Dr. Lin's Instructional Web - Barry University

III. STUDENT RECORDS
To minimize the risk of improper disclosure, academic and non-academic records
are maintained separately in a physically secure area, and access to each is regulated by
explicit policies and procedures as outlined.
1974 Family Educational Rights and Privacy Act
I. INTRODUCTION
Section 438 of the General Education Provisions Act, Title IV of Public Law 90-
247, as amended, became effective November 19,1974, including amendments effective
January 1, 1975. Under the Act, educational institutions are subject to loss of certain federal
funding if they permit release of “personally identifiable records or files for personal
information contained therein” except with the student’s written consent or in certain other
instances indicated in the Act or if they do not permit an attending student to inspect “any and
all official records, files and data directly related to” that student.
The secretary of education has issued regulations in implementation of the Act
which have been taken into account in formulating the following statement of university
policy. Recommendations for the revision of the university guidelines may be sent to the ,
Thompson Hall 104.
II. PURPOSE
The purpose of these policies and procedures is to assure students at Barry
University access to any and all records maintained by the university which are defined as
“education records” and to insure the privacy of students by restricting the disclosure of
information from education records only to those persons authorized under the Act. Members
of the university community, administration, faculty and staff have a moral obligation to
respect the rights of students to good reputation and to privacy by holding in confidence
information acquired in the course of their work.
III. NOTIFICATION TO STUDENTS
Students will be notified annually of their rights of access to all education records
kept by Barry University, by publication of a summary of these policies and procedures in the
student newspaper and such other means as are appropriate. Copies of this policy will be made
available to any student upon request at the office of the vice president for Student Services,
Thompson Hall 104.
Questions concerning the Family Educational Rights and Privacy Act should be
referred to the office of the vice president for Student Services. Students also have the right to
file complaints with the Department of Education.
IV. DEFINITIONS
A. A student is defined as any individual who is attending or has attended Barry University
as a student of record. Students on leave of absence are included, but not persons who
have applied for admission but who have never attended the university.
B. The student records maintained by the university are classified as follows:
1. Official academic records are maintained in the Office of the Registrar.
Included are admission applications and associated documentation, the
registration forms for each semester in residence; the records of grades and
credits received in courses at this institution or accepted here from other
institutions; and other documents directly relating to the student’s academic
progress and status.
2. The student records maintained in departmental offices are under the authority
of the respective deans, and access to them by the student or others is not
permitted without the dean’s authorization.
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