Database design, and information storage and retrieval

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ICT for Library and Information Professionals: A Training Package for Developing Countries Student’s Guide Slide 19 Linking files in other programs v mpl,link(('CLICK TO OPEN FILE'),'OPENFILE c:\\winisis\bg\\unesco.jpg') v mpl,link(('CLICK TO OPEN FILE'),'OPENFILE http://www.unesco.org) v mpl,link(('CLICK TO OPEN FILE'),'OPENFILE mail to:susan@unesco.org') UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 20 Sorting information v WinISIS print settings allow you to sort information, v The last page of the print dialog box contains the sort parameters UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 21 Sorting information v Sort parameters include the following: • N(umber) of headings: means the number of levels of headings • Stopword file: used when sort keys are generated from a field which is indexed using indexing technique ‘4’. This avoids words like ‘THE’, ‘OR’, ‘AND’ • Heading format: you cn provide your own format or leave it blank, so that the default will be used UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Module 4:Database Design, and Information Storage and Retrieval: Lesson 4 Page 37 of 59
ICT for Library and Information Professionals: A Training Package for Developing Countries Student’s Guide Slide 22 ___________________________________ Sorting information v Sort parameters : • Sort key parameters: up to four sort keys may be specified. If more than one record has the same sort key (Author) then a second sort key can be used to sort them. If a record does not have the primary sort key it will not appear in the sorted list. UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 23 ___________________________________ Sorting information v Sort key parameters : for each sort key three sets of information have to be provided • Key length: This defines how many characters are to be taken from the specified field. • Heading processing indicator: You can select 0,1,2,or 3. Your choice should depend on what you intend to produce. For example, a catalog card would be 1, and an accession list would be 0 UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 24 ___________________________________ Sorting information vA Field selection table: This is similar to the FST lines in the database definition services. Here data are selected to act as sort keys. Eg. 1 0 (v10/) This selects sort key 1 , using the whole field from field 10 (repeatable field) UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Module 4:Database Design, and Information Storage and Retrieval: Lesson 4 Page 38 of 59
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Database design, and information storage and retrieval

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