Minutes of the ordinary Council meeting - 25 September 2012

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2 That the October 2012 meeting be held at Smithtown, April 2013 meeting be held at Frederickton and the October 2013 meeting be held at Hat Head. 3 That Council meetings at the Civic Centre commence at 4.30pm and meetings at the villages commence at 9.00am. 2012. 300 RESOLVED: Moved: Cl. Campbell Seconded: Cl. Morris That Council move into committee of the whole to further discuss Council meetings times, dates and venues. 2012. 301 RESOLVED: Moved: Cl. Campbell Seconded: Cl. Green That the Council meeting resume. An Amendment was MOVED: Moved: Cl. Saul Seconded: Cl. Green 1 That the following schedule of Council meeting dates up to December 2013 be adopted with meetings commencing at 9.00am: Tuesday 16 October 2012 Tuesday 20 November 2012 Tuesday 18 December 2012 Tuesday 19 February 2013 Tuesday 19 March 2013 Tuesday 16 April 2013 Tuesday 21 May 2013 Tuesday 18 June 2013 Tuesday 16 July 2013 Tuesday 20 August 2013 Tuesday 17 September 2013 Tuesday 15 October 2013 Tuesday 19 November 2013 Tuesday 17 December 2013 2 That the October 2012 meeting be held at Smithtown, April 2013 meeting be held at Frederickton and the October 2013 meeting be held at Hat Head. 2012. 302 The AMENDMENT was PUT to the MEETING and was CARRIED, became the MOTION and was CARRIED. Director Corporate Management Recommendation: 1 That the following schedule of Council meeting dates up to December 2013 be adopted: Tuesday 16 October 2012 Tuesday 20 November 2012 Tuesday 18 December 2012 Tuesday 15 January 2013 Tuesday 19 February 2013 Kempsey Shire Council FULL TEXT Minutes Ordinary Meeting 25 September 2012 Page 86
Tuesday 19 March 2013 Tuesday 16 April 2013 Tuesday 21 May 2013 Tuesday 18 June 2013 Tuesday 16 July 2013 Tuesday 20 August 2013 Tuesday 17 September 2013 Tuesday 15 October 2013 Tuesday 19 November 2013 Tuesday 17 December 2013 2 That the April 2013 meeting be held at Frederickton and the October 2013 meeting be held at Hat Head. RECOMMENDATION IMPLICATIONS Environmental: Nil Policy or Statutory: Section 365 of the LG Act requires Council to hold at least 10 Council meetings a year, each time in a different month. Social: Setting dates allows for advertising of the dates so the public can know in advance when Council will be meeting. Council invites the public to attend its meetings and has taken two meetings each year to village areas. Economic (Financial): Costs to hold meetings are budgeted for under Goal 5. Extra staff time is involved in taking meetings to the villages. REPORT DETAILS Council‟s current procedure is that its ordinary Council meetings be held on the third Tuesday of the month commencing at 9.00am. Council‟s current procedure has also been to hold two meetings per year (April and October) in a village area of the shire. The rest of the Council meetings are held at the Civic Centre. Meetings outside Kempsey Council‟s practice since 2009 has been for two Council meetings each year to be taken to the village areas of the Shire, usually held in the community halls. So far meetings have been held in Stuarts Point, Bellbrook, South West Rocks, Crescent Head, Willawarrin, Gladstone and Kundabung. April and October were selected to avoid temperature extremes of winter and summer. A village was not selected for the October 2012 meeting as it would be only the second meeting of the newly elected Council. Other villages yet to host a council meeting are Frederickton, Hat Head and Smithtown. 5.5 Procedure on Payment of Expenses and Provision of Facilities to the Mayor and Councillors 5312 PJH SUMMARY Kempsey Shire Council FULL TEXT Minutes Ordinary Meeting 25 September 2012 Page 87
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MINUTES OF THE ORDINARY MEETING OF
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8 CONSIDERATION OF REPORTS RELATING
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i) Measures to prevent potential co
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AND iii) iv) Measures to address po
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course, associated infrastructure n
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c) Council‟s agreement to provide
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xiv) xv) xvi) xvii) Details of how
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di) A Traffic Management Plan prepa
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12 The proponent shall be responsib
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RECOMMENDATION IMPLICATIONS Environ
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The erection of the temporary struc
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over the event day (from 9:00am to
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Steps Procedure Responsible person
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Under the Motor Vehicle Sports (Pub
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Objection Summary 8 Cars produce fu
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Objection Summary Planning Comment
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1.2 Two Storey Dwelling File: T6-12
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Page 41 and 42: Morris F Patterson F Saul F William
Page 43 and 44: STANDARD REQUIRED PROPOSED COMPLIES
Page 45 and 46: Protection of Views DCP22 does not
Page 47 and 48: RECOMMENDATION IMPLICATIONS Environ
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Page 59 and 60: 15 COMMUNITY STRATEGIC AND MANAGEME
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Page 63 and 64: 2012. 291 RESOLVED: Moved: Cl. Gree
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Page 75 and 76: Preferential Ballot The ballot-pape
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Page 79 and 80: skills are needed to fully determin
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Page 83 and 84: That Council not undertake lobbying
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Page 89 and 90: makes it clear that payment of expe
Page 91 and 92: That Council form itself into the C
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Minutes of the ordinary Council meeting - 25 September 2012

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