Annual Report 2008-2009 - Department of Transport

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64 Disclosures and Legal Compliance Internal audit reviews The Department has an in-house internal audit function that provides an independent, objective assurance and consulting activity designed to add value and improve the organisation’s operations and business practices. The internal audit function includes comprehensive reviews conducted in accordance with the Department’s endorsed internal audit charter and audit program. The Department participated in over 25 reviews during 2008–09. The key reviews included: • Commercial lease management • Boat registrations • OSH Code of Practice • Information security • Legislative compliance • Misconduct framework • TRELIS user access administration procedures • Commissions to licensing agents • Procurement and payment practices and efficiencies • Prosecutions services • Training and development • Water usage compliance • Various Commonwealth grant acquittals. Office of the Auditor General audits External audits specific to the Department: • Public Sector Performance Report 2009 – Administration of the Metropolitan Region Scheme by the Department for Planning and Infrastructure – tabled 1 April 2009. External audits where the Department was part of the sample of agencies selected: • Improving Resource Project Approvals – tabled 7 October 2008 • Information Systems Audit Report – 8 April 2009 • Coming Ready or Not: Preparing for Large-Scale Emergencies – 20 May 2009. The recommendations derived from both internal audit and external audit reviews are managed and monitored by the Department’s Audit Recommendation Management System. Progress reporting on the status of implementation of recommendations occurs on a regular basis to both the Executive Management Committee and the Audit and Risk Management Committee. Audit and Risk Management Committee The Committee’s primary objective is to improve the credibility and objectivity of the Department’s accountability processes and governance practices. The committee is chaired by the Director General, and includes a representative from the Office of the Auditor General. For 2008–09, the committee met on six occasions.
Risk management During the year, the Department reviewed its Risk Management Policy and Procedures. The updated Policy and Procedures were endorsed by the Executive Management Committee in May 2009 and reinforce the Department’s commitment to the management of existing and potential risks that may have an adverse impact on the Department’s ability to meet its obligations to Government, customers, staff and members of the public. The Risk Management Procedures have been enhanced to provide staff with practical guidelines on the risk management process and how it integrates into the planning, delivery, monitoring and reporting activities of the Department. The Department also developed a Risk Register during 2008–09. The development of the Risk Register involved several workshops with Audit and Risk Management Committee members, relevant operational staff and a representative from RiskCover. A number of strategic risks were identified and assessed against the Department’s risk matrix during this process. Treatment strategies are currently under development for risks assessed as ‘high’ or ‘extreme’. Monitoring of risks will occur quarterly through the Audit and Risk Management Committee. Disclosures and Legal Compliance Freedom of Information The Freedom of Information Act 1992 (‘the FOI Act’), which came into effect on 1 November 1993, created a general right of access to documents held by State and local government agencies. The FOI Act requires agencies to make available details about the kind of information they hold and enables persons to ensure that personal information held by government agencies about them is ‘accurate, complete, up-to-date and not misleading’. Under the FOI Act, agencies are required to publish an annual Information Statement either as a stand-alone document, or in their Annual Report. We have chosen to incorporate our Freedom of Information data in our Annual Report. The object of the Information Statement is to provide a description of the agency’s procedures for giving members of the public access to its documents; the kinds of documents that are usually held by the agency, including documents that may be purchased from the agency or those that may be obtained free-of-charge. This Information Statement was prepared and is correct as at June 2009. 65
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DPI Annual Report 2008-09 Our Purpo
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2 Statement of Compliance with the
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4 Executive Summary The Department
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6 Executive Summary Passenger Servi
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8 Financial Summary In 2008-09, the
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10 Operational Structure Roles and
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12 Legislation priorities During 20
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Page 20 and 21: 18 Taxi fare model review In Septem
Page 22 and 23: 20 Additional boat pen facilities a
Page 24 and 25: 22 Recreational Boating Facilities
Page 26 and 27: 24 New boat pens at Exmouth and Ger
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Page 30 and 31: 28 Model rail safety legislation Th
Page 32 and 33: 30 Road safety The Department, thro
Page 34 and 35: 32 Review of Western Australian por
Page 36 and 37: 34 National transport reform agenda
Page 38 and 39: 36 Freight and Logistics Council of
Page 40 and 41: 38 Cycle Instead The Department con
Page 42 and 43: 40 Industrial buffers On behalf of
Page 44 and 45: 42 Oakajee port and rail infrastruc
Page 46 and 47: 44 Fremantle Harbours policy In rec
Page 48 and 49: 46 CETO Wave Energy project The Dep
Page 50 and 51: 48 Gnangara sustainability strategy
Page 52 and 53: 50 Indigenous Pastoral Enterprise D
Page 54 and 55: 52 Building a Better Planning Syste
Page 56 and 57: 54 Stirling City Centre In November
Page 58 and 59: 56 Murdoch activity centre The Depa
Page 60 and 61: 58 Significant Issues and Trends Gl
Page 62 and 63: 60 Disclosures and Legal Compliance
Page 82 and 83: 80 Financial Statements Financial S
Page 84 and 85: 82 Financial Statements Certificati
Page 86 and 87: 84 Balance Sheet As at 30 June 2009
Page 88 and 89: 86 Cash Flow Statement For the year
Page 90 and 91: 88 Schedule of Assets and Liabiliti
Page 92 and 93: 90 Notes to the financial statement
Page 94 and 95: 92 Net appropriation determination
Page 96 and 97: 94 (i) Intangible assets Capitalisa
Page 98 and 99: 96 (r) Receivables Receivables are
Page 100 and 101: 98 (w) Resources received free of c
Page 102 and 103: 100 5 Employee benefits expense 200
Page 104 and 105: 102 11 Other expenses 2009 2008 $ 0
Page 106 and 107: 104 16 Income from State Government
Page 108 and 109: 106 20 Receivables 2009 2008 $ 000
Page 110 and 111: 108 Reconciliations of the carrying
Page 112 and 113: 110 25 Intangible assets 2009 2008
Page 114 and 115: 112 29 Provisions (continued) 2009
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114 32 Notes to the Cash Flow State
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116 34 Commitments (continued) (c)
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118 37 Explanatory statement Signif
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128 (vii) Authorisations to expend
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130 38 Financial instruments (conti
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132 38 Financial instruments (conti
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134 2009 2008 $ 000 $ 000 42 Specia
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136 42 Special purpose accounts (co
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140 45 Administered expenses and in
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142 46 Administered assets and liab
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144 Key Performance Indicators Key
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146 Key Performance Indicators Depa
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158 Key Performance Indicators DPI
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178 Key Performance Indicators Area
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180 Office Locations Metropolitan o
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182 Licensing and Vehicle Examinati
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Annual Report 2008-2009 - Department of Transport

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