Education Sector Development Program - VLIR-UOS

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CHAPTER
4
Implementation, monitoring
and evaluation framework
Implementation structures and
processes
Implementation structures and processes of
ESDP IV will follow the current distribution
of responsibilities throughout the education
sector in Ethiopia. The latest decentralization
reform, which started some eight years ago,
has transferred important responsibilities for
general education to the woreda offices: these
offices now exercise their responsibilities, with
support from regional offices, within an overall
framework developed at federal level.
The Federal Ministry of Education has a major
role to play in policy development, planning,
monitoring and evaluation in order to ensure
a balanced and equitable development of the
education sector. The effectiveness of this role
has been strengthened through the recent
organizational reform conducted under the BPR
paradigm. Business processes were established
at Ministry of Education which aim at streamlining
and better coordinating processes across the
different education sub-sectors.
There is a need for central steering of the
implementation of ESDP IV. The existing
Technical Working Group (TWG) which brings
together ministry officials and representatives
from the development partners and which is
chaired by the Process owner of the Planning
and Resource Mobilization process, will, as
part of its regular meetings, review progress in
ESDP IV implementation. Two specific structures
for ESDP IV monitoring will be set up. A central
role in overseeing the implementation of the
education sector plan will be given to a Joint
Steering Committee (JSC), a governmentstakeholder
partnership body, similar to the
Central Steering Committee operating under
ESDP III. The JSC will be chaired by the Minister
of Education, and bring together representatives
from the Ministry and from development
partners. In addition, Joint Consultative Meetings
(JCM) will be organized which will bring together
a wider group of people: the members of the
JSC, the process owners of Ministry of Education
as well as representatives of MoFED, other
relevant Ministries, Regional Education Bureau
Heads together with development partners. The
JSC will meet quarterly and the consultative
meetings will take place half-yearly, in
liaison with the JSC meetings. The Ministry
of Education’s Planning and Resource
Mobilization Process will form the
technical secretariat for JSC and be in
charge of preparing its meetings.
There is also a need for steering the
implementation of ESDP IV at the
regional level. Under ESDP III, in
all nine regions and in the two City
Administrations (Addis Ababa and Dire
Dawa) Regional Steering Committees
(RSC) were foreseen as regional
state-stakeholder partnerships with
a view to overseeing and coordinating
the implementation process of regional
education sector plans. RSCs will bring
together the heads of Regional Government
Institutions and stakeholders with the Planning
Process of the Regional Education Bureaus
(REB) playing the role of the Secretariat. Under
ESDP IV, the RSCs will be strengthened and so
will the coordination between the JSC and the
RSCs. Half-yearly meetings of representatives
of RSCs with representatives of JSC and its
technical secretariat will be organized to review
the regional implementation of ESDP IV. This will
allow the Federal Ministry to fully play its role of
national coordinator for the implementation of
ESDP IV.
Coherent implementation of ESDP IV will widely
depend on the existence of annual operational
plans (AOPs) to be prepared at the national,
regional and woreda levels. Annual operational
plans will allow turning ESDP IV into an adaptive
process, with a view to regularly adapting original
objectives and means in light of the changing
circumstances. AOPs will spell out in detail the
activities to be undertaken at each administrative
level during the year in order to progress as
effectively as possible toward achieving the
goals and outcomes of ESDP IV. Yearly meetings
organized between the federal and regional level
will allow harmonizing the preparation of AOPs.
Starting from the ESDP IV matrices, those in
charge of implementing programs will clearly
spell out for each program:
❚ The specific targets (expected outputs)
to be reached during the year;
❚
❚
❚
The precise activities that will be
taken in order to reach the expected
outputs;
The timing of each activity;
The unit responsible.
Implementation
structures and
processes of ESDP IV
will follow the
current distribution of
responsibilities throughout
the education sector.
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