRIPTION FY 2012 AJIN EN
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PROGRAM DESCRIPTION FY 2012 ARIZONA
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PROGRAM DESCRIPTION FY 2012 ENTERPR
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PROGRAM DESCRIPTION FY 2012 STATEWI
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PROGRAM DESCRIPTION FY 2012 ACCOMPL
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PROGRAM DESCRIPTION FY 2012 EDMS El
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PROGRAM DESCRIPTION FY 2012 automat
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Pima Courts Pinal Courts Clerk’s
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VII. CURRENT ENVIRONMENT ANALYSIS H
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ARIZONA JUDICIAL BRANCH INFORMATION
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need to balance the immediate need
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BACKGROUND The Judicial Branch is d
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IMPACTS The impact is widespread. E
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First-level support assists court p
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CENTRALIZED HELP DESK Improved ove
Page 75 and 76: BACKGROUND The digital world is bec
Page 77 and 78: STRATEGIC ALIGNMENT BUSINESS VALUE
Page 79 and 80: BACKGROUND As courts enter the real
Page 81 and 82: STRATEGIC ALIGNMENT BUSINESS VALUE
Page 83 and 84: BACKGROUND The courts embarked on t
Page 85 and 86: to proceed with development using t
Page 87 and 88: DEPENDENCIES The maintenance and c
Page 89 and 90: een expanded to accept an XML data
Page 91 and 92: Improved quality of service to the
Page 93 and 94: BACKGROUND Courts are following ind
Page 95 and 96: output a stream of digital data. An
Page 97 and 98: ELECTRONIC CASE FILING Extend fili
Page 99 and 100: Background In addition to supportin
Page 101 and 102: Provided project milestone reports,
Page 103 and 104: IX. INFORMATION TECHNOLOGY STRATEGI
Page 105 and 106: STRATEGIC PROJECTS BY OBJECTIVE Tra
Page 107 and 108: A Description section describes the
Page 109 and 110: TECHNOLOGY STRATEGIC PROJECTS Elect
Page 111 and 112: created basic infrastructure and bu
Page 113 and 114: STRATEGIC PROJECTS UTILITY ENHANCEM
Page 115 and 116: SUPPORT SERVICES PROVIDED: An aver
Page 117 and 118: design sessions. Training staff spe
Page 119 and 120: PROJECT GOALS Provide specific tra
Page 121 and 122: impact. TAC created a survey tool t
Page 123 and 124: PROJECT GOALS COMPUTER/TABLET REFRE
Page 125: PROJECT GOALS CORE SOFTWARE & SUPPO
Page 129 and 130: o Migrated current APETS software t
Page 131 and 132: PROJECT GOALS CORE SOFTWARE & SUPPO
Page 139 and 140: The data collection mechanism for t
Page 141 and 142: PROJECT DESCRIPTION This project re
Page 143 and 144: SNAPSHOT CLASS STATUS RISK Utility
Page 145 and 146: PROJECT GOALS ELECTRONIC DOCUMENT M
Page 147 and 148: Enhancement On-going Medium Frontie
Page 149 and 150: during the workday by storing image
Page 151 and 152: Review functions (and their corresp
Page 153 and 154: Enable court users and/or the CMS i
Page 155 and 156: CENTRAL CASE INDEX (CCI) Began uti
Page 157 and 158: electronic filing submissions. The
Page 159 and 160: filing “front door,” a single e
Page 161 and 162: solution. Discussions were held abo
Page 163 and 164: Inside the court system, the issue
Page 165 and 166: SNAPSHOT CLASS STATUS RISK Utility
Page 167 and 168: PROJECT GOALS INFRASTRUCTURE MAINTE
Page 169 and 170: Continued to expand hardware and ap
Page 171 and 172: Firewalls and security monitoring e
Page 173 and 174: Create a single governance structur
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PROJECT GOALS JOLTSAZ NEXT GENERATI
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PROJECT GOALS JUDGE’S AUTOMATION
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ARIZONA JUDICIAL BRANCH | INFORMATI
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Produced a couple of ADRS training
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PROJECT GOALS JUSTICE WEB INTERFACE
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PROJECT GOALS LIMITED JURISDICTION
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The existing case management system
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Increase backlog collections by re-
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Courtesy notices Delinquency notic
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The Limited Jurisdiction Standardiz
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These projects are planned to dovet
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Began work on the core architectura
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PROJECT GOALS STATEWIDE E-WARRANT S
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PROJECT GOALS TECHNICAL TRAINING PR
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Various other products that are use
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APPENDIX - A. HARDWARE ENVIRONMENT
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APPENDIX - B. SOFTWARE ENVIRONMENT
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SOFTWARE APPLICATION Child Support
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Software Application Vendor/Interna
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APPENDIX - C
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ARS Arizona Revised Statutes AS/400
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E-COURT An ad hoc subcommittee of t
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JPIJ Judicial Project Investment Ju
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SSIA SQL Server Integration Service
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