Database design, and information storage and retrieval

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ICT for Library and Information Professionals: A Training Package for Developing Countries Learning outcomes of Lesson 2: By the end of the lesson you will be able to: – Identify the four components of a WinISIS database – Define the FDT of your database – Create FMT, FST and PFT – Edit and modify FDT, FMT, FST and PFT? – Create additional FMTs & PFTs – Create and modify a library database Lesson 3. Information storage and retrieval using WinISIS Scope of Lesson 3: Lesson 3 will explain: – How to enter data to create records in a WinISIS database – How to edit a record or range of records – How to retrieve information using different query formulations – How to produce different types of output: printed or onscreen Learning outcomes of Lesson 3: By the end of the lesson you will be able to: – Enter data in a WinISIS database – Edit data in a WinISIS database – Retrieve information by searching a database using different query formulations – Save to a file or print search results/ any part of your database Lesson 4. Advanced features of WinISIS Scope of Lesson 4: Lesson 4 will explain: – How to use options in data entry work-sheet and data validation – How to use global functions and advanced utilities – How to modify system parameters and to create password files – How to LINK files in other programs – How to sort the records in your database Learning outcomes of Lesson 4: By the end of the lesson you will be able to: – Use options during data entry – Validate data in a field/record – Use global editing functions and advanced utilities – Change system parameters according to your needs and create password files – Link files in other programs – Sort your database Module 4: Database Design, and Information Storage and Retrieval: Introduction Page 3 of 132
ICT for Library and Information Professionals: A Training Package for Developing Countries Lesson 5. Data exchange using conversion programs and back-ups Scope of Lesson 5: – How to back up your databases – What are the available conversion programs – How to use these conversion programs to convert databases from other software Learning outcomes of Lesson 5: By the end of the lesson you will: – Be able to back up your databases – Know about available conversion programs – Be able to use these programs to convert data from other software 3. General guidelines – Speak slowly and clearly to ensure that students can follow you – this is especially important if some or all the students do not have as their first language the language in which you are instructing. – The Modules have been carefully planned, with exercises and discussions as well as lectures. Try to follow the schedule as set out in the Module. – Try to keep within the daily timetable recommended for the Module – if you get behind in one lesson it may be difficult to make up time in a later lesson. Avoid extending the class beyond the time period allotted. – Be prepared to use back-up materials if for any reason the computer will not function during a lesson. – Try to answer all questions from students positively – never make students feel stupid for having asked a question, or they may never ask another question again. But if you do not know the answer to a question, it is better to admit it than to try and bluff. – Make sure that all equipment needed for a lesson is working properly before the lesson begins – things can often go wrong! – Be ready to stay behind for a few minutes after each lesson to answer questions that students may have but that they did not wish to ask in class. – The evaluation of the Module by the students is meant to help you improve your teaching and should be seen in this light rather than as a criticism of yourself. Make use of it to do an even better job next time 4. Learning Environment The minimum hardware/software requirements for the Module are for every two students one Pentium 1 processor with 16MB RAM, a 1GB hard disk and a diskette drive, plus the WinISIS software. At least one printer should be available. It is recommended that the teacher use a multimedia projector (MMP) for demonstrations. In the absence of an MMP, an overhead projector may be used but in this case the teacher should prepare transparencies of the PowerPoint slides included in this Module. Module 4: Database Design, and Information Storage and Retrieval: Introduction Page 4 of 132
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Database design, and information storage and retrieval

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