TABLE OF CONTENTS - Waratah-Wynyard Council

Reports of Officers and Committees
DETAILS
To assist Council in reviewing the applications received, staff undertook an initial
assessment and provided some officers’ comments and recommendations.
RISK IMPLICATIONS
There is a risk that community groups who receive a grant will have an expectation of a
similar amount of support in following years and that a precedent is set for groups of a
similar interest and nature to also be supported by Council.
This risk can be minimised by advising applicants that the provision of a community
assistance grant this financial year does not set a precedent for allocation of a similar
amount in future budgets.
Risk is also minimised by applying the guidelines for disbursement of the grants and the
following acquittal process:
Disbursement of Grant
Organisations that are awarded a project-related grant will be required to produce
evidence of the required expenditure, i.e. quotations or accounts for payment, prior to
the funds being disbursed.
Funding may be disbursed in progress payments.
All other Federal, State and Local Government statutory, development and building
approvals must be obtained prior to the grant being disbursed.
Acquittal Process
An acquittal report must be submitted for project-related grants with each progress
payment claim for grant.
A responsible Office Bearer of the organisation that receives a grant, must lodge an
Acquittal Report at the conclusion of the project, detailing how the funds have been
spent and outlining the success or otherwise of the project.
There is also a risk that unsuccessful applicants will be disappointed with Council’s
decision. Where possible the applicants should be advised of other avenues to source
funding for their projects.
COMMENT
This report is presented for Council consideration.
Waratah-Wynyard Council – Minutes Ordinary Meeting – 19 November 2012 – Page 520