Minutes of the ordinary Council meeting - 25 September 2012

makes it clear that payment of expenses must not be open-ended, but show
expense limits. The current adopted expense limits are shown in the following
table:
Councillor using own vehicle (clause 2.6 (b)) (based on
Local Government State Award)
Meal cost limits when travelling outside area (clause 2.7
(f))
Councillors communication costs (clause 2.9 (h))
Mayors communication costs (clause 2.9 (h))
Time limit for claiming expenses (clause 2.1 (b))
Accommodation reimbursement (clause 2.7(e))
$0.65/km (2.5L)
Breakfast up to $27
Lunch up to $38
Dinner up to $65
Up to $250 per month
Up to $500 per month
6 months
Up to cost of
conference venue
Recommended amendments
The amounts in the table above have been reviewed and are considered
appropriate.
The following amendments are recommended for inclusion in the new draft policy
for public exhibition.
2.7 Travel outside the Local Government area
Amended in clause 2.7(c) to state that a councillor who elects to use their own
vehicle instead of an available council vehicle will not be reimbursed any kilometre
rate. It is felt that there are sufficient council fleet cars available for councillors
travel outside the Shire. If there are occasions where a council fleet car cannot be
provided the councillor can then use their own vehicle and will be reimbursed the
kilometre rate under clause 2.6.
2.9 Communications
Clause 2.9 has been re-written to account for the introduction of new
communication devices to replace laptop computers and facsimiles.
The procedure document which shows amendments recommended is attached at
(Appendix D - Page CM11).
Public exhibition and submissions
The Act requires that Council place its procedure on exhibition for 28 days, with or
without amendment, and consider any submissions before adopting its procedure.
Council is required to adopt its procedure each year before 30 November and then
forward a copy of the adopted procedure to the Division of Local Government.
16 QUESTIONS FOR NEXT MEETING
(Excerpt from Code of Meeting Practice Procedure 5.1.4)
2.4.3 Questions for Next Meeting
1 Councillors, just prior to the end of a Council meeting, may raise
questions on the understanding that the answers will be provided at
Kempsey Shire Council FULL TEXT Minutes Ordinary Meeting 25 September 2012 Page 89