Appendix A - Society of American Archivists

More documents

Recommendations

Info

2.4.7. If the materials comprising or the record-keeping activity relating to the unit beingdescribed span a period of time, always record the inclusive dates, that is, the earliest andlatest dates of the materials or activity in question.-4%!#-4"-&2.4.8. When further accruals are expected, record the inclusive dates pertaining to theholdings currently in the custody of the repository. Record information about expectedaccruals in the Accruals Element (5.4). When the accruals are received, revise the dateinformation accordingly.-!+!#-!!*&not!-!+!#&not!-!+!#2Q;WQO;W5&2.4.9. The date(s) of a unit being described must fall within the range of dates of the unitof which it forms a part. This rule applies to both dates of creation and dates of recordkeepingactivity.-!*%#-!4"&Dates of record-keeping activity for a body of corporate records.-!%"#-!)1&Dates of record-keeping activity for a series within the above.-!"1#-!""&Dates of record-keeping activity for a file within the above.)*+3(4$0&05!(*!>=2/!3&5+6!2.4.10. Optionally, where the dates pertaining to the majority of the documents in theunit being described differ significantly from the inclusive dates, provide predominant orprovide predominant or bulk dates without also providing inclusive dates.-+4"#-!)1Y&VC\^&-!-)#-!"4&&-!%$#-!!4Y&8
G65$4&5+3!3&5+!*&0'+6!2.4.12. At all levels of description, where the earliest or latest dates pertaining to the unitbeing described are estimates, indicate the estimated dates in a clear and consistentfashion. 30?88
Page 1 and 2:
Agenda Item II.A.Society of America
Page 3 and 4:
APPENDIX A: Full text of revisionD
Page 5 and 6:
ContentsPrefaceAcknowledgementsStat
Page 7 and 8:
PrefaceDescribing Archives: A Conte
Page 9 and 10:
Finally, the subcommittee considers
Page 11 and 12:
DACS 2013 DACS 2004Minimum, Optimum
Page 14 and 15:
Statement of PrinciplesThe followin
Page 16 and 17:
serves to identify archival materia
Page 18 and 19:
which the descriptive system is ent
Page 20 and 21:
Overview of Archival DescriptionThe
Page 22 and 23:
Access points fall into six broad c
Page 24 and 25:
created. Examples of such concepts
Page 27:
PART IDescribing Archival Materials
Page 30 and 31:
documents and other acquisition rec
Page 32 and 33:
CHAPTER 1Levels of DescriptionArchi
Page 34 and 35:
Requirements for Single-level Descr
Page 36 and 37:
Multilevel RequiredThe top level of
Page 38 and 39:
12 DESCRIBING ARCHIVES: A CONTENT S
Page 40 and 41:
General Rules2.1.2. Record a refere
Page 42 and 43:
2.2 Name and Location of Repository
Page 44 and 45:
2.3.3. When devising title informat
Page 46 and 47:
Paul Hibbet Clyde and Mary Kestler
Page 48 and 49:
Coalition to Stop Trident recordsSt
Page 50 and 51:
2.4 Date Element (Required)Purpose
Page 52 and 53:
2.4.8. When further accruals are ex
Page 54 and 55:
No dates2.4.16. When recording date
Page 56 and 57:
General Rules2.5.3. Record the nume
Page 58 and 59:
approximately 275 digital image and
Page 60 and 61:
Commentary: When describing the rec
Page 62 and 63:
Item title: Biography of Gardiner G
Page 64 and 65:
2.7.5. Where the administrative/bio
Page 66 and 67:
1886 Born 14 October, Fayetteville,
Page 68 and 69:
lessons in voice and piano at Weste
Page 70 and 71:
of the Texas Commission on Interrac
Page 72 and 73:
long-range planning effort for capi
Page 74 and 75:
Other Significant Information2.7.33
Page 76 and 77:
Exclusions3.1.1. Record information
Page 78 and 79:
File contains telex printouts of al
Page 80 and 81:
Subseries 5, Alden Stevens, 1941-19
Page 82 and 83:
the period of closure or the date w
Page 84 and 85:
The audio cassettes are located in
Page 86 and 87:
The Personnel Master File contains
Page 88 and 89:
archives preserving the work is loc
Page 90 and 91:
4.5 Languages and Scripts of the Ma
Page 92 and 93:
4.6 Finding Aids Element (Added Val
Page 94 and 95:
CHAPTER 5Acquisition and Appraisal
Page 96 and 97:
5.2 Immediate Source of Acquisition
Page 98 and 99:
5.3 Appraisal, Destruction, and Sch
Page 100 and 101:
5.4 Accruals Element (Added Value)P
Page 102 and 103:
6.1.6. Record any identifying numbe
Page 104 and 105:
6.2.4. If appropriate, record infor
Page 106 and 107:
The following sources provide addit
Page 108 and 109:
CHAPTER 7Notes Element7.1 Notes Ele
Page 110 and 111:
Actions and conventions include but
Page 112 and 113:
Francis Ellingwood Abbot papers, An
Page 114 and 115:
Archivist and Date8.1.5. Record the
Page 117 and 118:
Introduction to Describing Creators
Page 119 and 120:
eferences to related names and vari
Page 121 and 122:
CHAPTER 9Archival Authority Records
Page 123 and 124:
of the elements defined by DACS, bu
Page 125 and 126:
a work that might reasonably be sou
Page 127 and 128:
CHAPTER 11Description of the Person
Page 129 and 130:
ut returned to South Dakota to help
Page 131 and 132:
Farmers’ spouses (occupation; fro
Page 133 and 134:
Historical Summary (11.2.1):Thomas
Page 135 and 136:
personEAC-CPF encoding indicating t
Page 137 and 138:
n 78095825Type of Related Entity (1
Page 139 and 140:
ARC-ID-976172 (unique identifier as
Page 141 and 142:
Biographical data assembled by Lael
Page 143 and 144:
US MMeT-C UA032Boston School of Occ
Page 145 and 146:
Archival Authority RecordForm of th
Page 147 and 148:
Date(s) of Authority Record Creatio
Page 149 and 150:
APPENDIX A2004 PrefaceArchives, Per
Page 151 and 152:
has been officially sanctioned at l
Page 153 and 154:
KRIS KIESLINGCo-chair, CUSTARD Proj
Page 155 and 156:
Waverly B. Lowell and Tawny Ryan Ne
Page 157 and 158:
The Moving Image Genre-Form Guide.
Page 159 and 160:
VRA Core Schema and Documentation.
Page 161 and 162:
2.7.30 Amalgamations andmergersl-ea
Page 163 and 164:
example here)2.2 Name and Location
Page 165 and 166:
12.2 Type of related entity -12.3 N
Page 167 and 168:
2.5 Extent and subelements, ,, rec
Page 169 and 170:
7 Notes 3.6.1 Note8 Description con
Page 171 and 172:
and 2012 creating a draft revision.
Page 173 and 174:
Availability of DACSTS-DACS strongl
Page 175 and 176:
Revision Comments 2011All comments
Page 177 and 178:
create an abstract, but that “suc
Page 179 and 180:
Clarifying wording, specifically us
Page 181 and 182:
Appendix 1: Not related to textDACS
Page 183 and 184:
Appendix 2: Potential New MaterialD
Page 185 and 186:
widely known, such as NOW for Natio
Page 187 and 188:
Appendix 3 Introductory TextDACS RE
Page 189 and 190:
o the description indicates the sou
Page 191 and 192:
Choosing between personal/family an
Page 193 and 194:
Appendix 5: Reference CodeDACS REVI
Page 195 and 196:
Appendix 6: TitleDACS REVISION:Subm
Page 197 and 198:
NB: I realize that as a member of T
Page 199 and 200:
Affiliation: Harvard University / S
Page 201 and 202:
-----------------------------------
Page 203 and 204:
Perhaps we need to make a reference
Page 205 and 206:
o theses and dissertationso pamphle
Page 207 and 208:
Example:Squirrel food [crank mail]2
Page 209 and 210:
BRIEF DESCRIPTION OF CHANGE:New rul
Page 211 and 212:
o Artificiality or organic nature o
Page 213 and 214:
2.3.18Discuss replacing the word "p
Page 215 and 216:
Appendix 7: DateDACS REVISION:Submi
Page 217 and 218:
Appendix 8: ExtentDACS REVISION:Sub
Page 219 and 220:
Appendix 9: Name of Creator(s)DACS
Page 221 and 222:
Appendix 10:Administrative/Biograph
Page 223 and 224:
Appendix 12: System of ArrangementD
Page 225 and 226:
these is "Arranged by subject but i
Page 227 and 228:
Appendix 13:Technical AccessDACS RE
Page 229 and 230:
Appendix 15: AppendicesDACS REVISIO
Page 231 and 232:
Revision Comments 2012Comment summa
Page 233 and 234:
knowledge. These days, whethersomet
Page 235 and 236:
2.3 Title Element The use of “dev
Page 237 and 238:
-- shouldn't the two new examplesha
Page 239 and 240:
person. Comment: Since theserules a
Page 241 and 242:
sources”?2.5.7 last example: add
Page 243 and 244:
p. 105, paragraph 3 This 2 nd to la
Page 245 and 246:
questionable element, not afterthe
Page 247 and 248:
in the text, in a footnote, or in a
Page 249 and 250:
guidance on (and examples of) thisw
Page 251 and 252:
families?5 What is the role now for
Page 253 and 254:
It would be too much to expectarchi
Page 255 and 256:
the chapter.2.3.8 Rule is explicitl
Page 257 and 258:
archival authority data lostbecause
Page 259 and 260:
no need for this part of thecontent
Page 261 and 262:
this rule over verbatim fromChapter
Page 263 and 264:
First, thanks for providing a redli
Page 265 and 266:
Director, Archival Technical Servic
Page 267 and 268:
Collection Contents: Action: DACS R
Page 269 and 270:
[yyyy]BLANK ---BLANK --- electroni
Page 271 and 272:
Dear Gordon,Thanks very much for al
Page 273 and 274:
of discrete descriptive elements th
Page 275 and 276:
Variant name(s): Clark, Charles Jos
Page 277 and 278:
W.P.A.(Works Progress Administratio
Page 279 and 280:
United States. National Archives an
Page 281 and 282:
Minnesota. Division of Game and Fis
Page 283 and 284:
ISO 8601-Data elements and intercha
Page 285 and 286:
Tufts University Digital Collection
Page 287 and 288:
I am submitting a document of compi
Page 289 and 290:
2.5.7: Also 2 new examples are abou
Page 291 and 292:
Indicate a probable date by adding
Page 293 and 294:
I have one specific observation abo
Page 295 and 296:
ules for describing items, is large
Page 297 and 298:
Optimal levelrequirementsPlace of p
Page 299 and 300:
ReproductionsSize/dimension:Require
Page 301 and 302:
DACS notesWill need to update intro
Page 303 and 304:
‣ enable users to query social pr
Page 305 and 306:
documents also provide at-a-glance
Page 307 and 308:
Records Administration have been en
Page 309 and 310:
egulation and shareholder actions,c
Page 311 and 312:
primary categories of access points
Page 313 and 314:
while meaningless to almost every r
Page 315 and 316:
“Consistency requires that the na
Page 317 and 318:
Description and Encoding Examples1.
Page 319 and 320:
Family: "Dos o más personas relaci
Page 321 and 322:
The Scope and Content element is in
Page 323 and 324:
Manuscripts and ArchivesYale Univer
Page 325 and 326:
2.2. Chapter 1. Levels of Descripti
Page 327 and 328: Christine--Christine D. de Catanzar
Page 329 and 330: !!!T H E SO C I E T Y O F A M E RI
Page 331 and 332: JB! H+2&5+3!?&5+*$&26!G2+4+056!JBA!
Page 333 and 334: archivists, seven U.S. archivists,
Page 335 and 336: %"&'!The Overview of Archival Descr
Page 337 and 338: xDESCRIBING ARCHIVES: A CONTENT STA
Page 339 and 340: consistently within the institution
Page 341 and 342: equire different rules to describe
Page 343 and 344: xviDESCRIBING ARCHIVES: A CONTENT S
Page 345 and 346: codes may be found in the MARC 21 d
Page 347 and 348: Guidance on the formation of geogra
Page 349 and 350: xxiiDESCRIBING ARCHIVES: A CONTENT
Page 352 and 353: %+,1*@G3,4*+),*))2-.31454+6)!137480
Page 354 and 355: 2-.314?,48-)HG,?G,.))The applicatio
Page 356 and 357: #$!/B'")K))L-8-9.)*=)2-.314?,4*+)Ar
Page 358 and 359: "-MG41-
Page 360 and 361: :G9,49-8-9):4+4
Page 362 and 363: LEVELS OF DESCRIPTION 13
Page 364 and 365: Z-+-109)"G9-.)2.1.2. Record a refer
Page 366 and 367: "(=05*F!
Page 368 and 369: OPQ))B4,9-)'9-
Page 370 and 371: elsewhere in the descriptive record
Page 372 and 373: 2.3.16. If the records of more than
Page 374 and 375: d?[B=&'>&HQQAVC
Page 376 and 377: OPR))20,-)'9-+$0'!3+6%*$>+3Z!$0%2=3
Page 380 and 381: *)@0,-.)2.4.16. When recording date
Page 382 and 383: Z-+-109)"G9-.)2.5.3. Record the num
Page 384 and 385: &*&AO
Page 386 and 387: OPT))>0
Page 388 and 389: applied from a controlled vocabular
Page 390 and 391: OPW))!@+3!4&F!>+!3+6%*$>+3!$0!(0+!(
Page 392 and 393: `Bb&iQ
Page 394 and 395: L6B&,QY&O;P\CABA&HO\\O?[&H?=6O;W7Q;
Page 396 and 397: ?77B;A&76B&G?b&3P6QQ\&?7&76B&.;O@B
Page 398 and 399: L6B&,Q\AV?;A&DBPQ
Page 400 and 401: Administrative history for the Phys
Page 402 and 403: #$!/B'")Q)#*+,-+,)0+@)(,1G3,G1-)'9-
Page 404 and 405: ?\=Q&AQPC[B;7=&H?
Page 406 and 407: E X A MP L ES O F E N C O DIN G F O
Page 408 and 409: 3CV=B
Page 410 and 411: #$!/B'")R)#*+@4,4*+.)*=)!33-..)0+@)
Page 414 and 415: L6B&?CAOQ&P?==B77B=&?
Page 416 and 417: L6B&aB
Page 418 and 419: &*%#$-+6!9*+6+*-$0'!5#+!1(*/!$6!2(%
Page 424 and 425: ;&O;ABM&7Q&76B&PQ;7B;7&QZ&76B&b
Page 426 and 427: #$!/B'")S)!3MG4.4,4*+)0+@)!??104.09
Page 428:
SPO))%
Page 431 and 432:
88
Page 433 and 434:
SPR))!331G09.)'9-
Page 435 and 436:
#$!/B'")T)"-90,-@):0,-1409.)'9-
Page 437 and 438:
TPO))'A4.,-+3-)0+@)L*30,4*+)*=)#*?4
Page 439 and 440:
TPQ))"-90,-@)!1374809):0,-1409.)'9-
Page 441 and 442:
TPR))/G59430,4*+)>*,-)'9-
Page 443 and 444:
#$!/B'")W)>*,-.)'9-*,-.)'9-
Page 445 and 446:
Actions and conventions include but
Page 447 and 448:
DESCRIBING ARCHIVES: A CONTENT STAN
Page 449 and 450:
#$!/B'")])2-.314?,4*+)#*+,1*9)'9-
Page 451 and 452:
!"B)%%)2-.31454+6)#1-0,*1.!1374809)
Page 453 and 454:
%+,1*@G3,4*+),*)2-.31454+6)#1-0,*1.
Page 455 and 456:
the authority entry (i.e., a standa
Page 457 and 458:
#$!/B'")^)%@-+,4=I4+6)#1-0,*1.)/G1?
Page 459 and 460:
H6?
Page 461 and 462:
#$!/B'")K_)!@$0'!5#+!4&5+*$&26!6#(=
Page 463 and 464:
that provide the information necess
Page 465 and 466:
L6B&,QY&O;P\CABA&HO\\O?[&H?=6O;W7Q;
Page 467 and 468:
?77B;A&76B&G?b&3P6QQ\&?7&76B&.;O@B
Page 469 and 470:
L6B&,Q\AV?;A&DBPQ
Page 471 and 472:
8
Page 473 and 474:
#$!/B'"))KK^))!G,7*14,I)"-3*1@.)/G1
Page 475 and 476:
creators by providing descriptions
Page 477 and 478:
!aB+!*+%(*3+3!&6!&!9&*&22+2!,(*4!(,
Page 479 and 480:
9.10. Optionally, record pseudonyms
Page 481 and 482:
H>a>/>&2HQ
Page 483 and 484:
jQ;O;W&2,0+=-*$+a!,($A!/(-!b!/(=.*-
Page 485 and 486:
9.32. Indicate by codes or text whe
Page 487 and 488:
11.14. Briefly describe the nature
Page 489 and 490:
N[?O;7B;?;PB37?7C=UAB\B7BADB8\?PBAN
Page 491 and 492:
FCVB&FC[86
Page 493 and 494:
%11&-V!)+1& VV&!L/AA/8EI!?%$5!0/895
Page 495 and 496:
C/95#!Y,,N,-[_!!-!*):-!+4#1-#-*&&?5
Page 498 and 499:
%+,1*@G3,4*+),*);*10
Page 500 and 501:
#$!/B'")KO);*10+!65&03&*3$^+3B!!K#+
Page 502 and 503:
+$-&0O=PQC;7B==&/=7Q
Page 504 and 505:
names. In case of doubt, do not con
Page 506 and 507:
'Q&3[O76&(Most common form: P.X. Sm
Page 508 and 509:
+$-&&+$-&+$-&&+$-&(Q;ZCPOC=&hzC;W#7
Page 510 and 511:
(6O?;WY&h?O#=6B^&(Name: Chiang Kai-
Page 512 and 513:
&GR^^B#3BB=7Y&F?;=&&3?O;7B#'?
Page 514 and 515:
Languages and language groups:Afrik
Page 516 and 517:
&0Q[&J;ABY&J
Page 518 and 519:
Swedish: See Scandinavian languages
Page 520 and 521:
DC==B\\&QZ&GO@B
Page 522 and 523:
&#7=C&>>>&12.9. E N T R Y O F O T H
Page 524 and 525:
DO@B
Page 526 and 527:
12.15C. Do not add other titles or
Page 528 and 529:
,
Page 530 and 531:
3[O76Y&dQ6;Y&-!$%#& & & & Living pe
Page 532 and 533:
administrative acquisition records,
Page 534 and 535:
#$!/B'")KQ);*10
Page 536 and 537:
13.4B. General Rule13.4B1. Add to t
Page 538 and 539:
&&&&&&&FRAB&a?5&(6B\=B?&2S$+>$+2!B+
Page 540 and 541:
#$!/B'")KR);*10+*!$6!6=>65$5=5+3!,(
Page 542 and 543:
14.1B. Romanization 7314.1B1. If th
Page 544 and 545:
14.2C. Variant Forms of Names Found
Page 546 and 547:
14.3C2. Ancient and International B
Page 548 and 549:
_/c&FRV>>&If, however, the name is
Page 550 and 551:
14.4C2. Names of Countries, States,
Page 552 and 553:
14.5B. Citations of Honors14.5B1. O
Page 554 and 555:
14.7. Conferences, Congresses, Meet
Page 556 and 557:
14.8B. Additions14.8B1. As instruct
Page 558 and 559:
&&_
Page 560 and 561:
3R
Page 562 and 563:
14.15B. If the parent bodies are en
Page 564 and 565:
.;O7BA&37?7B=>&`?7OQ;?\&G?VQ
Page 566 and 567:
is likely to be, used by another ag
Page 568 and 569:
14.20B2. If a heading is establishe
Page 570 and 571:
`Q@?&3PQ7O?>&W$0)%!$,!/))%AD6@4!T%6
Page 572 and 573:
14.24. A R M E D F O R C ES14.24A.
Page 574 and 575:
If the heading is for an embassy or
Page 576 and 577:
_
Page 578 and 579:
(?76Q\OP&(6C&/'$)-$6*=!C%6%?5-*$+!X
Page 580 and 581:
!??-+@43-.))))
Page 582 and 583:
!//'>2%a)!)ZLH((!"b)U?*4+,),*)"4370
Page 584 and 585:
maps, charts, plans, and related ma
Page 586 and 587:
G raphic materials Documents in the
Page 588 and 589:
the records of another individual o
Page 590 and 591:
!//'>2%a)Y))#*
Page 592 and 593:
Gregory A. Pass; Association of Col
Page 594 and 595:
2003. Available online at: (accesse
Page 596 and 597:
Washington D.C.: Library of Congres
Page 598 and 599:
.:/&)*&!7)-!V,*7/.,)!,'!+,?.&: !B#0
Page 600 and 601:
"#5!67/&"#/&)/"#B!+(&7/,(67/&X,(C7/
Page 602 and 603:
$5!X,(C!,'!\7C&:!',(!+,(?,(7/&!G,-.
Page 604 and 605:
!!!!!$J#0"!D(&-&*&::,(!7)-!I;**&::,
Page 606 and 607:
B059-)#K`))"##$),*)%"&')APPMDACS1.1
Page 608 and 609:
B059-)#O`));'"%
Page 610 and 611:
6 Relating corporate bodies, person
Page 612 and 613:
B059-)#S`)%"&'),*)'!2)0+@):!"#))DAC
Page 614 and 615:
B059-)#T`)%"&'),*);'"%
Page 616:
11.17 Explanation of the relationsh
Page 619 and 620:
'!2)'A0
Page 621 and 622:
236 DESCRIBING ARCHIVES: A CONTENT
Page 623 and 624:
Page 625 and 626:
Page 627 and 628:
Page 629 and 630:
Swine Influenza Immunization Progra
Page 631 and 632:
Page 633 and 634:
Page 635 and 636:
Herndon-Weik Collection of Lincolni
Page 637 and 638:
Page 639 and 640:
Page 641 and 642:
Page 643 and 644:
Page 645 and 646:
Page 647 and 648:
Page 649 and 650:
Page 651 and 652:
Page 653 and 654:
Page 655 and 656:
:!"#)OK)"-3*1@)'A0
Page 657 and 658:
&Bacot Family Papers& 11-& & /_d#1-
Page 659 and 660:
Swine Influenza Immunization Progra
Page 661 and 662:
& )11& -1& &,OAAO;W=Y&dQ=6C?&D>&Y&#
Page 663 and 664:
Page 665 and 666:
in surnames with prefixes (12.5D1),
Page 667 and 668:
dates of relationship of related pe
Page 669 and 670:
place names (13.4F1, 13.5B), 156, 1
Page 671 and 672:
originalsdefinition, 205destruction
Page 673 and 674:
software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?