Database design, and information storage and retrieval

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ICT for Library and Information Professionals: A Training Package for Developing Countries Student’s Guide Slide 1 Database Design, and Information Storage and Retrieval Lesson 4. Advanced features of WinISIS UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 2 Scope Lesson 4 will explain: v How to use options in data entry work-sheet and data validation v How to use global functions and advanced utilities v How to modify system parameters and to create password files v How to LINK files in other programs v How to sort the records in your database UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 3 Learning outcomes By the end of the lesson you will be able to: v Use options during data entry v Validate data in a field/record v Use global editing functions and advanced utilities v Change system parameters according to your needs and create password files v Link files in other programs v Sort your database UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Module 4:Database Design, and Information Storage and Retrieval: Lesson 4 Page 31 of 59
ICT for Library and Information Professionals: A Training Package for Developing Countries Student’s Guide Slide 4 Using options in data entry worksheet v When you click on the OPTIONS button in the data entry worksheet a menu appears UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 5 Using options in data entry worksheet v Open dictionary will open the dictionary and any term in the dictionary can be inserted into a field by double clicking on it v Create a copy allows you to create a copy of any existing record as a new record v Delete & Undelete records can be used to delete records temporarily and then to undelete UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 6 Using options in data entry worksheet vCreate default values helps to enter default values while entering data: This method can be used when entering a set of books having a field with a common value. This default value will be effective only for the current session of data entry. It will be automatically removed when the data entry session is closed. UNESCO ICTLIP Module 4. Lesson 4 ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Module 4:Database Design, and Information Storage and Retrieval: Lesson 4 Page 32 of 59
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Database design, and information storage and retrieval

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