Dr. Lin's Instructional Web - Barry University

Student inspection of records is granted only upon written request, presented in
person with appropriate identification, and must be made in the presence of designated
personnel of the office maintaining the records. All requests shall be granted as soon as
practicable, but in no event later than forty-five days after the date of request. No documents
or files may be altered or removed once a request has been filed.
A student may receive a copy of any and all records to which he/she has lawful
access, upon payment of the announced fee except when a hold has been placed on his/her
record pending the payment of debts owed the university or when he/she requests a copy of a
transcript, the original of which is held elsewhere.
VI. CHALLENGE HEARINGS
A. Amendment of Records
A student who believes that information contained in his or her records is inaccurate,
misleading, or in violation of the privacy or other rights of the student, may request that the
university official who maintains the records amend them.
The university will decide whether to amend the education records of the student in
accordance with the request within a reasonable period of time of receipt of the request. The
official who maintains the records has a responsibility to consult with appropriate officials of
the university for further determination or confirmation.
If the university decides to refuse to amend the education records of the student in
accordance with the request, it will so inform the student of the refusal, and advise the student
of the right to a hearing.
B. Hearing Procedures
Should the request for a change be denied, the student may within thirty days appeal
the decision to the vice president for Academic Affairs and ask for a hearing. The vice
president for Academic Affairs shall designate a hearing committee which will include one
administrator other than the one who has denied the request, two faculty members, and two
students. The decision of the hearing committee shall be final, except that final appeal to the
president of the university remains open.
The challenge to be considered in such hearings may extend only to the material in
the respective university file, e.g., it may extend to the correct recording of a grade but not to
the appropriateness of the grade.
Students, dissatisfied with the results of a hearing may place a statement in the
education record in question commenting upon the information therein, and/or setting forth any
reason for disagreement with the institutional decision not to correct or amend the record.
Such a statement shall become a part of the information contained in the education record and
will be disclosed with it.
VII. CAREER & COUNSELING CENTER
A. The placement file of a student maintained in the career & counseling center is
assembled at the initiative of the student. The extent of disclosure to prospective employers,
graduate schools, organizations awarding fellowships, and the like shall be made clear and
agreed to by the student when he/she requests that the file be assembled.
The student may make a specific waiver of access to evaluations solicited and/or
received under condition of confidentiality, but the waiver must be made by the student
without pressure or coercion. Any evaluation received under such condition of confidentiality
without the student’s waiver of access or without the student’s knowledge shall not be
incorporated in the file but shall be returned to the sender.
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