Appendix A - Society of American Archivists

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Thomas Cadell was friend and publisher of Samuel Johnson.(Narrative description of the relationship between Cadell andJohnson)12.4. Dates of the Relationship12.4.1. Record when relevant the commencement date of the relationship or successiondate, and,when relevant, the cessation date of the relationship. Dates should be recordedas described in section 11.1.4-11.1.5.Minnesota. Dept. of Game and Fish (entity described in archivalauthority record)Minnesota. Division of Game and Fish (related entity)1931 (date of succession)Humphrey, Hubert H. (Hubert Horatio), 1911-1978 (entity describedin archival authority record)Brown, Muriel Buck Humphrey (related entity)1936 September 3-1978 January 13 (dates of the relationship’sexistence)Example Related Persons, Families, and Corporate Bodies Area of anArchival Authority RecordRelated Entity 1Name/Identifier (12.1.1):Cadell & Daviesn 81066332Type of Related Entity (12.2.1): Corporate bodyCategory of Relationship (12.3.1): AssociativeDescription of Relationship (12.3.2): Firm began whenCadell bequeathed his business to his son Thomas Cadell theyounger (1773-1836) and assistant, William Davies (d.1820)Dates of Relationship (12.4.1): 1793-1802Related Entity 2Name/Identifier (12.1.1):Gibbon, Edward, 1737-1794n 80005416Type of Related Entity (12.2.1): PersonCategory of Relationship (12.3.1): AssociativeDescription of Relationship (12.3.2): Published Gibbon’sDecline and Fall of the Roman Empire giving him nearly twothirdsof profits from sales.Dates of Relationship (12.4.1): 1776-1788Related Entity 3Name/Identifier (12.1.1):Johnson, Samuel, 1709-1784
n 78095825Type of Related Entity (12.2.1): PersonCategory of Relationship (12.3.1): AssociativeDescription of Relationship (12.3.2): Friend and publisherof Johnson.Dates of Relationship (12.4.1): 1770-1781Related Entity 4Name/Identifier (12.1.1):Millar, Andrew, 1707-1768n 50033644Type of Related Entity (12.2.1): PersonCategory of Relationship (12.3.1): AssociativeDescription of Relationship (12.3.2): First an apprenticeand to and later a business partner to Millar: named anexecutor when Millar died in 1768.Dates of Relationship (12.4.1): 1758-1768For an example archival authority record showing all five areas, see page 119.FORM OF NAMES FOR C O RPOR ATE BOD IES 111
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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Page 88 and 89: archives preserving the work is loc
Page 90 and 91: 4.5 Languages and Scripts of the Ma
Page 92 and 93: 4.6 Finding Aids Element (Added Val
Page 94 and 95: CHAPTER 5Acquisition and Appraisal
Page 96 and 97: 5.2 Immediate Source of Acquisition
Page 98 and 99: 5.3 Appraisal, Destruction, and Sch
Page 100 and 101: 5.4 Accruals Element (Added Value)P
Page 102 and 103: 6.1.6. Record any identifying numbe
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Page 108 and 109: CHAPTER 7Notes Element7.1 Notes Ele
Page 110 and 111: Actions and conventions include but
Page 112 and 113: Francis Ellingwood Abbot papers, An
Page 114 and 115: Archivist and Date8.1.5. Record the
Page 117 and 118: Introduction to Describing Creators
Page 119 and 120: eferences to related names and vari
Page 121 and 122: CHAPTER 9Archival Authority Records
Page 123 and 124: of the elements defined by DACS, bu
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Page 127 and 128: CHAPTER 11Description of the Person
Page 129 and 130: ut returned to South Dakota to help
Page 131 and 132: Farmers’ spouses (occupation; fro
Page 133 and 134: Historical Summary (11.2.1):Thomas
Page 135: personEAC-CPF encoding indicating t
Page 139 and 140: ARC-ID-976172 (unique identifier as
Page 141 and 142: Biographical data assembled by Lael
Page 143 and 144: US MMeT-C UA032Boston School of Occ
Page 145 and 146: Archival Authority RecordForm of th
Page 147 and 148: Date(s) of Authority Record Creatio
Page 149 and 150: APPENDIX A2004 PrefaceArchives, Per
Page 151 and 152: has been officially sanctioned at l
Page 153 and 154: KRIS KIESLINGCo-chair, CUSTARD Proj
Page 155 and 156: Waverly B. Lowell and Tawny Ryan Ne
Page 157 and 158: The Moving Image Genre-Form Guide.
Page 159 and 160: VRA Core Schema and Documentation.
Page 161 and 162: 2.7.30 Amalgamations andmergersl-ea
Page 163 and 164: example here)2.2 Name and Location
Page 165 and 166: 12.2 Type of related entity -12.3 N
Page 167 and 168: 2.5 Extent and subelements, ,, rec
Page 169 and 170: 7 Notes 3.6.1 Note8 Description con
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Page 173 and 174: Availability of DACSTS-DACS strongl
Page 175 and 176: Revision Comments 2011All comments
Page 177 and 178: create an abstract, but that “suc
Page 179 and 180: Clarifying wording, specifically us
Page 181 and 182: Appendix 1: Not related to textDACS
Page 183 and 184: Appendix 2: Potential New MaterialD
Page 185 and 186: widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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xDESCRIBING ARCHIVES: A CONTENT STA
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xviDESCRIBING ARCHIVES: A CONTENT S
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Guidance on the formation of geogra
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11.14. Briefly describe the nature
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administrative acquisition records,
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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the records of another individual o
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2003. Available online at: (accesse
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
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Appendix A - Society of American Archivists

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