A G E N D A COUNTY BOARD, COUNTY OF ... - Kane County, IL

9. Departmental Purchasing Policies
Page 15 of 203, Res. #12-253
a) It shall be the intent of the County to appoint a purchasing agent to approve all
purchase orders. Only a Board-approved person shall have the authority to enter
into a contract or commit the resources of the County, in accordance with
Procurement Ordinance 09-335. No one person shall have the authority to enter
into a contract or commit the resources of the County in an amount that exceeds
$30,000.
b) It shall be the intent of the County to pre-encumber all requisitions for materials,
supplies, equipment, services, and construction-related and professional services at
the time of submission to the Purchasing department to ensure that the requesting
department has budget authority for the purchase.
C) It shall be the intent of the County to allow each department head to exceed
appropriation in individual line items but not to exceed the total department
appropriation in the following of expenditures: Personnel, the total of Contractual and
Commodities, and Capital
d) It shall be the intent of the County to require all department heads to obtain approval
from the Information Technologies department for all computer-related purchases,
including printers. All computer-related purchases in the General Fund that were not
budgeted for, including new computers and printers that are not replacements of
existing equipment, shall be approved by the Information Technologies department
and then brought to the Finance/Budget Committee for final approval.
10. Liability and Risk Management Policies
a) It shall be the intent of the County to fund all pension cost on current funding basis
each year. The employee pension cost will be appropriated annually through the
IMRF (Illinois Municipal Retirement Fund) Fund and all funds collected for pension
payments will be segregated as received to this special revenue fund.
b) It shall be the intent of the County to be self-insured for all general liability, worker's
compensation, and medical liability. The County shall also carry an umbrella policy
to protect itself against major claims and will approve the coverage annually. The
Finance department will establish a separate fund to accumulate resources to pay
claims as they arise and to accumulate reserve funds to allow the fund to be selfsufficient.
11. Travel Policy
(a) Authorization; Schedule: Reimbursement for expenses of county board members,
elected officials and county employees traveling on county business shall be
authorized and paid in accordance with the followingunless otherwise provided for
b y State Statute: