Minutes of the ordinary Council meeting - 25 September 2012

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6 That the term of appointments be 12 months. General Manager‟s Recommendation: 1 That the councillors nominate to Council committees: a b The Mayor and one councillor to the Australia Day Committee. The Mayor and two councillors to the General Manager‟s Performance Review Panel. 2 That the councillors nominate to working parties: a b One councillor and an alternative delegate be appointed to the Natural Resources Working Group. One councillor and an alternative delegate be appointed to the Saleyards Advisory Group. 3 That the Council appoint a delegate to the following external groups: a b c d Bush Fire Management Committee. Melville Community Centre Management Committee. Mid North Coast Regional Arts Board. Mid North Coast Regional Weeds Advisory Committee. 4 That the Mayor be retained as the delegate to the following committees: a b Community Development and Support Expenditure Committee. Local Traffic Committee. 5 That the existing committee structure be retained until another report comes back to Council to review the structure. RECOMMENDATION IMPLICATIONS Environmental, Social: Nil Policy or Statutory: Policy 5.2 – Committees of Council applies to this recommendation. Clause 2.6 of CPOL-46 – Payment of Expenses and Provision of Facilities to the Mayor and Councillors, also applies to the financial implications. Economic (Financial): Delegates appointed to the various committees or groups can claim travel expenses relating to the meetings. These costs are allowed for in the budget for councillors‟ travel. REPORT DETAILS Committees can be formed for a number of reasons. They will generally fall under the following types: 1) Advisory Committees to Council: These are committees that the councillors will establish to assist them in their role as a councillor by seeking a wider participation prior to a matter being determined by the councillors. They are considered best suited to specific issues where a wider range of experience or Kempsey Shire Council FULL TEXT Minutes Ordinary Meeting 25 September 2012 Page 78
skills are needed to fully determine the community‟s wishes or position on a matter before it comes before the councillors. 2) Delegated Decision Making of Councillors: These are committees that Council delegates its decision making functions to. These are seen as best suited to ongoing areas of Council‟s decision making where there is a need to include a wider range of experience and skills in the process of making the decision and councillors are happy that those wider skill sets are in a better position to make a good decision than the councillors in isolation. They can also be used as councillor only committees where the councillors are comfortable with only a smaller group of councillors making the decisions that will bind the Council. 3) Advisory Committees to Staff: These are committees to assist staff by providing input into the development of aspects of the operations. In some cases these have an operational focus, such as developing procedures, and in other cases to provide input into the development of strategies and plans before they are put out to the public or before the councillors. Committees are just one of the forms of communication used as part of the suite of community engagement. In addition to formal committees, many informal meetings or working groups are formed to deal with specific matters. Council Committees The following is the current listing of committees. It is recommended that, at this time, the councillors retain the same committee structure until they have had time to go through the induction and get a feel for the areas in which they are looking to develop strategies and focus on. This will allow the councillors to also consider who needs to be on various committees. The Mayor is an automatic member of all committees of the Council, and can chair any committee meeting at which she is in attendance. AUSTRALIA DAY COMMITTEE Purpose: This committee assists in determining the awards for Australia Day honours. It is also sometimes used as a sounding board for the format and nature of events. Current Composition Mayor Betty Green (Councillor) Rotary clubs Lions clubs Country Women‟s Association Citizen of the Year (previous year) Young Citizen of the Year (previous year) DALMA SPADCO Crescent Head Chamber of Commerce SWR Chamber of Commerce COMMUNITY DEVELOPMENT AND SUPPORT EXPENDITURE COMMITTEE Purpose: This committee considers the allocation of part of the funding required to be allocated by the clubs in the region from their poker machine takings that is used to fund community groups. The committee considers the applications and Kempsey Shire Council FULL TEXT Minutes Ordinary Meeting 25 September 2012 Page 79
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MINUTES OF THE ORDINARY MEETING OF
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8 CONSIDERATION OF REPORTS RELATING
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i) Measures to prevent potential co
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AND iii) iv) Measures to address po
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course, associated infrastructure n
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c) Council‟s agreement to provide
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xiv) xv) xvi) xvii) Details of how
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di) A Traffic Management Plan prepa
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12 The proponent shall be responsib
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RECOMMENDATION IMPLICATIONS Environ
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The erection of the temporary struc
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over the event day (from 9:00am to
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Steps Procedure Responsible person
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Minutes of the ordinary Council meeting - 25 September 2012

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