Appendix A - Society of American Archivists

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Requirements for Single-level DescriptionsThe following are examples of single-level descriptions: A preliminary accession record. A MARC 21 record not linked to other MARC 21 records. A database record in a repository's collections management database thatdescribes archival materials only at a single level. A METS (Metadata Encoding and Transmission Standard) 15 record for adescription of archival materials.Single-level descriptions can describe archival materials at any level, from largeaccumulations commonly referred to by archivists as collections, record groups, fonds, orrecord series, to single items, and any level in between. They can, however, onlydescribe that material at one level.Single-level RequiredA single-level description with the minimum number of DACS elements includes: Reference Code Element (2.1) Name and Location of Repository Element (2.2) Title Element (2.3) Date Element (2.4) Extent Element (2.5) Name of Creator(s) Element (2.6) (If known) Scope and Content Element (3.1) Conditions Governing Access Element (4.1) Language and Scripts of the Material Element (4.5)15 The METS standard is an XML schema for encoding descriptive, administrative, and structural metadatafor objects within a digital library. It is an initiative of the Digital Library Federation and is maintained bythe Library of Congress. Information is available at: 8 DESCRIBING ARCHIVES: A CONTENT STANDARD
Single-level OptimumA single-level description with the optimum number of DACS elements includes: All of the elements included in Single-level Minimum above, plus the following: Administrative/Biographical History Element (2.7) Access points (See Overview of Archival Description).Single-level Added ValueA single-level description using DACS elements to provide added value for researchersincludes: All of the elements included in Single-level Optimum above, plus any otherrelevant elements the repository wishes to include.Requirements for Multilevel DescriptionsThe following are examples of multilevel descriptions: A preliminary collection inventory or register (regardless of whether presented inprint or encoded in EAD or another encoding scheme). A full collection inventory or register (regardless of whether presented in print orencoded in EAD or another encoding scheme).Multiple linked MARC 21 records.A database record in a repository's collections management database thatdescribes archival materials at more than one level.Multilevel descriptions can describe archival materials beginning at any level (e.g.,collection level, series level) and must include at least one sublevel. Typical multileveldescriptions begin with large accumulations commonly referred to by archivists ascollections, record groups, fonds, or record series. ISAD(G) envisions a descriptiveframework that recognizes four levels: fonds, series, file, and item; however, DACSelements can be used to describe materials arranged according to this or any other schemeof articulating levels of arrangement of archival materials.LE VE LS O F DESCR IP T IO N 9
Page 1 and 2: Agenda Item II.A.Society of America
Page 3 and 4: APPENDIX A: Full text of revisionD
Page 5 and 6: ContentsPrefaceAcknowledgementsStat
Page 7 and 8: PrefaceDescribing Archives: A Conte
Page 9 and 10: Finally, the subcommittee considers
Page 11 and 12: DACS 2013 DACS 2004Minimum, Optimum
Page 14 and 15: Statement of PrinciplesThe followin
Page 16 and 17: serves to identify archival materia
Page 18 and 19: which the descriptive system is ent
Page 20 and 21: Overview of Archival DescriptionThe
Page 22 and 23: Access points fall into six broad c
Page 24 and 25: created. Examples of such concepts
Page 27: PART IDescribing Archival Materials
Page 30 and 31: documents and other acquisition rec
Page 32 and 33: CHAPTER 1Levels of DescriptionArchi
Page 36 and 37: Multilevel RequiredThe top level of
Page 38 and 39: 12 DESCRIBING ARCHIVES: A CONTENT S
Page 40 and 41: General Rules2.1.2. Record a refere
Page 42 and 43: 2.2 Name and Location of Repository
Page 44 and 45: 2.3.3. When devising title informat
Page 46 and 47: Paul Hibbet Clyde and Mary Kestler
Page 48 and 49: Coalition to Stop Trident recordsSt
Page 50 and 51: 2.4 Date Element (Required)Purpose
Page 52 and 53: 2.4.8. When further accruals are ex
Page 54 and 55: No dates2.4.16. When recording date
Page 56 and 57: General Rules2.5.3. Record the nume
Page 58 and 59: approximately 275 digital image and
Page 60 and 61: Commentary: When describing the rec
Page 62 and 63: Item title: Biography of Gardiner G
Page 64 and 65: 2.7.5. Where the administrative/bio
Page 66 and 67: 1886 Born 14 October, Fayetteville,
Page 68 and 69: lessons in voice and piano at Weste
Page 70 and 71: of the Texas Commission on Interrac
Page 72 and 73: long-range planning effort for capi
Page 74 and 75: Other Significant Information2.7.33
Page 76 and 77: Exclusions3.1.1. Record information
Page 78 and 79: File contains telex printouts of al
Page 80 and 81: Subseries 5, Alden Stevens, 1941-19
Page 82 and 83: the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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Actions and conventions include but
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creators by providing descriptions
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Swedish: See Scandinavian languages
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&#7=C&>>>&12.9. E N T R Y O F O T H
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12.15C. Do not add other titles or
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administrative acquisition records,
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13.4B. General Rule13.4B1. Add to t
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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14.15B. If the parent bodies are en
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the records of another individual o
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2003. Available online at: (accesse
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Washington D.C.: Library of Congres
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11.17 Explanation of the relationsh
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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Swine Influenza Immunization Progra
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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