Minutes of the ordinary Council meeting - 25 September 2012

Steps Procedure Responsible person
3 Race control is to stop the race immediately; all vehicles
are to hold position and all individuals are to vacate the
runway and approaches. If a large aircraft wish to land
or in the unlikely event that an aircraft wants to
undertake an emergency landing, all vehicles,
equipment and individuals are to vacate the air strip.
Sufficient staff, pre-event training and the easy
relocation of race cars and witches-hat markers will
mean this can occur in 90 seconds.
4 Race control is to inform the Ground Marshals that an
aircraft is intended to enter the movement area.
Race Control
Race Control
5 Ground Marshals are to close all vehicle access points Ground Marshals
6 Once the aircraft movement ceases, give Race Control
the “ok to proceed”.
Aerodrome Reporting
Officer
NOTAM (Notice to Airmen) will be issued and emergency services (such as Air
Ambulance) will be separately notified prior to the event. All costs will be borne by
the applicant (See Condition 9(a)(i)).
Regulatory Authorities
The safety measures implemented for the proposed event will be administered by a
number of regulatory bodies, including:
Kempsey Shire Council
Council, as owners of the Kempsey Airport asset, have liaised with the Council‟s
aerodrome consultant Aerodrome Operation Support (AOS). Comments on safety
and the likely lease requirements may be summarised as follows:
a) Need to conduct an inspection and provide a report of the runway
pavement and wearing course north of the taxiway, prior to and after
the event by a qualified road expert approved by Council (See Conditions
10 & 11);
b) Provision of a security bond of $250,000 (cash amount) to cover costs
of any necessary repair to the runway wearing course and/or pavement
(See Condition 12);
c) Pay fees in association with:
- The preparation of an Aerodrome Traffic Management Plan by a
consultant approved by Council (See Condition 9(d);
- Daily lease fee for the usage of the aerodrome of $2,000 per day
(See Condition 13(a));
d) Provide Public Liability cover for the event of $20,000,000 (See
Condition 8);
e) Provide a Detailed Event Management Plan that includes emergency
management & evacuation procedures (See Condition 9); and
f) Complete an airside vehicle authorisation application for event vehicles
airside (See Conditions 9(a)(ii) and 9(f)).
Kempsey Shire Council FULL TEXT Minutes Ordinary Meeting 25 September 2012 Page 25