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INFORMATION TECHNOLOGY STRATEGIC PROJECTS FISCAL YEARS 2013-2015 TECHNOLOGY STRATEGIC PROJECTS LJ Electronic Document Management Projects Automation/Technical Training Enterprise Architecture Electronic Document Access Judges’ Automation e-Warrants ALIGNMENT WITH “JUSTICE 20/20: A VISION FOR THE FUTURE OF THE ARIZONA JUDICIAL BRANCH 2010-2015” Improve efficiency of case processing through implementation of e-filing capabilities in all cases and in all courts. Provide judges the tools they need to operate in the digital court environment. Develop an ongoing training program that provides court employees with the knowledge necessary to properly process cases and to operate the case, document, and financial management systems. Develop distance-learning technologies. Increase use of videoconferencing, webinars, internet meetings, and webcasts. Develop distance-learning technologies. Consider use of new social networking tools. Implement admission on motion and an online bar application process. Use technology to provide efficient access to court documents while ensuring the security of confidential information. Produce an expanded index of court rules to enhance usability for court employees and the public. Employ technology to enhance communications within the courts and with the public. Provide judges the tools they need to operate in the digital court environment. Create a searchable “opinions” database for judges. Maintain and improve communications with other branches of government, communities, agencies, and stakeholders. ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 40
VI. FISCAL YEAR 2012 ACCOMPLISHMENTS Below is a summary of the accomplishments of the Arizona Judicial Branch with respect to its information technology efforts during the 2012 fiscal year. Considerable progress was made on statewide strategic projects, despite continued budget and staffing challenges. PROGRAM DESCRIPTION FY 2012 AZTEC SUPPORT AND MAINTENANCE AZTEC COURT SUPPORT The modification project is enhancing AZTEC, the statewide ACAP software, to provide for enhanced functionality and usability, balanced with end-of-life considerations. Provide reporting and support to AZTEC courts. E-CITATION Opening court cases automatically using ticket data from law enforcement. ACCOMPLISHMENTS Enhanced AZTEC to automatically create defensive driving program receipts for the amount that transmitted from defensive driving schools. Added ‘Finger Prints’ and ‘Out of Service’ flags to court databases. Provided enhancements for Orders of Protection. Continued planning for AZTEC 1.6 to support e-filing. Continued maintenance activities. Average of 265 support calls for AZTEC courts received each month with 96.5% being resolved within 5 days. 144 ad hoc reports were provided upon request to assist courts in their daily activities. Implemented Brazos Technologies handhelds in Cottonwood and Chino Valley Municipal Courts; APS handhelds in San Luis Municipal Court, Pima Consolidated Justice Court, and Green Valley Justice Court; and APS QuickTicket in Peoria Municipal Court. Implemented photo enforcement in Sierra Vista Justice Court. Implemented DPS AzTraCS in all AZTEC justice courts, several AZTEC municipal courts, Pima Consolidated, and Prescott Consolidated Courts. Replaced MQTRANS with IBM MQ trigger process interface that reads incoming XML files and writes to AZTEC staging tables without incurring the system overhead associated with MQTRANS. Testing began for future implementations of handhelds and MCJC DPS AzTraCS. ARIZONA JUDICIAL BRANCH | INFORMATION TECHNOLOGY STRATEGIC PLAN: 2013-2015 41
Page 1 and 2: FISCAL YEARS 2013—2015 ARIZONA JU
Page 3 and 4: ARIZONA JUDICIAL BRANCH INFORMATION
Page 5 and 6: are now focusing, in cooperation wi
Page 7 and 8: Creation of standardized processing
Page 9 and 10: information requires coordination o
Page 11 and 12: I. INTRODUCTION BACKGROUND The Ariz
Page 13 and 14: justice history files. Being centra
Page 15 and 16: CHAIR HON. ANDREW HURWITZ Vice Chie
Page 17 and 18: COURT AUTOMATION COORDINATING COMMI
Page 19 and 20: CHAIR ANDREW HURWITZ Vice Chief Jus
Page 21 and 22: Justice 20/20: A Vision of the Futu
Page 23 and 24: III. JUDICIAL BRANCH VISION We must
Page 25 and 26: objective data with the risk level
Page 27 and 28: 1-B SIMPLIFYING AND ENHANCING SYSTE
Page 29 and 30: GOAL 2 MAINTAINING A PROFESSIONAL W
Page 31 and 32: GOAL 3 IMPROVING COMMUNICATIONS Pub
Page 33 and 34: Review the current processing of do
Page 35 and 36: 5-B MODERNIZING THE ATTORNEY ADMISS
Page 37 and 38: Determine the allocation of availab
Page 39 and 40: Improved effectiveness in jury mana
Page 41: STRATEGIC TECHNOLOGY PROJECT ALIGNM
Page 45 and 46: PROGRAM DESCRIPTION FY 2012 AJIN EN
Page 47 and 48: PROGRAM DESCRIPTION FY 2012 ARIZONA
Page 49 and 50: PROGRAM DESCRIPTION FY 2012 ENTERPR
Page 51 and 52: PROGRAM DESCRIPTION FY 2012 STATEWI
Page 53 and 54: PROGRAM DESCRIPTION FY 2012 ACCOMPL
Page 55 and 56: PROGRAM DESCRIPTION FY 2012 EDMS El
Page 57 and 58: PROGRAM DESCRIPTION FY 2012 automat
Page 59 and 60: Pima Courts Pinal Courts Clerk’s
Page 61 and 62: VII. CURRENT ENVIRONMENT ANALYSIS H
Page 63 and 64: ARIZONA JUDICIAL BRANCH INFORMATION
Page 65 and 66: need to balance the immediate need
Page 67 and 68: BACKGROUND The Judicial Branch is d
Page 69 and 70: IMPACTS The impact is widespread. E
Page 71 and 72: First-level support assists court p
Page 73 and 74: CENTRALIZED HELP DESK Improved ove
Page 75 and 76: BACKGROUND The digital world is bec
Page 77 and 78: STRATEGIC ALIGNMENT BUSINESS VALUE
Page 79 and 80: BACKGROUND As courts enter the real
Page 81 and 82: STRATEGIC ALIGNMENT BUSINESS VALUE
Page 83 and 84: BACKGROUND The courts embarked on t
Page 85 and 86: to proceed with development using t
Page 87 and 88: DEPENDENCIES The maintenance and c
Page 89 and 90: een expanded to accept an XML data
Page 91 and 92: Improved quality of service to the
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BACKGROUND Courts are following ind
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output a stream of digital data. An
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ELECTRONIC CASE FILING Extend fili
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Background In addition to supportin
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Provided project milestone reports,
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IX. INFORMATION TECHNOLOGY STRATEGI
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STRATEGIC PROJECTS BY OBJECTIVE Tra
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A Description section describes the
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TECHNOLOGY STRATEGIC PROJECTS Elect
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created basic infrastructure and bu
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STRATEGIC PROJECTS UTILITY ENHANCEM
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SUPPORT SERVICES PROVIDED: An aver
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design sessions. Training staff spe
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PROJECT GOALS Provide specific tra
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impact. TAC created a survey tool t
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PROJECT GOALS COMPUTER/TABLET REFRE
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PROJECT GOALS CORE SOFTWARE & SUPPO
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1. Automated validation tables (AVT
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o Migrated current APETS software t
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The data collection mechanism for t
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PROJECT DESCRIPTION This project re
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SNAPSHOT CLASS STATUS RISK Utility
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PROJECT GOALS ELECTRONIC DOCUMENT M
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Enhancement On-going Medium Frontie
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during the workday by storing image
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Review functions (and their corresp
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Enable court users and/or the CMS i
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CENTRAL CASE INDEX (CCI) Began uti
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electronic filing submissions. The
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filing “front door,” a single e
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solution. Discussions were held abo
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Inside the court system, the issue
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SNAPSHOT CLASS STATUS RISK Utility
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PROJECT GOALS INFRASTRUCTURE MAINTE
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Continued to expand hardware and ap
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Firewalls and security monitoring e
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Create a single governance structur
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then printed and delivered, or soon
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PROJECT GOALS JOLTSAZ NEXT GENERATI
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PROJECT GOALS JUDGE’S AUTOMATION
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ARIZONA JUDICIAL BRANCH | INFORMATI
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Produced a couple of ADRS training
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PROJECT GOALS JUSTICE WEB INTERFACE
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PROJECT GOALS LIMITED JURISDICTION
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The existing case management system
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Increase backlog collections by re-
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Courtesy notices Delinquency notic
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The Limited Jurisdiction Standardiz
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These projects are planned to dovet
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Began work on the core architectura
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PROJECT GOALS STATEWIDE E-WARRANT S
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PROJECT GOALS TECHNICAL TRAINING PR
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Various other products that are use
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APPENDIX - A. HARDWARE ENVIRONMENT
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APPENDIX - B. SOFTWARE ENVIRONMENT
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SOFTWARE APPLICATION Child Support
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Software Application Vendor/Interna
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APPENDIX - C
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ARS Arizona Revised Statutes AS/400
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E-COURT An ad hoc subcommittee of t
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JPIJ Judicial Project Investment Ju
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SSIA SQL Server Integration Service
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