Appendix A - Society of American Archivists

Appraisal criteria for file retention included the presence ofattorney's handwritten notes, substantiating correspondence,depositions, and transcripts, which are seldom or never presentin the Supreme Court's files.-------------------------The State Archives will retain all pre-1920 patient case files intheir entirety. The State Archives will retain a representativesample of post-1920 patient case files from the followingfacilities: Binghamton, Pilgrim, .... The sample capturesspecific patient populations and treatments as defined in thedetailed appraisal report, as well as providing geographiccoverage. The sample is necessary because over 110,000 cubic feetof patient case files currently exist, and cannot be microfilmedor retained in paper form. Admission and discharge ledgers forall patients will be retained by the State Archives to ensurethat core information survives on all patients for allfacilities.------------------------After they were microfilmed, the original letterpress copies weredestroyed due to their illegibility.5.3.5. Where appropriate, record the authority for the action.All files in this series are appraised as 'retain permanently'under disposal authorities RDS440/10.1, RDA458/8.1 andRDA1176/8.1.5.3.6. Optionally, record the date(s) of the appraisal/destruction action(s).Originals were destroyed by the National Archives in 1982 inaccordance with the Department's approved Appraisal andDisposition Schedule.Originals destroyed after microfilming, 1981.AC QU IS IT IO N AN D APPR AIS A L ELEMENTS 73