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Chapter 5 Properties and Characteristics of Data 147
Assigning Properties to Columns
Figure 5.20 Range Check Window
5 Data Properties
3 Type the lowest value you want the column to accept into the box beside a.
4 Type the highest value you want the column to accept into the box beside b.
5 Select which formula to use to set up the range. Remember that x is the value entered into the
column, a is the beginning of the range, and b is the end of the range. For a single-sided range
check, leave either a or b empty.
6 Click OK. A checkmark ( ) now appears next to the column name in the data table’s column
panel, indicating that the column contains a range check. Click the icon to make changes to the
range check.
Turning List/Range Checking Off
To turn off list or range checking
1 Right-click the column name.
2 Select Validation > No Checking.
Using Value Labels
Value labels enable you to display a label instead of a value in each instance that the value appears.
When you assign value labels, the labels appear in the data table instead of the original values, but the
original values are not lost. They can be displayed by double-clicking the label.
Also note the following points:
• When your data table contains value labels, using the Search commands will search for actual
values, but will not search for labels.
• When your data table contains value labels, the row editor will display the label, and when the cell is
highlighted for editing, it will show the actual value.
• If you copy and paste a cell with a value label, the actual value is pasted.
• Missing values can be labeled using Value Labels.
To set up value labels
1 In the data table, locate the column to which you want to apply the value label and double-click the