OM t of c.iii - Vision Research Coordinating Center - Washington ...

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2/1/99 Chapter 4 Recruitment, Education, Consent page 4-3 Form), it is part of the Study-related care at that visit. If the procedure is not on the CLEK Examination Form or if it is a non-CLEK Study Visit, it constitutes non-Study related care. 4.5 Recruitment Publicity Keratoconus patients who are regular patients of the CLEK Clinic are the best candidates for the CLEK Study. Each Clinician should inform the other clinicians at his or her site of the need to inform him or her of any keratoconus patient or keratoconus suspect examined in the Clinic so that they may be screened for potential inclusion in the study. This is best done by presentations to all clinicians and by written memorandum to all clinicians and clinic staff. Initially this should be done in writing weekly for one month and then monthly for the remaining 9 months of the enrollment period. Other methods of patient recruitment include: • Announcements of the CLEK Study at local, state, and national research and continuing education meetings. A slide presentation will be provided to each Clinic Principal and Co-Investigator for use in such presentations. • Letters to colleagues requesting that they refer keratoconus patients to the Participating Clinic. These letters should be sent to every eye care practitioner in the Clinic’s area. Clinic Principal Investigators will be supplied with “CLEK Affiliate Doctors’ Certificates” to use in conjunction with their referring doctors. Referring doctors will receive CLEK Study patient newsletters. • Review of medical records of keratoconus patients and recalling these patients for screening for possible inclusion in the CLEK Study. This should be done by telephone calls (two, if necessary), then with at least two recall letters, and finally another telephone call. • Instructing Participating Clinic keratoconus patients and other Clinic patients about the CLEK Study with the CLEK patient brochure or by letter. Recruitment materials will be provided by the CLEK Executive Committee to the CLEK Participating Clinics. Use of other materials will require approval by the CLEK Executive Committee prior to their use. 4.6 Informing Other Clinics of Successful Recruitment Strategies Each Participating Clinician will give a brief report of his or her Clinic’s recruitment strategies and his or her degree of success with those strategies at each
2/1/99 Chapter 4 Recruitment, Education, Consent page 4-4 CLEK Study annual Study Group meeting. Additionally, there will be a monthly CLEK Study newsletter, “CLEK on Deck,” generated by the CLEK Study Chairman, that will serve as a forum for more frequent dissemination of successful recruitment campaigns and techniques.
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