Fleet Manager Shipping Company User Guide - United Kingdom ...

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The Role of your Admiralty Distributor Your Admiralty Distributor is responsible for the order, supply and support of all Admiralty products. This includes supplying the Planning Station media pack, Fleet Manager URL and activation details. Version 3.0 Admiralty Distributors are responsible for: • Registering and setting up vessels to use e-Navigator • Providing access to e-Navigator for shipping companies • Ordering products using Fleet Manager on behalf of vessels and shipping companies or managing orders submitted by vessels or shipping companies • Fulfilling all digital AVCS/ARCS orders, including the provision of permits and base/update data • Fulfilling all digital publication orders, including supply of start-up key, CDs, etc • Fulfilling all paper orders, including publications • First line support for e-Navigator • Providing the Vessel with the most up to date version of the Planning Station Software 8
Quick Overview of e-Navigator Fleet Manager Version 3.0 e-Navigator Fleet Manager Concept Admiralty e-Navigator Fleet Manager is always up-to-date, allowing shipping companies to select and order products from the Admiralty catalogue and view vessel holdings, allowing fast and efficient purchase of all Admiralty products and services day or night. Working in conjunction with the Admiralty e-Navigator Planning Station application onboard vessels, the system tracks a vessel’s holdings and any orders submitted from those vessels and provides the tools required to manage and fulfil orders. Registration & Account Administration Fleet Manager is a secure service only available to authorised Admiralty Distributors and associated shipping companies. In order to use Fleet Manager, Shipping companies will require account access by their authorised Admiralty Distributor, who will provide account administration and technical assistance as required. How Fleet Manager communicates with UKHO Admiralty e-Navigator Fleet Manager is a secure web service accessed by a password protected login. The product information is always up-to-date and synchronised with the UKHO’s catalogue and ordering databases to give the user reliable and fast access to the latest information at a click of a button. e- Navigator Fleet Manager is designed for use with Internet Explorer 7 or 8 and Firefox 3 Ordering Digital Products List of available Digital Products Fleet Manager can be used to order the following digital products: • Admiralty Vector Chart Service (AVCS) • Admiralty Raster Chart Service (ARCS) • Admiralty Digital Publications (TotalTide, ADLL, ADRS6) Creating an order for digital products A digital product order can be created by: • Using list format catalogues and selecting products (see section Creating New Order using the list catalogue) • Importing a customer basket file from e-Navigator Planning Station or Admiralty Digital Catalogue (ADC) (see section Creating an Order from a Basket File) Approving an order for digital products A digital product order placed by an end user/vessel may or may not require approval from the Shipping Company. This depends on whether you have chosen to give direct ordering approval to the vessel (see section Direct ordering properties). An order will always need approving by the Distributor. Receiving Permits Admiralty Vector Chart Service Permits The e-Navigator service generates AVCS permits immediately after the appropriate Distributor approval has been given. The permits will be emailed to distributors, shipping companies and end users / vessels dependent on settings. Generated permits are also stored so they can be downloaded. Admiralty Raster Chart Service Permits UKHO business systems will continue to generate ARCS permits. The permit generation request will be sent to the business systems immediately after the appropriate approval has been given and will be returned to e-Navigator. The permits will be emailed to distributors, shipping companies and end users/vessels dependent on settings. Generated permits are also stored so they can be downloaded. Admiralty Digital Publications ADP keys will continue to be generated by UKHO business systems. The key generation request will be sent to the business systems immediately after the appropriate approval has been given. Keys will be returned to distributors, shipping companies and endusers/vessels dependent on settings. 9
Page 1 and 2: Version 3.0 January 2012 Admiralty
Page 3 and 4: Version 3.0 Holdings Management....
Page 5 and 6: Introduction Version 3.0 Purpose of
Page 7: Admiralty e-Navigator Fleet Manager
Page 11 and 12: Getting Started Version 3.0 e-Navig
Page 13 and 14: Using Fleet Manager Version 3.0 Fun
Page 15 and 16: Account Management This section is
Page 17 and 18: Direct ordering properties Direct O
Page 19 and 20: View Users Username and Password Yo
Page 21 and 22: 3. The user’s account will now ap
Page 23 and 24: Version 3.0 5. In ‘General Info N
Page 25 and 26: Manage End User Licence Record A Sh
Page 27 and 28: Editing an End User Licence Record
Page 29 and 30: Version 3.0 Order New Digital Chart
Page 31 and 32: Monitor progress of an order As a s
Page 33 and 34: Version 3.0 3. Click on 4. Select p
Page 35 and 36: 3. Products have either an amber or
Page 37 and 38: Convert Trial Licence to Full Licen
Page 39 and 40: Version 3.0 14. Change ‘Period’
Page 41 and 42: 2. Go to Product Management > Catal
Page 43 and 44: 11. When complete select the ‘Exp
Page 45 and 46: A warning message will display, cli
Page 47 and 48: 8. Browse for the .hld file and cli
Page 49 and 50: 13. Save the holdings file. All hol
Page 51 and 52: Version 3.0 Viewing the published s
Page 53 and 54: View Holdings from an End User Lice
Page 55 and 56: Notice the end user / vessel appear
Page 57 and 58: - AVCS Permits Version 3.0 5. Selec
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Download Chart Data for End User /
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Order Management This area is for r
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4. To approve the whole order tick
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Add Items to an Order To add items
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Version 3.0 11. The new products ha
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4. A pop up box will appear, click
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Version 3.0 5. Click to confirm thi
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3. Select the individual products t
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4. Click on to confirm the order is
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Export an order You cannot export a
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Creating Orders Version 3.0 Creatin
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9. Click on the ‘Product selectio
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Creating New Order using the List C
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Version 3.0 5. Select the required
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Input a Basket file from Admiralty
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6. Search for the basket file to im
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Version 3.0 Import a file from Admi
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Licence Search Version 3.0 1. Go to
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3. A pop up box will appear with a
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Downloads Version 3.0 Download Base
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Download XML Catalogues Version 3.0
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Fleet Manager Support Version 3.0 H
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Support > AIO Support Version 3.0 S
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30 Product Management > Orders Crea
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4. Check your email account to retr
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User Roles Version 3.0 The table be
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Terms and Conditions Version 3.0 Cl
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