MAPP Handbook - The National Association of County and City ...

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TIP SHEET 10 Presenting Data The MAPP process will generate a great deal of data. It is important that the data are well understood throughout the community. Presenting data in a clear and concise manner helps emphasize the important findings and results of the MAPP Community Health Status Assessment process. Data can and should be presented in variety ways. These include: • Written updates of the process (e.g., newsletters, reports, and summaries of findings). • Presentations made to the community and media. • The maintenance of an open and public process. Presenting Data in Written Reports (newsletters, reports, and summaries of findings) Helpful Hints: • Use an attractive and colorful layout. Newsletter templates for most popular word processing programs are available online or on start-up CD-ROMs accompanying the program. • Keep the community and media updated throughout the process. Consider launching a newsletter or publishing information in a report. • Highlight only the important facts or findings. Don't waste space on minute details. • Use clear, simple charts. The easier they are to understand, the better. • Summarize major findings in as many places as possible. • Write in a clear, simple style that can be understood by readers without a public health background. • Acknowledge community perceptions of public health. If there is a specific area of interest, address it. • Know your audience. Carefully select visual aids and language that will be understandable and interesting to participants. • Double check all data and information presented. Incorrect data can affect the perceived credibility of the presenter and of the entire process. 122
Oral Presentations Helpful Hints: • Keep presentations brief — less than 30 minutes per issue. Tip Sheet 10: PRESENTING DATA • Invite special interest groups and representatives from all community organizations. • Cover only the highlights. What is unusual, either in number or by trend? What finding may be of particular concern to the community? • Use visual aids that highlight only important information. Clear, simple charts get the point across better than numbers. • Stimulate interaction. Encourage discussion about areas of specific interest. • Be organized. Have information on hand that may be of interest to participants. • Use everyday language. Scientific or statistical jargon is unnecessary and confusing. • Keep it simple. Be clear and concise. • Summarize. Spend the last two minutes reviewing the major findings so that participants don't get lost among all the facts. • Give participants summary handouts and fact sheets. • Check equipment in advance to ensure that it functions properly. Have back-ups available in case of equipment failure. • Use maps of geographic areas to show what the information means to different communities or neighborhoods. TIP SHEET 10 123
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Healthier
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A chieving Healthier Communities th
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The 10 Essential Public Health Serv
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MAPP IN A NUTSHELL MAPP includes tw
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How Do the MAPP Components Relate?
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Phase 1: ORGANIZE FOR SUCCESS / PAR
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• What broad, cross-sectorial par
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Step 4 — Assess resource needs an
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Readiness Assessment Worksheet Crit
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Organizing the Planning Effort: Bar
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Organizing the Planning Effort: Str
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MAPP Phase / Description of Activit
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Phase 2: VISIONING T The second pha
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Step 3 — Conduct the visioning pr
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Step 5 — Keep the vision and valu
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Vision Brainstorming and Developmen
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Phase 3: THE FOUR MAPP ASSESSMENTS
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THE COMMUNITY THEMES AND STRENGTHS
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T ips from the field: • Stay with
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Community Themes and Strengths Asse
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Information Gathering Mechanisms fo
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The LPHSA uses the local public hea
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Step 2 — Discuss the 10 Essential
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User Notes: Step 5 — Summarize ke
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Additional tips for conducting the
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Question 2: How can we structure th
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Identifying Priorities Importance (
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Example Briefing Sheet for One of t
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COMMUNITY HEALTH STATUS ASSESSMENT
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• Identify volunteers to track do
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Finally, the community health profi
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Step 7 — Summarize key findings E
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Other Data Considerations The follo
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It is strongly recommended that eve
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Step 4 — Summarize key findings T
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Forces of Change Brainstorming Work
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Page 82 and 83: Phase 5: FORMULATE GOALS AND STRATE
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Page 90 and 91: Phase 6: THE ACTION CYCLE T he Acti
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Page 94 and 95: Step 5 — Implement and monitor ac
Page 96 and 97: Step 7 — Focus the evaluation des
Page 98 and 99: Tip Sheet Description of Terms Used
Page 100 and 101: SOME THOUGHTS ABOUT MAPP... Benefit
Page 102 and 103: TIP SHEET 1 Matrix of Organized Par
Page 104 and 105: MAPP Phase Local Public Health Syst
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Page 108 and 109: TIP SHEET 3 Guidance for Participan
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Page 112 and 113: The Importance of Community Partici
Page 114 and 115: Finding a Good Facilitator Facilita
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Page 118 and 119: TIP SHEET 7 Conducting a Community
Page 120 and 121: TIP SHEET 8 Quality of Life Questio
Page 122 and 123: TIP SHEET 9 Example Community Healt
Page 126 and 127: TIP SHEET 11 TECHNIQUES FOR BRAINST
Page 128 and 129: Vignettes from MAPP Users
Page 130 and 131: was a partnership process with cons
Page 132 and 133: should be and again public health c
Page 134 and 135: VIGNETTE San Antonio,TX 2001-2004 O
Page 136 and 137: Community Vision: A safe, healthy a
Page 138 and 139: Forces of Change Assessment: During
Page 140 and 141: Both the November and December meet
Page 142: 140 User Notes:
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