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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
- Page 307 and 308:
Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
- Page 313 and 314:
while meaningless to almost every r
- Page 315 and 316:
“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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- Page 333 and 334: archivists, seven U.S. archivists,
- Page 335 and 336: %"&'!The Overview of Archival Descr
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- Page 339 and 340: consistently within the institution
- Page 341 and 342: equire different rules to describe
- Page 343 and 344: xviDESCRIBING ARCHIVES: A CONTENT S
- Page 345 and 346: codes may be found in the MARC 21 d
- Page 347 and 348: Guidance on the formation of geogra
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- Page 352 and 353: %+,1*@G3,4*+),*))2-.31454+6)!137480
- Page 354 and 355: 2-.314?,48-)HG,?G,.))The applicatio
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- Page 360 and 361: :G9,49-8-9):4+4
- Page 362 and 363: LEVELS OF DESCRIPTION 13
- Page 364 and 365: Z-+-109)"G9-.)2.1.2. Record a refer
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- Page 368 and 369: OPQ))B4,9-)'9-
- Page 370 and 371: elsewhere in the descriptive record
- Page 372 and 373: 2.3.16. If the records of more than
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- Page 378 and 379: 2.4.7. If the materials comprising
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- Page 386 and 387: OPT))>0
- Page 388 and 389: applied from a controlled vocabular
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- Page 398 and 399: L6B&,Q\AV?;A&DBPQ
- Page 400 and 401: Administrative history for the Phys
- Page 402 and 403: #$!/B'")Q)#*+,-+,)0+@)(,1G3,G1-)'9-
- Page 404 and 405: ?\=Q&AQPC[B;7=&H?
- Page 406 and 407: E X A MP L ES O F E N C O DIN G F O
- Page 408 and 409: 3CV=B
- Page 410 and 411: #$!/B'")R)#*+@4,4*+.)*=)!33-..)0+@)
- Page 412 and 413: E X A MP L ES O F E N C O DIN G F O
- Page 414 and 415: L6B&?CAOQ&P?==B77B=&?
- Page 416 and 417: L6B&aB
- Page 418 and 419: &*%#$-+6!9*+6+*-$0'!5#+!1(*/!$6!2(%
- Page 420 and 421: E X A MP L ES O F E N C O DIN G F O
- Page 422 and 423: E X A MP L ES O F E N C O DIN G F O
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88
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- Page 441 and 442:
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- Page 443 and 444:
#$!/B'")W)>*,-.)'9-*,-.)'9-
- Page 445 and 446:
Actions and conventions include but
- Page 447 and 448:
DESCRIBING ARCHIVES: A CONTENT STAN
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#$!/B'")])2-.314?,4*+)#*+,1*9)'9-
- Page 451 and 452:
!"B)%%)2-.31454+6)#1-0,*1.!1374809)
- Page 453 and 454:
%+,1*@G3,4*+),*)2-.31454+6)#1-0,*1.
- Page 455 and 456:
the authority entry (i.e., a standa
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#$!/B'")^)%@-+,4=I4+6)#1-0,*1.)/G1?
- Page 459 and 460:
H6?
- Page 461 and 462:
#$!/B'")K_)!@$0'!5#+!4&5+*$&26!6#(=
- Page 463 and 464:
that provide the information necess
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L6B&,QY&O;P\CABA&HO\\O?[&H?=6O;W7Q;
- Page 467 and 468:
?77B;A&76B&G?b&3P6QQ\&?7&76B&.;O@B
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- Page 471 and 472:
8
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#$!/B'"))KK^))!G,7*14,I)"-3*1@.)/G1
- Page 475 and 476:
creators by providing descriptions
- Page 477 and 478:
!aB+!*+%(*3+3!&6!&!9&*&22+2!,(*4!(,
- Page 479 and 480:
9.10. Optionally, record pseudonyms
- Page 481 and 482:
H>a>/>&2HQ
- Page 483 and 484:
jQ;O;W&2,0+=-*$+a!,($A!/(-!b!/(=.*-
- Page 485 and 486:
9.32. Indicate by codes or text whe
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11.14. Briefly describe the nature
- Page 489 and 490:
N[?O;7B;?;PB37?7C=UAB\B7BADB8\?PBAN
- Page 491 and 492:
FCVB&FC[86
- Page 493 and 494:
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- Page 495 and 496:
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- Page 500 and 501:
#$!/B'")KO);*10+!65&03&*3$^+3B!!K#+
- Page 502 and 503:
+$-&0O=PQC;7B==&/=7Q
- Page 504 and 505:
names. In case of doubt, do not con
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'Q&3[O76&(Most common form: P.X. Sm
- Page 508 and 509:
+$-&&+$-&+$-&&+$-&(Q;ZCPOC=&hzC;W#7
- Page 510 and 511:
(6O?;WY&h?O#=6B^&(Name: Chiang Kai-
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&GR^^B#3BB=7Y&F?;=&&3?O;7B#'?
- Page 514 and 515:
Languages and language groups:Afrik
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&0Q[&J;ABY&J
- Page 518 and 519:
Swedish: See Scandinavian languages
- Page 520 and 521:
DC==B\\&QZ&GO@B
- Page 522 and 523:
=C&>>>&12.9. E N T R Y O F O T H
- Page 524 and 525:
DO@B
- Page 526 and 527:
12.15C. Do not add other titles or
- Page 528 and 529:
,
- Page 530 and 531:
3[O76Y&dQ6;Y&-!$%#& & & & Living pe
- Page 532 and 533:
administrative acquisition records,
- Page 534 and 535:
#$!/B'")KQ);*10
- Page 536 and 537:
13.4B. General Rule13.4B1. Add to t
- Page 538 and 539:
&&&&&&&FRAB&a?5&(6B\=B?&2S$+>$+2!B+
- Page 540 and 541:
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- Page 542 and 543:
14.1B. Romanization 7314.1B1. If th
- Page 544 and 545:
14.2C. Variant Forms of Names Found
- Page 546 and 547:
14.3C2. Ancient and International B
- Page 548 and 549:
_/c&FRV>>&If, however, the name is
- Page 550 and 551:
14.4C2. Names of Countries, States,
- Page 552 and 553:
14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
- Page 556 and 557:
14.8B. Additions14.8B1. As instruct
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&&_
- Page 560 and 561:
3R
- Page 562 and 563:
14.15B. If the parent bodies are en
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.;O7BA&37?7B=>&`?7OQ;?\&G?VQ
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is likely to be, used by another ag
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14.20B2. If a heading is establishe
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`Q@?&3PQ7O?>&W$0)%!$,!/))%AD6@4!T%6
- Page 572 and 573:
14.24. A R M E D F O R C ES14.24A.
- Page 574 and 575:
If the heading is for an embassy or
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_
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- Page 582 and 583:
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- Page 584 and 585:
maps, charts, plans, and related ma
- Page 586 and 587:
G raphic materials Documents in the
- Page 588 and 589:
the records of another individual o
- Page 590 and 591:
!//'>2%a)Y))#*
- Page 592 and 593:
Gregory A. Pass; Association of Col
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2003. Available online at: (accesse
- Page 596 and 597:
Washington D.C.: Library of Congres
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.:/&)*&!7)-!V,*7/.,)!,'!+,?.&: !B#0
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- Page 606 and 607:
B059-)#K`))"##$),*)%"&')APPMDACS1.1
- Page 608 and 609:
B059-)#O`));'"%
- Page 610 and 611:
6 Relating corporate bodies, person
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B059-)#S`)%"&'),*)'!2)0+@):!"#))DAC
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B059-)#T`)%"&'),*);'"%
- Page 616:
11.17 Explanation of the relationsh
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'!2)'A0
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236 DESCRIBING ARCHIVES: A CONTENT
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238 DESCRIBING ARCHIVES: A CONTENT
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240 DESCRIBING ARCHIVES: A CONTENT
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242 DESCRIBING ARCHIVES: A CONTENT
- Page 629 and 630:
Swine Influenza Immunization Progra
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246 DESCRIBING ARCHIVES: A CONTENT
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248 DESCRIBING ARCHIVES: A CONTENT
- Page 635 and 636:
Herndon-Weik Collection of Lincolni
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252 DESCRIBING ARCHIVES: A CONTENT
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254 DESCRIBING ARCHIVES: A CONTENT
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256 DESCRIBING ARCHIVES: A CONTENT
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258 DESCRIBING ARCHIVES: A CONTENT
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260 DESCRIBING ARCHIVES: A CONTENT
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262 DESCRIBING ARCHIVES: A CONTENT
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264 DESCRIBING ARCHIVES: A CONTENT
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266 DESCRIBING ARCHIVES: A CONTENT
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268 DESCRIBING ARCHIVES: A CONTENT
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:!"#)OK)"-3*1@)'A0
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&Bacot Family Papers& 11-& & /_d#1-
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Swine Influenza Immunization Progra
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& )11& -1& &,OAAO;W=Y&dQ=6C?&D>&Y&#
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278 DESCRIBING ARCHIVES: A CONTENT
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
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