Staff Regulations and Rules - International Seabed Authority

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Staff Rule, 103.8 that a staff member has accumulated more than forty hours of compensatory time off which could not be authorized because of the exigencies of the service. The remaining entitlement to forty hours of compensatory time off will be counted as part of the staff member’s accumulated entitlement at the time of the next review. (vi) Compensation shall take the form of an additional payment for overtime in excess of a total of eight hours of work of any day of the scheduled work week, or when it takes place on the sixth or seventh day of the scheduled work week. (vii) Compensation for overtime shall take the form of an additional payment when it takes place on an official holiday, provided that the Secretary-General may require all staff members to work on a holiday that falls during a period of exigency. In that event, the Secretary-General shall set another working day to be observed as the holiday, and the holiday failing during the period of exigency shall be treated as a normal working day. (viii) a. The additional payment referred to in subparagraph (vi) above shall be made at the rate of one and one half times the aggregate of the staff member’s base salary or wage and language allowance, if any, except that if the overtime takes place on a Sunday or on the seventh day of the scheduled work week, the rate of the additional payment shall be twice the aggregate. In the latter case, overtime which takes place on a Sunday will be subject to compensation at the straight or one and a half time rate, as appropriate. b. The additional payment referred to in subparagraph (vii) above shall be made at the rate of twice the aggregate of the staff member’s base salary or wage and language allowance, if any. (ix) Subject to the exigencies of service, compensatory time off may be granted, as appropriate, at a time and a half rate or at twice the normal rate in lieu of compensation by additional payment at the time and a half rate or at twice the normal rate under subparagraphs (vi) and (vii) above if the staff member so requests. (x) Compensation for overtime shall be reckoned to the nearest half hour; casual overtime of less than one half hour on any day during the scheduled work week shall be disregarded. A staff member who is required to work on the sixth or seventh day of the week or on an official holiday shall receive no less than four hours of overtime compensation. (xi) In the interests of the health of the staff and the efficiency of the service, supervisors shall not require a staff member to work more than forty hours of overtime during any one month, except where unusual exigencies of the service so require. (b) Should the exigencies of the service permit, and subject to the prior approval of the Secretary-General, occasional compensatory time off may be 35
3 Staff Rules, 103.8-103.11 granted to staff members in the Professional category who have been required to work substantial or recurrent periods of overtime. Rule 103.9 Salary advances (a) Salary advances may be made to staff members under the following circumstances and conditions: (i) Upon departure for extended official travel or for approved leave involving absence from duty for seventeen or more calendar days, including the end-month pay day, in the amount that would fall due for payment during the anticipated pay period(s) occurring during the period of absence; (ii) In cases where staff members have not received their regular pay cheque through no fault of their own, in the amount due; (iii) Upon separation from service, where final settlement of pay accounts cannot be made at the time of departure, subject to the advance not exceeding 80 per cent of the estimated final net payments due; (iv) In cases where new staff members arrive without sufficient funds, in such amount as the Secretary-General may deem appropriate; (b) The Secretary-General may, in exceptional and compelling circumstances, and if the request of the staff member is supported by a detailed justification in writing, authorize an advance for any reason other than those enumerated above. (c) Salary advances other than those referred to in subparagraphs (a) (i), (ii) and (iii) above shall be liquidated at a constant rate as determined at the time the advance is authorized, in consecutive pay periods, commencing not later than the period following that in which the advance is made. Rule 103.10 Retroactivity of payments A staff member who has not been receiving an allowance, grant or other payment to which he or she is entitled shall not receive retroactively such allowance, grant or payment unless the staff member has made written claim: (i) In the case of the cancellation or modification of the staff rule governing eligibility, within three months following the date of such cancellation or modification; (ii) In every other case, within one year following the date on which the staff member would have been entitled to the initial payment. Rule 103.11 Pensionable remuneration (a) The pensionable remuneration of a staff member shall, except as provided in paragraph (b) below, be in accordance with articles 1(q) and 54 of the Regulations of the United Nations Joint Staff Pension Fund.
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104 Thematic Relationship sEpARATIO
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