2008 Budget Book - Kitsap County Government

101
General Government
Administrative Services
Purpose:
Budget, Administration, Volunteer Services, Project Management: Provides central services and
support to all other County departments. We help all departments deliver services. Following are the
main services provided:
• Manage the budget process and monitor budget status during the year.
• Manage the County's short and long term debt programs.
• Manage the Capital Projects for the County
• Coordinate recruitment, screening, placement and recognition of volunteers.
• General administrative support and assistance for all County departments.
• Staff and administer the County Mail Center and Information Desk.
Purchasing
Purchasing acquires equipment, services & supplies for the County in accordance with applicable
regulations with the goal of obtaining the best price, product and quality service for our users.
Purchasing goals and responsibilities:
• Implementing best practices to obtain the best value with high moral integrity.
• Keep abreast of current developments in the field of purchasing, including prices, market
conditions, and new products.
• Promote free and open competition for all vendors.
Records Management
The Records Management program exists to coordinate the systematic, cost-efficient creation,
maintenance and accessibility of official county government records while applying applicable laws,
regulations, retentions and County policies. The program ensures that records and information will
be available as needed by government officials and member of the public. It also ensures that
unnecessary, redundant records are not created, that records of continuing value are preserved for
historical and other research, and that other records are promptly disposed of in accordance with the
State approved record retention schedules and legal procedures after they are not longer needed.
• Promote full access to public records, so as to assure continuing public confidence in the
County governmental processes.
• Maintain accountability and preserve important historical records while improving business
practices by implementing electronic access to records.
• Survey and schedule County records, distribute approved records retention and disposition
schedules, making site visits and presentations when requested.
Block Grant (CDBG): Administer Community Development Block Grant and HOME Investment
Partnership Program funds received from the Department of Housing and Urban Development.
2007 Accomplishments:
• Kitsap County received $1,184,840 in Community Development Block Grant funds and
$1,001,744 in HOME consortium funds, leveraging over $16 million in other federal, state and
local funds.
• Managed 75 contracts.
• Completed the 2002 – 2006 Community Development Block Grant Program 5-year report.
• Updated Purchasing Ordinance amending current purchase order limits with a cost savings of
approximately $70,000
• Begin contract entry into our financial management system.
• Provided information reports to our financial management users
• Charge card program and policy approved and implemented.
• Conducted vendor workshop as an outreach to our local vendors.
• Updated Department of Administrative Services, Records Management Manual
• Public disclosure guidelines implemented for all employees.
• Resolution establishing public disclosure copying rates.
• Grant training class.
• Processed 268 volunteer applications and 98 advisory board applications
• Interviewed and screened 76 potential volunteers