Fleet Manager Shipping Company User Guide - United Kingdom ...

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Chart Data Base chart data and updates for AVCS and ARCS can be downloaded or automatically sent as required. Version 3.0 CDs will continue to be supplied by the UKHO as per the current process. Ordering Paper Products List of available Paper Products Planning Station and Fleet Manager can be used to order the following paper products: • Admiralty Charts (Standard Nautical Charts, Thematic Charts and Notices to Mariners) • Admiralty Publications (Sailing Directions, Tidal Predictions, Radio Signals, List of Lights, Distance Tables, Catalogue, Paper Chart Maintenance, How to keep your Admiralty Charts up to Date, IALA Maritime Buoyage System, Ocean Passages for the World, Admiralty Symbols and Abbreviations, The Mariner’s Handbook and Astronomical Publications) Creating an order for paper products A paper order can be created by: • Using the list catalogue and selecting products (see section Creating New Order using the list catalogue) • Importing a basket file from e-Navigator Planning Station or Admiralty Digital Catalogue (ADC)(see section Creating an Order from a Basket File) Price Enquiries Price enquiries can be submitted from Planning Station by the end user and by the Shipping Company in their email account. The Distributor can then reply to the end user via a standard email system with a price for that enquiry. Updating Products Digital Products All electronically supplied permits are supplied automatically on receipt of a valid order; they will be upto-date to the current week of dispatch. Media (e.g. application CD, AVCS base CDs, etc) should be checked against the latest information supplied by UKHO. Paper Products All paper products will be fully corrected to the week upon leaving UKHO, but may require further updates (via Notices to Mariners) on receipt by the customer. Invoicing & Accounts Invoicing Invoicing and payment terms will remain as currently agreed with your Admiralty Distributor. Managing Your Account Shipping Company users can perform a number of functions on their Fleet Manager account. If you experience any problems logging in or using any of the functions within Fleet Manager please contact your distributor in the first instance. 10
Getting Started Version 3.0 e-Navigator Account How to obtain your account Shipping companies should contact their Distributor to request e-Navigator access. The Distributor will create a Shipping Company admin user account in order to provide the Shipping Company with a username and password. Distributors will also supply the Planning Station media pack and create an end user record licence for vessels to activate e-Navigator Planning Station. Important Note: Each individual user of Fleet Manager must have a username and password that is unique and must not be used by any other person. A single username and password is not allowed to be used by a group of users. As there is a record kept of user activities within Fleet Manager it is in your interest to keep your password secure. Any unauthorised use of Fleet Manager could result in the UKHO suspending or deleting your user account. A new user account can be set up by a Shipping Company admin user, it is then the responsibility of this new user to change the password once signed into Fleet Manager to a new password only known by the individual user. Before You Start Before you log-in to the system ensure you have the following to hand: 1. Fleet Manager website address 2. Username & password 3. Fleet Manager User Guide Note: Fleet Manager is designed for use with Internet Explorer 7 or 8, Firefox 3 and Adobe Reader Signing-In 1. Enter username and password. Note: User name is not case sensitive, password is case sensitive 11
Page 1 and 2: Version 3.0 January 2012 Admiralty
Page 3 and 4: Version 3.0 Holdings Management....
Page 5 and 6: Introduction Version 3.0 Purpose of
Page 7 and 8: Admiralty e-Navigator Fleet Manager
Page 9: Quick Overview of e-Navigator Fleet
Page 13 and 14: Using Fleet Manager Version 3.0 Fun
Page 15 and 16: Account Management This section is
Page 17 and 18: Direct ordering properties Direct O
Page 19 and 20: View Users Username and Password Yo
Page 21 and 22: 3. The user’s account will now ap
Page 23 and 24: Version 3.0 5. In ‘General Info N
Page 25 and 26: Manage End User Licence Record A Sh
Page 27 and 28: Editing an End User Licence Record
Page 29 and 30: Version 3.0 Order New Digital Chart
Page 31 and 32: Monitor progress of an order As a s
Page 33 and 34: Version 3.0 3. Click on 4. Select p
Page 35 and 36: 3. Products have either an amber or
Page 37 and 38: Convert Trial Licence to Full Licen
Page 39 and 40: Version 3.0 14. Change ‘Period’
Page 41 and 42: 2. Go to Product Management > Catal
Page 43 and 44: 11. When complete select the ‘Exp
Page 45 and 46: A warning message will display, cli
Page 47 and 48: 8. Browse for the .hld file and cli
Page 49 and 50: 13. Save the holdings file. All hol
Page 51 and 52: Version 3.0 Viewing the published s
Page 53 and 54: View Holdings from an End User Lice
Page 55 and 56: Notice the end user / vessel appear
Page 57 and 58: - AVCS Permits Version 3.0 5. Selec
Page 59 and 60: Download Chart Data for End User /
Page 61 and 62:
Order Management This area is for r
Page 63 and 64:
4. To approve the whole order tick
Page 65 and 66:
Add Items to an Order To add items
Page 67 and 68:
Version 3.0 11. The new products ha
Page 69 and 70:
4. A pop up box will appear, click
Page 71 and 72:
Version 3.0 5. Click to confirm thi
Page 73 and 74:
3. Select the individual products t
Page 75 and 76:
4. Click on to confirm the order is
Page 77 and 78:
Export an order You cannot export a
Page 79 and 80:
Creating Orders Version 3.0 Creatin
Page 81 and 82:
9. Click on the ‘Product selectio
Page 83 and 84:
Creating New Order using the List C
Page 85 and 86:
Version 3.0 5. Select the required
Page 87 and 88:
Input a Basket file from Admiralty
Page 89 and 90:
6. Search for the basket file to im
Page 91 and 92:
Version 3.0 Import a file from Admi
Page 93 and 94:
Licence Search Version 3.0 1. Go to
Page 95 and 96:
3. A pop up box will appear with a
Page 97 and 98:
Downloads Version 3.0 Download Base
Page 99 and 100:
Download XML Catalogues Version 3.0
Page 101 and 102:
Fleet Manager Support Version 3.0 H
Page 103 and 104:
Support > AIO Support Version 3.0 S
Page 105 and 106:
30 Product Management > Orders Crea
Page 107 and 108:
4. Check your email account to retr
Page 109 and 110:
User Roles Version 3.0 The table be
Page 111:
Terms and Conditions Version 3.0 Cl
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Fleet Manager Shipping Company User Guide - United Kingdom ...

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