Education Sector Development Program - VLIR-UOS

Education Sector Development Program IV
Given its central
importance within
the context of Sector
Wide Approach
(SWAp) and government
driven planning and
implementation, existing
monitoring, review and
evaluation processes will
be strengthened.
AOPs will need to be closely linked to the annual
preparation of budgets. As a consequence, the
fiscal year has to be taken as the reference year
for the operational plan and coherence has to
be established between operational planning
and budget preparation schedules. For the sake
of improved coherence between planning and
budgetary process, the introduction of a program
based budget would be advisable.
Monitoring, review and evaluation (MRE)
system
A comprehensive system of interrelated
and mutually supportive mechanisms for
monitoring, review and evaluation will be
developed. Given its central importance
within the context of Sector Wide Approach
(SWAp) and government driven planning
and implementation, existing monitoring,
review and evaluation processes will be
strengthened.
In line with the results-based approach
adopted under ESDP IV it is intended to
move to an outcome based MRE system
and to strengthen formative and summative
evaluation in addition to monitoring and
review processes. This will be done by
reinforcing the participative nature of the
organizational structure and processes for
MRE, and by defining a selected number of key
performance (outcome) indicators for MRE (see
below).
Organizational structure for MRE
In terms of organizational structure for MRE, two
levels need to be distinguished. At a first level,
since each Ministry process in charge of a specific
program will prepare Annual Operational Plans
(AOPs), these will form the basis for day to day,
routine monitoring by program implementing
units. The Regional Bureau level management
will also prepare similar plans.
At a second level, a Strategic Monitoring
Sub-Committee (SMSC) will be established
under the Joint Steering Committee with the
particular responsibility of monitoring the plan
implementation in a more comprehensive way.
That is to say, to ensure information exchange
and coordination between the different program
implementing processes, and to deliberate
collectively about higher level decisions to be
made for keeping the plan implementation
process on track. The Sub-Committee will be
composed of MoE Process Owners and chaired by
the Process Owner for Resource Mobilization and
Planning. The Process of Resource Mobilization
and Planning will act as the Secretariat for
the Committee which should meet as often
as required and at least half-yearly in order to
ensure a meaningful monitoring process.
The SMSC will directly report to the Joint
Steering Committee, and will advise the Minister
on major policy decisions required at critical
moments of the plan implementation (especially
on the occasion of the annual review, and midterm
and final evaluation). This arrangement will
also be applicable to the REBs and the two City
Administrations.
The Monitoring, review and evaluation
(MRE) procedure
The MRE procedure will be an interrelated and
sequential chain of continuous monitoring,
annual reviews and mid-term and final
evaluations (organized at the occasion of ARMs).
The MRE procedure will apply to both federal and
decentralized levels.
Routine monitoring at national and
decentralized levels
The plan implementation will be monitored on
a routine basis through structured meetings
within the different MoE processes based on the
targets and indicators contained in the Annual
Operational Plans. Similar monitoring procedures
will also be put in place at decentralized levels
of management (region and woreda levels).
Short standardized written performance reports
will be produced by the implementing units at
half-yearly intervals using the guidelines and
tools provided to them by the Secretariat of the
Strategic Monitoring Sub- Committee.
Routine monitoring reports will focus on
progress in the production of planned outputs
and outcomes, implementation of activities,
utilization of inputs and budget implementation,
implementation of recommendations issued by
of the Annual Review Meeting. The reports will be
submitted to the SMSC as a basis for reviewing
progress, examining problems and constraints
and recommending corrective action to be taken.
Half-yearly reports will also be prepared by the
regional level and submitted to the SMSC.
In addition annual reports will be prepared as
inputs to the Annual Review Meetings as a means
of reporting on progress and management of
programs as compared to Annual Operational
Plans and ESDP IV outcomes
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