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132 EASY COMMUNICATION IN THE CLOUDS PANORAMA BY FRANÇOIS ROOSEGAARDE BISSCHOP AND EUGENE VOORNEMAN François Roosegaarde Bisschop is ICT coordinator and timetabler in the secondary cycle of the European School, Karlsruhe. Eugene Voorneman is ICT coordinator in the primary cycle of the European School, Karlsruhe. This article deals with the facilitating of communication in schools via cloud computing. It focuses on the improvement of general communication as well as on the successful integration, in the European School in Karlsruhe, of the WebUntis system for the registering of absences. Cet article aborde la communication facilitée par l'informatique en nuage. Il se concentre sur l'amélioration de la communication générale ainsi que sur l'intégration réussie, à l'Ecole européenne de Karlsruhe, du système WebUntis pour l'enregistrement des absences. Dieser Artikel beschäftigt sich mit der Vereinfachung der Kommunikation in der Schule mittels "cloud computing". Er berichtet aber auch über die Verbesserung der allgemeinen Kommunikation und die erfolgreiche Einführung eines Absenzensystems an den WebUnits der EE in Karlsruhe.
Amidst all this overwhelming noise, organisational communication is often perceived as interruptive, instead of being appreciated. Every educational counsellor or director can tell you tales of how hard it is to reach teachers and students. Every teacher knows how much effort it takes to find and talk to colleagues or parents. Would it be possible to make this communication easier, more effective and more accurate? And if so, how? Our answer to the first question is definitely: “Yes, it is possible”. In our contributions we share our solutions and plans to improve our organisational communication within the school. The first will be about the absence registration and the second contribution will deal with organisational communication in general. Our idea is to work from top to bottom at the moment. We will start some projects in the secondary school and will integrate this, if successful, into the primary school as well. EASY COMMUNICATION IN THE CLOUDS (1) WebUntis A normal hectic school day in September. The phone rings (again) in my timetabler room. It is the deputy head: “Francois, I need all the absences of this student during the last school year” and he names the student. “And I need it now”, he adds. I open my browser, log in into WebUntis and I select to a date some where in the last school year. Clicking on the button “Absences” the screen fills itself with a lot of names. I search for the name of the student and click on the button “Report”. In a new window a PDF opens with all absences of this student with dates and information about excuses (or rather the lack of excuses). I don’t go to the deputy’s office, but simply select his printer and push the button. Done. That is what WebUntis is all about: simple, available, in the cloud, in your own language. Where does this name WebUntis came from in the first place? WebUntis is the internet version of a program called Untis. Every timetabler will know the name Untis, because it is one of the most common programs, used to create timetables. And therefore all information of which particular student should be in what class at a certain moment in time is stored in Untis. By moving it to the internet, this information is made accessible to staff. Teachers can check if this particular student is then actually present. So there you have it: an online absence registration system. But how does it work? Administration Web Units Figure 1 Basic info exchange Teachers Erziehungsberater Early in the morning parents start to call school to say their child is ill. The staff member in charge picks up the phone and enters this information into WebUntis. So by the time teachers go to their classes and login to their computer, these absences are already available. PANORAMA 133
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1/2010 N° 234 ALICANTE BERGEN N.H.
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