Minutes of the ordinary Council meeting - 25 September 2012

Environmental, Social, Policy or Statutory: Nil
Economic (Financial): Bitumen sealing and asphalt paving works are funded in
the Operating Plan.
REPORT DETAILS
Tenders were invited by “Open Tender” in accordance with s167 of the Local
Government (General) Regulation 2005 for the provision of bitumen sealing and
asphalt paving works for a period from 1 August 2012 to 30 June 2015. Tender
documents, including a Specification for the services required to be provided, were
downloaded by 13 persons or firms and tenders closed at 2.00pm on Tuesday
31 July 2012.
The Tender included separable portions, Separable Portion A for Sprayed
Bituminous Seals and Separable Portion B for Asphaltic Concrete Paving. At the
close of tenders, six submissions had been received. One submission was for
Separable Portion A only, three submissions were for Separable Portion B only, and
two submissions were for both. The companies who submitted tenders were:
Fishers Asphalt
Boral Asphalt
SRS Road Services
RPQ Asphalt Pty. Ltd.
Diveva Pty. Ltd.
Tropic Asphalts
A Tender Evaluation Panel (TEP) was formed which included the following staff:
Manager Operations
Director Corporate Management
Technical Support Officer – Operations
The tenders received were firstly considered by the TEP for conformance with the
Conditions of Tendering and the Specification which formed part of the Tender
Documents. One tender response was deemed non-conforming. The tender of
Fishers Asphalt had changed the Schedule of Rates such that a comparison of
tendered rates could not be properly made. All other tenders were evaluated
against the assessment criteria nominated in the Tender Documents for each
Separable Portion:
Track record of Company (general reputation for work competence,
delivery and service);
Product Quality (quality standards, suitability) and/or Technical
Expertise (credentials of key personnel, systems and techniques,
depth and nature of support);
Time Performance (ability to provide goods or services on time);
Price;
The ability of the contractors to demonstrate that they can comply
with current Work Health and Safety, Workers Compensation and
Environment legislation applicable to the contracted works;
The ability of contractors to demonstrate that they can meet the
provisions of Kempsey Shire Council‟s Contractor Safety Management
Procedures OHSP0014.
Evaluation and price analysis of the tenders received was undertaken by the TEP.
The analysis is included in (Confidential Appendix A – Page IS1). For Separable
Kempsey Shire Council FULL TEXT Minutes Ordinary Meeting 25 September 2012 Page 72