american brittany club policy book 2012 - National Breed Clubs ...

16. All retired ABC trophies are to be retained by the executive secretary until final disposition plans are formulatedby the Board of Directors. (1978)17. Keep officers and directors informed about ABC business throughout the year.18. Send results of mail ballots to the Magazine for publication in the magazine.19. Any acknowledgments, awards, commemoration, commendations declarations, salutations, or other documents,gifts, prizes, donations or trophies, when issued or presented in the name of the ABC and requiring authenticatingsignature, only bear the signature of the President, Executive Secretary or Secretary of the ABC or with theknowledge, direction and concurrence of the President, Executive Secretary or Secretary, the signature of that otherofficer under whose jurisdiction such matter is issued and distributed. (1977)20. All financial records and all correspondence pertaining to money shall be retained for from five (5) to seven (7)years thereafter. All general correspondence should be kept for three (3) years, and any records not of historicalvalue may be destroyed after that time. Records of historical interest shall be kept indefinitely. (1964)21. Submit a report of your activities and recommendations to the Agenda Chairman in advance of the annual Boardmeeting. This must be done far enough in advance so the Agenda Chairman can have the agenda in the hands of thedirectors six (6) weeks prior to the annual Board meeting. (1992)22. Officers shall be reimbursed for telephone and postage when bills are presented, subject to Presidentialapproval, to be paid by the Treasurer.23. As soon as the annual Board Meeting is over each year, the Executive Secretary shall:A. Send qualifications for next nationals to AKCB. Send list of new officers and directors complete with addresses to AKCC. Send list of new clubs that were voted by ABC to be given provisional status to AKCD. Send AKC required forms for next year's nationals to AKC as soon as the 1st Vice President and 4thVice President notify the Executive Secretary who the Field Trial Secretary will be. (2009)E. Send minutes of the annual meeting to the BoardF. Request the President to make appointments for the coming year24. Issue a Hall of Fame certificate for each newly elected dog.25. After receiving field trial results, recording necessary data, results should then be forwarded to the Statistician.26. Check with program director about room for the Board of Directors meeting. Arrange room and set up taperecorder.27. All requests for mailing lists are to come through the Executive Secretary office. The price for membership listsis: $250.00. (2009)28. The Executive Secretary shall receive all recording fees and results of all Regional Club trials, shows and hunttests as well as results of all National events. All fees will be sent to the Treasurer with a list of checks sent. No feeswill be assessed for the National Championships, National or Summer Specialty Shows, or ABC Game Bird andABC Gun Dog Classics/Championships.Fees will be assessed for ABC Regional Classics/Championships. (2009)29. The Executive Secretary shall forward copies of reports to The American Brittany Magazine. TheExecutive Secretary will notify clubs of late penalties if due.53