american brittany club policy book 2012 - National Breed Clubs ...

DUTIES OF THE NOMINATING COMMITTEE1. There shall be a committee on nominations, ten (10) in number, consisting of five (5) directors and five (5)active members, one (1) director and one (1) active member to be from each of the five (5) regions.2. All directors appointed to this committee shall be the directors serving their second year in office.3. Chairperson of this committee shall be vested in a director and shall rotate in order: East Coast, EastCentral, Central, Midwest and West Coast Regions.4. Five (5) members of this committee, as a minimum, shall attend every annual meeting of the Board ofDirectors and personally accomplish the duties of the committee.5. The active members shall be appointed to this committee by the President and approved by the Board ofDirectors.6. Receive from the ABC Executive Secretary a candidate questionnaire for distribution.BALLOT PREPARATION AND VOTING1. Prior to September 1 of each year, the executive secretary shall prepare an election ballot listing nomineesfor the director to be elected from that region, with at least two (2) and, if possible, more names nominated ofwilling candidates for each position to be filled.2. Names to appear on each regional ballot will be submitted to the chairman of the committee on nominationsby the respective regional members of the committee.3. Copies of the election ballot for each region shall be mailed to each active member within that region, alongwith a return addressed envelope, the return address being for all regions a postal box specifically acquired for thispurpose at the place of he annual meeting of the Board of Directors where such election occurs.4. If a postal box cannot be acquired, the Board of Directors shall determine the return address for the ballots.5. The committee chairman and a committee member shall obtain the ballots and bring them to the designatedsite where the ballots shall be tabulated by the members of the committee on nominations and the chairman.6. The results of the election shall be announced by the chairman of the annual meeting of the generalmembership and the annual meeting of the Board of Directors.7. It shall nominate persons and present the names to the Board of Directors for possible election as officers,whose terms expire in any year, having obtained consent of all nominees to serve if elected.8. A candidate questionnaire will be furnished to all candidates and same to be returned to the ABC ExecutiveSecretary for distribution.126