MCO P1100.73B.pdf - Marine Corps

2. Every PLC who has been approved by HQMC will appear on the audit
unless a Nontraining Drop Code (NT-Drop) has been entered on ARMS
Screen 2 or has a NT-Drop entry of M01 or M02. These candidates are
PLC’s who have either been dropped at senior training or recommended
for disenrollment but must repay financial assistance. They will not
be removed from the program until reimbursement is received or until
their account has been forwarded for collection. Until this time, they
will remain in the program under the cognizance of their OSO’s . Every
effort will be made to audit these candidate’s records, especially
those who have not been dropped and whose return to Senior Course is
expected. The other situation that will cause a PLC to drop from
the audit is if a commissioning date has been entered by HQMC on ARMS
Screen 3.
3. Two copies of the audit will be provided to each district. One is
provided for use by the District Headquarters. The second copy will be
provided to each RS for verification. The RS copy, once validated,
will be returned to HQMC via the district for update of the ARMS data
base.
4. The OSO will audit a copy using the residual record of the candidate,
as well as actual contact with the candidate concerning current
status. Changes required on the audit will be completed by the RS as
follows. A single line will be drawn through all incorrect information
and the correct information will be printed directly above it. For
each entry that can be corrected by the RS, no additional information
is required. Changes can be made directly from the audit. Those items
which require changes by HQMC are the SSN, Approved Program Component
Code, College Code, and the Graduation/Projected Commissioning Date.
The correct information for these fields will be printed directly above
this lined out entry on the audit and highlighted in yellow.
Additionally, the proper documentation to effect these changes will be
forwarded with the audit. The required documentation is as follows:
ITEM DOCUMENTATION
SSN Copy of Social Security Card.
Source Entry Change of Program letter, appropriate
service agreement, and physical, or a
copy of CMC ltr authorizing change of
component.
Change of College Letter from OSO accompanied by a
transcript from the losing college and
ACF from the new college.
Change of Graduation and Letter from OSO supported by appropriate
Projected Commissioning Date college official stating reason for
change, ACF, and transcript.
Only if the proper documentation is forwarded will these entries be
changed. If a candidate has been disenrolled, a copy of the CMC letter
must be forwarded as documentation. If a candidate has been commissioned,
a copy of the OSO’s cover letter returning the commissioning
documents should be forwarded as substation.
5. Once the OSO has completed the audit, the audit along with any
required documentation, will be forwarded to the district. The
district will consolidate the audit from the respective OSO’s and
ensure that all the changes authorized at the RS level have been made.
The district will also ensure that the Last Date Audited entry on ARMS
Screen 1 is updated. On the cover letter forwarding the audit and
documentation to CMC (MRRO-2), an entry will be made certifying that
the audit is correct and that all district level changes have been made
in ARMS. The audit must be completed to reach this CMC (MRRO-2) not
later than 31 October or 31 March, as required.
6. After all audits have been received, a roster will be generated by
HQMC to list those candidates whose records indicate that they have not
been audited. These will be provided to the district to initiate
corrective action.
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