MAPP Handbook - The National Association of County and City ...

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Step 5 — Keep the vision and values alive throughout the MAPP process The MAPP committee should identify ways to keep the vision and values statements alive as the community moves through the remainder of the MAPP process. It is important to ensure that the vision statement is not forgotten and that it continues to drive the MAPP effort. In addition to keeping the statement alive, refine the vision and value statements as the community progresses through MAPP. User Notes: S ee the MAPP Web site for: • Detailed guidance on this phase. • Vignettes with sample vision statements. www.naccho.org/project77.cfm R EMEMBER The following tip sheets for this phase are located in the Tip Sheets Index: “Engaging the Community” “Conducting Community Dialogue” “A Step-by-Step Approach to Conducting a Focus Group” 28
Phase 2: VISIONING TIP SHEET — A STEP-BY-STEP PROCESS FOR VISIONING The following is a useful method for structuring community visioning. A similar approach can be used with a committee visioning process. The process details the development of a shared vision, as well as common values. Preparations Select a site that can readily accommodate 40-100 persons. Set up the room with participants seated in a circle.This encourages participation by all persons in attendance. Invitations should be clearly stated and should be sent well in advance to allow full participation. Care should be taken to ensure that the time and place selected for the visioning activity facilitate broad attendance. Carefully consider the venue and schedule and how it will accommodate participants with differing schedules or lifestyles. Key individuals to support the visioning process include a facilitator who can effectively manage the large group process in a neutral way (see the “Facilitation within the MAPP Process” tip sheet on page 111) and one or two note-takers to record the discussion. Recording is a task that should not be assigned or undertaken lightly. The recorder(s) should be skillful at organizing and synthesizing material and should strive to capture the exact wording—to the fullest extent possible—used by participants. You may also want to designate several individuals to act as observers; these individuals can ensure that everything is on track and can provide suggestions to the facilitator if needed. Welcome/Introduction Set the tone of the visioning session by greeting participants when they arrive, arranging for clear signage, and offering light refreshments. Helping people feel comfortable upon arrival and communicating to participants the importance of their presence can go a long way toward building trust and commitment. The facilitator or a MAPP committee representative should open the meeting with an explanation of MAPP and why a visioning process is important. The list of benefits cited in the MAPP Visioning guidance can be a useful reference. Be sure to emphasize that the goal is to create a shared vision for the community and not a vision for any one organization. Building Rapport/Icebreaker After the introduction, a small amount of time should be dedicated to building rapport among the participants. Everyone in the room should be given a chance to introduce themselves. Consider having participants engage in icebreaker exercises; these can help to ease tension and get everyone comfortable. Icebreaker activities might include the following: 1. As people introduce themselves, ask them to state their expectation for the meeting, along with a “fun fact” about themselves to get creative juices flowing and to keep the atmosphere lively. 2. Since all of the participants may not know each other well, participants can be divided into groups of two to four individuals and asked to chat for 10 minutes, then return to the larger group to introduce one another. Phase 2: VISIONING 29
Page 1 and 2: Healthier
Page 4 and 5: A chieving Healthier Communities th
Page 6 and 7: The 10 Essential Public Health Serv
Page 8 and 9: MAPP IN A NUTSHELL MAPP includes tw
Page 10 and 11: How Do the MAPP Components Relate?
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Strategic Issues Identification Wor
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Phase 5: FORMULATE GOALS AND STRATE
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User Notes: Step 3 — Consider bar
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Step 5 — Select and adopt strateg
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Strategy Development Worksheet 1. B
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Phase 6: THE ACTION CYCLE T he Acti
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Step 2 — Develop objectives and e
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Step 5 — Implement and monitor ac
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Step 7 — Focus the evaluation des
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Tip Sheet Description of Terms Used
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SOME THOUGHTS ABOUT MAPP... Benefit
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TIP SHEET 1 Matrix of Organized Par
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MAPP Phase Local Public Health Syst
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TIP SHEET 3 Guidance for Participan
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Criminal justice: In many communiti
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The Importance of Community Partici
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Finding a Good Facilitator Facilita
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TIP SHEET 7 Conducting a Community
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TIP SHEET 8 Quality of Life Questio
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TIP SHEET 9 Example Community Healt
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TIP SHEET 10 Presenting Data The MA
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TIP SHEET 11 TECHNIQUES FOR BRAINST
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Vignettes from MAPP Users
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was a partnership process with cons
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should be and again public health c
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VIGNETTE San Antonio,TX 2001-2004 O
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Community Vision: A safe, healthy a
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Forces of Change Assessment: During
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Both the November and December meet
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140 User Notes:
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