Appendix A - Society of American Archivists

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Minimal levelrequirementsDCRM(G)Basic required elements, 0BNo Reference code element in GNo requirement for name and location ofrepository; D3.2 “Optionally, addinformation in accordance with institutionalpolicy, for example, the language of thematerial, or the repository name.”Title proper, 1BGMD [graphic] or [still image], 1CDACSMinimum single level description (p. 9) at anylevelReference code element, 2.1Name and location of repository element 2.2Title element, 2.3No GMDTABLE 2: Comparison of Minimal level requirementsAction: DACS Revision Page 127 of 158 0113-II-A-DACS
Optimal levelrequirementsPlace of publication, etc., 4BDate of production or publication, 4DExtent, 5BDimensions (always indicate what wasmeasured)Not mentioned: 1B1.2 and 7B3.1 Alwaysmake a note of the title proper.7B19.1 Restrictions on access “Optionally,always note terms of access.”7B19.2 Optionally, always make a note onlimits to use and reproduction.0F.1.3: In notes, give information other thantitled, citations, and quotations in thelanguage and script of the cataloging agency7B2.1 Make notes on the language of thetext, if present, unless this is apparent fromthe rest of the description7B13. Bio/historical note. May includenationality, occupation, training, etc.No place of publication, distribution…Date element, 2.4Extent element, 2.5No dimensions requiredNo source of title noteName of creator(s) element, 2.6Scope and content element, 3.1Conditions governing access element, 4.1Language and scripts of the material element,4.5 Derive the information from the materialsthemselves.4.5.2: add rule if no language is present? (e.g.still images, sounds, moving images, 3Dobjects)Single-level optimum (p. 10) also includes:Administrative/Biographical History element,2.7Access pointsAction: DACS Revision Page 128 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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Page 263 and 264: First, thanks for providing a redli
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Page 269 and 270: [yyyy]BLANK ---BLANK --- electroni
Page 271 and 272: Dear Gordon,Thanks very much for al
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Page 275 and 276: Variant name(s): Clark, Charles Jos
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Page 279 and 280: United States. National Archives an
Page 281 and 282: Minnesota. Division of Game and Fis
Page 283 and 284: ISO 8601-Data elements and intercha
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Page 299 and 300: ReproductionsSize/dimension:Require
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Page 317 and 318: Description and Encoding Examples1.
Page 319 and 320: Family: "Dos o más personas relaci
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Page 323 and 324: Manuscripts and ArchivesYale Univer
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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14.7. Conferences, Congresses, Meet
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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Swine Influenza Immunization Progra
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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