Appendix A - Society of American Archivists

Table 3: Comparison of some specific G and DACS rulesDevising titles:Very similarinstruction in Gand DACS, exceptfor the use ofsquare bracketsDates:Very similarinstruction in Gand DACS fordate ranges andpatterns, locationof date inbibliographicrecord typicallydiffersNo date:Copyright relatedto descriptionCopyright relatedto terms ofaccess and useDCRM(G)1F2 Cataloger-devised title for untitledmaterial, use square brackets, give factualcontent clearly and concisely. “Include thefollowing kinds of information in the devisedtitle, as appropriate and feasible: The subjecttype or form or material…, and identificationof the main subject(s) depicted…,geographical location(s) depicted…; date orspan of dates.1B1.2 If a date appears in the source in sucha way as to constitute part of the title,transcribe it as such…4D1.1 Transcribe date of production forunpublished material4D1.2 Transcribe dates as they appear onthe material, including day and month4D6 Patterns for conjectural date4D8 Date in multipart resourcesIs it ok per G not to provide a date, whetherusing an abbreviation or stating [undated]?Could not find a corresponding rule. Is itrequired that even a very broad estimate beprovided?4D7.2 If no date of publication…and it islikely that the copyright date represents thedate of production, supply it in squarebrackets. Include a ? if the date isconjectural.7A5.2 Quotation example of copyrightstatement. “Entered according…”7B19.1 Terms of access, use andreproduction. When the material is notgenerally available to researchers, or whenaccess and handling are restricted, explainthe nature and extent of the restrictions ifconsidered important…Optionally, alwaysnote terms of access.DACSDevised title including format:2.3.20: Where the material being describedconsists solely of one or two specific forms,supply those forms for the nature of thearchival unit. Express the forms in their orderof predominance.2.3.21: Optionally, if one or two specific formspredominate but there are also other materialtypes present, record the one or two mostpredominant forms followed by the phrase“and other material” in the devised title…2.3.3: Do not enclose devised titles in squarebrackets.p. 98 examples include notes that refer to theuse of square brackets.No rule on this noted, but typically dateappears within the title field in MARCalthough it is generally not a transcribed date2.4.12: Estimated date ranges2.4.16: use “undated” instead of n.d. or s.d.2.4: No mention of how copyright date ishandled as a source of date information.4.4.8 example: Copyright restrictions mayapply.4.4.6 Give information about copyright statusand any other conditions governing thereproduction, publication, and further use…ofthe unit being described after access has beenprovidedAction: DACS Revision Page 129 of 158 0113-II-A-DACS