2008 Budget Book - Kitsap County Government

Administrative Services
Purchasing & Records Management:
We will contribute to Effective and Efficient County Services by:
• Implementation of a countywide database for Public Disclosure.
• Continue to develop and maintain automated business processes that take advantage of
existing systems and technology.
• Implement in FMS electronic approval routing.
• Develop a procedures manual for FMS to include all modules.
• Actively seek state, federal & local grants.
• Cross train staff in purchasing, records management and public disclosure.
• Create Purchasing reports to aid our users.
• Maintain clear and open lines of communication with departments/offices and the public.
• Continue to expand outreach to citizens and employees
Volunteer Services:
• Contribute to Effective and Efficient County Services by facilitating staff/volunteer
partnerships and updating volunteer policies to support staff who work with volunteers
• Promote Inclusive Government by recruiting a broad base of citizen volunteers to serve on
County Advisory Boards; supporting advisory group staff by creating on-line training
resources; and collaborating with community group leaders to develop guidelines for
community advisory groups
• Contribute to Safe and Healthy Communities by partnering with Kitsap United Way to
sustain a “Virtual” Volunteer Center in Kitsap County
Performance Measures:
Budget:
Replace printed
budgets with CD saving
over $30 per copy
Measure
Reduction in number
of documents in
printed form
2006
Actual
85%
Document
Reduction
2007
Actual
90%
Document
Reduction
2008
Forecast
90%
Document
Reduction
Volunteer Services:
Facilitated
staff/volunteer
partnerships.
Recruited and
facilitated placement of
volunteers to serve on
County Advisory
Boards
Measure
Volunteers who
provided services
2005-2006
2005 2006
2007 2008 forecast
120* 102* 124* 120
Hours Volunteers
54,990* 30,042* 30,000
Contributed
Value of Services
Contributed
$992,019* $563,888* $570,000
Program Cost $95,309 $41,330 $42,993
Number of Advisory
174 75 85
Board appointments
facilitated
Program Cost $63,539 $41,330 $42,993
* Statistics for volunteers recruited, screened and placed. Does not reflect volunteers I referred to
Departments with a Volunteer Coordinator or episodic volunteers.
Administration:
Contracts processed 59 32 40
Number processed in 30 days or less 34 26 35
Percent of total processed in 30 days or less 58% 81% 87%
Mail Center
Number of pieces processed, outgoing 519,009 526,870 530,000
Cost of processed mail $265,539 $281,191 $280,000
103