Asset Management Plan - Newcastle City Council

Asset Information StrategyPlanters – records of the location and condition of planters are held in anelectronic database. A full survey was undertaken in 2005 and is repeatedannually. Inspections of the planters are carried out weekly, with works beingactioned following the inspection. An inventory survey of all grounds is beingundertaken, due for completion January 2007, which will identify all planterswithin the highway.Wooden Fencing – Very few records available although institutional knowledge isoften used to decide ownership issues.Information Required: Increase the confidence of the tree inventoryinformation.Undertake more robust and inclusive tree condition inspections.Location, area & condition of highway vergesLocation & area of flowerbedsLocation & length of hedges13.4.1 CoverageLocation information for all assets varies between 80 and 100 % coveragehowever condition information is only available for trees with other assets havingonly 10 % at best, at present information is only being kept where a problem isknown to exist.13.4.2 Records Format:Most of the records are in hard copy format kept at the Neighbourhood Servicesheadquarters at Cypress Avenue. Some tree and planter information is availableon separate electronic databases. It is intended that all of this information will betransferred onto the Symology database.13.4.3 Last Survey:A verge survey was undertaken in 1998 but has not been updated since, surveysof the trees and flowerbeds & planters were undertaken in 2004, other surveyshave not been undertaken. An inventory survey of all grounds is beingundertaken, due for completion January 2007, which will identify all highwayverges, planters, shrub beds, flower beds & young plantation trees.13.4.4 Updating Frequency:Tree, flowerbed & planter information is updated annually, regular surveys forother asset items have not yet been planned.13.4.5 Current information uses:Information at present is only used to inform the reactive maintenance work,forward programmes are not in place and budget strategies are not undertakento decide upon a forward works programme.67