E - Iccat

STACFAD REPORT
ANNEX 12
REPORT OF THE MEETING OF THE
STANDING COMMITTEE ON FINANCE & ADMINISTRATION (STACFAD)
1. Opening of the meeting
The 2003 meeting of the Standing Committee on Finance and Administration (STACFAD) was opened on
Tuesday, 18 November 2003, by the Committee Chairman, Mr. Jim Jones (Canada).
2. Adoption of the Agenda
The Agenda, which had been circulated in advance of the meeting, was adopted (Appendix 1 to ANNEX 12).
3. Appointment of the Rapporteur
The ICCAT Secretariat was appointed Rapporteur.
4. 2003 Administrative Report
The 2003 Administrative Report was presented by the Chairman of the Committee, who outlined its contents,
i.e., the Commission’s and Secretariat’s administrative matters in 2003, Contracting Parties to the Convention,
status of the ratification of the Madrid Protocol, adoption and entry into force of the Recommendations and
Resolutions in 2003 and the voting process for these, ICCAT inter-sessional meetings and Working Groups,
meetings at which ICCAT was represented (see the Secretariat’s Report on Statistics and Coordination of
Research in 2002-2003 (in Report for the Biennial Period, 2002-03, Part II (2003), Vol. 2), Bigeye Year
Program, tagging lottery, Commission’s Chairman’s correspondence with various Parties, Entities or Fishing
Entities (relative to compliance with the conservation measures and compliance with budgetary obligations (a
decision made in 2002)), list of Secretariat publications and documents, information on the organization and
functions of the Secretariat staff, and amendments to the ICCAT Staff Regulations and Rules.
After listing the items of the Report, the Chairman pointed out that the status of the Madrid Protocol was the
same as in past years.
The Chairman explained the proposals to amend the ICCAT Staff Regulations and Rules. The first amendment is
to Article 6.2.c, to adapt it to the current national regulations as concerns the inclusion of General Services staff
in the Spanish Social Security System, and the second is to Article 7.3, wh ich refers to overtime worked by the
staff in the Professional and Higher categories during the meetings of the Commission and its subsidiary bodies,
to be able to choose between compensatory time off or payment by the hour.
The Delegate of Canada recommended new drafting of the amendment proposed by the Secretariat for Article
7.3, distributed as document (Appendix 2 to ANNEX 12).
The Report was adopted, except for the amendment of Article 7.3 (see Agenda item 7).
5. 2003 Financial Report
The Chairman presented the Financial Report, which had been distributed in advance.
The Chairman indicated that a copy of the Auditor’s Report had been sent to all the Contracting Parties in June
2003. He then provided details on the status of each of the following items of the Report: status of the
Contracting Party contributions, pointing out that the debt is higher than the ICCAT budget; a breakdown by
chapters of the expenses (salaries, travel, publications, etc.) which explains the Commission budget; budgetary
and extra-budgetary income, such as contributions from other Parties and observer fees; and the composition of
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