Database design, and information storage and retrieval

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ICT for Library and Information Professionals: A Training Package for Developing Countries Student’s Guide Slide 4 Components of a WinISIS database v To create a database using WinISIS the following components have to be defined: ‣ Field Definition Table (FDT) ‣ Data entry worksheet(s) (FMT) ‣ Display format(s) (PFT) ‣ Field Selection Table(s) (FST) UNESCO ICTLIP Module 4. Lesson 2 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 5 How to create a library database vWhen you open the WinISIS program you will get this window. UNESCO ICTLIP Module 4. Lesson 2 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 6 Creating a new database v Then either click on DATABASE on the menu bar and then on NEW or v Click on UNESCO ICTLIP Module 4. Lesson 2 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Module 4:Database Design, and Information Storage and Retrieval: Lesson 2 Page 13 of 59
ICT for Library and Information Professionals: A Training Package for Developing Countries Student’s Guide Slide 7 Creating a new database v Then you will get this dialog box v Type the name you wish to give your database and click OK UNESCO ICTLIP Module 4. Lesson 2 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 8 How to define the FDT v Then you will get the field definition table where you can define your fields UNESCO ICTLIP Module 4. Lesson 2 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 9 How to define the FDT? v The FDT consists of six parameters for you to define the structure of the records in your database TAG: a unique numeric value NAME: The name label by which the user identifies the field REP: to define whether the field is repeatable or not UNESCO ICTLIP Module 4. Lesson 2 TYPE: 3 different types (Alphanumeric, Alphabetic, Numeric) can be selected by clicking on the arrow here PATTERN/SUBFIELDS: to define sub fields or pattern ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Module 4:Database Design, and Information Storage and Retrieval: Lesson 2 Page 14 of 59
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