american brittany club policy book 2012 - National Breed Clubs ...

DUTIES OF THE TREASURER1. (Per By-Laws adopted December 2, 1975, Art. VI, Sec 6g): Shall act as Comptroller of the Corporation and shallcontrol and account for all financial transactions and affairs of the Club, including National Championship trialevents, Field and Bench Futurities, National Specialty Show, "The American Brittany" magazine, the "book fund,"and all other events, activities or undertaking of The American Brittany Club. All accounts shall be deposited inbanks approved by the Board of Directors, in the name of The American Brittany Club. The Treasurer's books shallbe at all times open to inspection by the Members of the Board. The Treasurer shall report to the Board quarterly, aswell as at the Annual Meetings of the General Membership and Board of Directors, the condition of the Club'sfinances and every item of receipt or payment not before reported. The Treasurer shall be bonded in such amount asthe Board of Directors shall determine. An annual audit shall be made of the Treasurer's books by a PublicAccountant as approved by the Board of Directors.2. All accounting records and reports made by the treasurer shall be in accordance with accepted standard methodsof accounting.3. The Treasurer shall be a bondable member of the ABC, Inc., by reason of membership in an accepted regionalclub.4. The annual audit of the treasurer's books is directed to be made by a public accountant, at the end of each fiscalyear, report of such audit furnished to the Board of Directors not later than the annual meeting of the Board ofDirectors.5. Allocate a petty cash fund to the executive secretary to be used to pay small and incidental expenditures.6. Allocate a petty cash fund to the ABC Magazine Editor to be used to pay small and incidental expenditures.7. Require an accurate and complete accounting from all recipients of all petty cash funds.8. Require an accurate and complete accounting of officer, agent, committee chairman, independent contractor,individual or person authorized to receive or expend funds of the Club.9. Give appropriate guidance and counsel to all officers, committee chairman and committees that in part, or wholly,deal in affairs pertinent to the office of the treasurer:A. Magazine CommitteeB. Trophy ChairmanC. Insurance ChairmanD. Futurity Chairman10. Prior to the annual meeting of the Board of Directors, prepare an anticipated budget for the current fiscal year insuch time that same can be included in the agenda for receipt by each director at least six (6) weeks in advance ofthe annual meeting.11. All financial records and all correspondence pertaining to money shall be retained for from five (5) to seven (7)years thereafter. All general correspondence should be kept for three (3) years, and any records not of historicalvalue may be destroyed after that time. Records of historical interest shall be kept indefinitely. (1964)12. The ABC shall be financially responsible for the purchase of travel-accident insurance for the judges of all ABCfield trial events, i.e., the Open Championship, the Amateur Championship, the Gun Dog Championship, theClassics, and the Futurities. (1973)49