OTIS Evaluation Guide (PDF) - California Department of Public Health

• Percent Deliverables
The program deliverable percentage reflects a combination of staff and budget resources needed to
complete the deliverable. In general, a program deliverable is a tangible product or service developed
or conducted as part of the scope of work. A program deliverable percentage is assigned to activities
to produce tangible product or service in the Intervention Activity Plan, the Evaluation Activity Plan, and
the Final Evaluation Report. A deliverable is inclusive of all the coordination, planning and collaboration
activities that lead to accomplishment of a tangible product or service.
When you complete all the questions for each process data collection form, OTIS will bring up a summary
screen for you to review the information you entered. If you plan to use one or more additional process data
collection methods, scroll down and complete the sections in the process data collection summary screen
(focus group, key informant, policy record, etc.) that ask you to identify the following:
• Tracking measures
Tracking measures represent the activities that you have conducted. They include a wide variety of items
such as summaries of focus groups, copies of surveys developed, or protocols developed for data collection
trainings. Tracking measures are items that verify the completion of activities and deliverables. In
general it is recommended that you identify no more than two tracking measures per activity. For each
tracking measure that you identify, you will designate the item as something that will be submitted with
the progress report or “Kept on File” in your office for review by CDHS/TCS if there is a site visit or if an
audit is done of the project.
• Who is responsible for the process data collection activity
Responsible parties are staff members who are assigned to work on and complete various tasks for your
data collection activities.
• Then use the link at the top of the summary screen to return to the “Scope of Work Objective View” page.
• Click on “Add Collection of Process Data” and begin your entries for the additional process data
collection methods. Repeat as necessary.
Note: The final steps outlined above are the same for each of the different types of process data collection
methods described in Items 2-10 below.
1. Focus Group
Below are the questions that OTIS would like to know regarding conduction of your focus groups. To begin,
click the “Focus Group” link as shown in Figure 27, and OTIS will lead you to the questions shown in Figure 28.
What is the discussion topic(s) or purpose for this focus group?
Defining a good discussion topic is the most important step towards a meaningful focus group discussion. You
will not only ask “why do we need this focus group?”, but also fine-tune the topic in order to help participants
of the group better understand the issue being discussed.
OTIS Evaluation Guide • March 2007
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