2008 Budget Book - Kitsap County Government

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Law & Justice – Courts Clerk Purpose: It is our mission to serve the courts and the citizens of Kitsap County in a manner best suited to provide quality, efficient and effective service. We believe the public has a right to employees who embody the highest standards of excellence, integrity and fairness. The County Clerk is an elected official, whose position is authorized by the State Constitution. The office functions as the record keeper and financial officer for the Superior Court. It is also the responsibility of the Clerk to provide jurors for all courts in Kitsap County. The duties of the Clerk are: (from RCW 2.32.050) • To keep the seal of the court and affix it in all cases where he is required by law. • To record the proceedings of the court. • To keep the records, files and other books and papers appertaining to the court. • To file all papers delivered to him for that purpose in any action or proceeding in the court as directed by court rule or statute. • To attend the court of which he is CLERK, to administer oaths, and receive the verdict of a jury in any action or proceeding therein, in the presence and under the direction of the court. • To keep the journal of the proceedings of the court, and, under the direction of the court, to enter its orders, judgments and decrees. • To authenticate by certificate or transcript, as may be required, the records, files or proceedings of the court, or any other paper appertaining thereto and filed with him. • To exercise the powers and perform the duties conferred and imposed upon him elsewhere by statute. • In the performance of his duties to conform to the direction of the court. • To publish notice of the procedures for inspection of the public records of the court. 2007 Accomplishments: • Completed the expansion and remodel of the Clerk’s Office and jury holding area to better serve the courts, citizens and staff • Created extensive file storage in the expanded Clerk’s Office to bring staff and most files out of the basement file room • Staffed a satellite passport office in the Kitsap Mall, which served the citizens and brought revenue to the county • Sent staff to the Kingston Community Fair to process passports • Staffed a satellite passport office at Towne Square in Port Orchard to process passports • Continued to image old files as funding was available to improve citizen access to court information and reduce storage needs • Obtained a grant to convert a portion of microfilmed court records to image to improve citizen access to court information • Obtained a grant to aid Kitsap SAIVS in setting up a local office to better serve victims of domestic violence and sexual assault • Began work on a “Pay or Appear” calendar to collect Legal Financial Obligations from convicted felons • Used funds obtained from the State Office of Public Defense (OPD) to provide legal research for public defenders, Internet access and other things to improve the public defense system in Kitsap County (funds limited to this use) • Worked with a consultant to assess the county’s Public Defense System and determine needs and best use of funds from OPD • Began sending Courthouse Facilitators to sit in on Pro Se dissolution calendars to assist the court • Began accepting walk-in facilitator appointments to increase access to the court system • Continued work on e-filing • Expanded information and forms available on the web • Explored use of fillable forms on the web 51
Clerk • Presented a budget for 2008 to continue quality Clerk’s Office services with two less staff members and a cut in funds for supplies and services 2008 Goals & Objectives: • We will contribute to Inclusive Government by providing enhanced information and services via the web • We will contribute to Inclusive Government and to Efficient & Effective County Services by continuing to offer a satellite office at appropriate times in the Kitsap Mall and at the County Fair to process passports • We will contribute to Efficient & Effective County Services by continuing to increase our collection of criminal legal financial obligations • We will contribute to Inclusive Government and to Efficient & Effective County Services by providing imaged and/or microfilm access to all court documents as soon as practicable • We will contribute to a Thriving Local Economy by increasing our revenue by such means as offering passport photos to go with our passport processing • We will contribute to Efficient & Effective County Services by continuing excellent service while eliminating two staff positions • We will contribute to Efficient & Effective County Services by using state funds to improve the provision of attorney services to indigent defendants Performance Measures: Objective Measure 2006 Actual 2007 Actual 2008 Forecast Pilot a satellite office in the Kitsap Mall to process passports Increase collection of legal financial obligations Number of passports processed Number of payments made Amount of money collected 3486 7038 6500 18,739 21,469 22,000 $1,320,473 $1,322,873 $1,324,000 52
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2008 Budget Book Kitsap County Wash
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KITSAP COUNTY 2008 BUDGET Adopted b
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The Government Finance Officers Ass
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T A B L E O F C O N T E N T S Page
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KITSAP COUNTY OFFICIALS ELECTED OFF
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County Mission Kitsap County govern
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General Information and Economic In
Page 20 and 21: General Information and Economic In
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Page 36 and 37: Fund Types in the Kitsap County Bud
Page 38 and 39: Law and Justice Program ($70,873,98
Page 40 and 41: Sources of Revenues for All Funds M
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Page 44: 2008 Annual Budget Calendar Revised
Page 53 and 54: Program Budgets $254,819,751 Public
Page 55 and 56: Law and Justice Program $20,000,000
Page 57 and 58: 38 Law & Justice Sheriff Purpose: T
Page 59 and 60: Performance Measures: Enhance commu
Page 61 and 62: Sheriff Agency Structure: 42
Page 63 and 64: Superior Court • We will promote
Page 65 and 66: Superior Court Staffing Level: Full
Page 67 and 68: District Court 2008 Goals & Objecti
Page 69: District Court Agency Structure: Di
Page 73 and 74: Clerk Agency Structure: Kitsap Coun
Page 75 and 76: Jail Performance Measures: Measure
Page 77 and 78: Jail Agency Structure: Superintende
Page 79 and 80: Performance Measures: Meet or excee
Page 81 and 82: Expenditures: Central Communication
Page 83 and 84: Prosecuting Attorney 2007 Accomplis
Page 85 and 86: Expenditures: 2005 Actual Departmen
Page 87 and 88: 68 Law & Justice Juvenile Purpose:
Page 89 and 90: COURT SERVICES Measure 2006 Actual
Page 91 and 92: 2008 Expenditures by Division: Admi
Page 93 and 94: Revenues: Law & Justice Jail & Juve
Page 95 and 96: Law & Justice - Other Funds Staffin
Page 97 and 98: Coroner 2008 Expenditures by Divisi
Page 99 and 100: General Government Program $7,000,0
Page 101 and 102: General Government General Administ
Page 103 and 104: General Government Auditor Purpose:
Page 105 and 106: 85 Auditor 2008 Goals and Objective
Page 107 and 108: 2008 Expenditures by Division: Admi
Page 109 and 110: General Government Assessor Purpose
Page 113 and 114: Performance Measures: Measure Facil
Page 115 and 116: 95 General Government Board of Coun
Page 117 and 118: Board of Commissioners & County Adm
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101 General Government Administrati
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Administrative Services Purchasing
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Administrative Services Expenditure
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General Government - Other Funds Fu
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Treasurer • Manage number of days
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$10,000,000 Community Services Prog
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112 Community Service Special Reven
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Community Development To promote a
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Community Development Expenditures:
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Revenues: Community Service Parks C
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Parks & Recreation Identify and sec
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Revenues: 2005 Actual Operating Bud
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Revenues: Community Service Communi
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Community Service - Other Funds Add
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Emergency Management Performance Me
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Emergency Management Agency Structu
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Cooperative Extension • Ten adult
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Cooperative Extension Staffing Leve
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Health and Human Services Program $
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Health & Human Services Purpose: Th
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Health & Human Services • Expansi
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Revenues: 2005 Actual Health & Huma
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Revenues: Health & Human Services D
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Revenues: Health & Human Services S
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Health & Human Services General Fun
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Health & Human Services - Other Fun
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Public Works Program $25,000,000 Pu
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Public Works Roads Purpose: The Pub
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Revenues: County Roads Budget 2005
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154 Roads
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Solid Waste We will contribute to I
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Solid Waste Staffing Level: Full Ti
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Revenues: 2005 Actual Operating Bud
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Public Works Wastewater Purpose: Th
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Wastewater 2008 Expenditures by Div
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Public Works Surface & Stormwater M
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Expenditures: 2005 Actual 2006 Actu
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Public Works Surface & Stormwater C
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Other Funds $48,184,125 Internal Se
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Other Funds Real Estate Excise Tax
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Internal Service Funds $20,354,529
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Internal Service Funds Equipment Re
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Equipment Rental & Revolving Staffi
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Information Services • Server Roo
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Information Services 2008 Expenditu
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Risk Management EFFICIENCY 2006 Act
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Capital Project Funds $6,007,665 20
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Capital Project Funds Capital Progr
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Debt Service Funds $13,858,873 Reve
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Debt Service Funds The County uses
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Debt Service The following chart sh
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DEBT SERVICE REQUIREMENTS FOR LTGO
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Appendices
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Appendix A Policies Budget Policy T
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Appendix A Policies Investment Poli
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Appendix A Policies Collateral is t
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Appendix A Policies Debt Policy Res
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Appendix A Policies The County will
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Appendix A Policies The County Audi
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Appendix B Glossary G L O S S A R Y
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Appendix B Glossary ENDING FUND BAL
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Appendix B Glossary RESERVE - An ac
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Appendix C Tax Levies 2007 KITSAP C
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Appendix C Tax Levies T.E.D. = Timb
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Appendix D Synopsis of Property Tax
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Appendix D Synopsis of Property Tax
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Appendix E General Administration &
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Appendix F Staffing Levels KITSAP C
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Appendix G Revenue Projection Kitsa
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Appendix G Expenditure Projection A
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Appendix H Statement of Changes in
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Appendix I Capital Facilities Summa
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Appendix J General Fund Trends Appe
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2008 Budget Book - Kitsap County Government

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