Appendix A - Society of American Archivists

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Creator(s) Elementsection“devised”p. 146 of thedocument (124 onthe printed page), theheading Definition ismissing an “I” in themiddleeditorialMade correctionReferences to AACR2should either bedeleted or changed to“RDA or AACR2”editorialSuggested changemadeChapter1, Levels ofDescription:Second paragraph (new text):Given that the first sentence statesthat a finding aid can consist ofeither a single level of descriptionor multiple levels of description,the third sentence is not quitelogical. How can a finding aidcombine both a single-level andmultiple-levels of description?Would something similar to thefollowing be slightly clearer?editorialSentence rewordedA finding aid that consists ofmultiple levels of description mayprovide information at successivelynarrower levels of arrangement(such as subseries, files, and evenitems) for some series whileconfining information to a singlelevel of hierarchy for others.Requirements forSingle-levelDescriptions:The Scope and Content element isincluded in single-level minimumbut also (described as an additionalelement) in single-level optimumdescription.editorialChange madeAction: DACS Revision Page 65 of 158 0113-II-A-DACS
2.3 Title Element The use of “devised” is moredescriptive than “supplied” of theprocess of providing titles formaterials that lack formal titles.This is a positive change in DACS.In footnote 21 (p. 20), the twooccurrences of “supplied” shouldbe changed to “devised”.2.4 Date Element DACS should provide guidance onhow to state a range of singledates.It is unclear in DACS whetherproviding a range of dates followedby the word “undated” (for one ormore undated portions of the unitdescribed) is acceptable. Guidancewould be helpful.2.5.5 and 2.5.6 “audio cassettes” should employthe more commonly used spelling,“audiocassettes”Should companionstandards be listedthat are no longeravailable?editorialeditorialChange made;convergence withlibrary standards(RDA, DRCM suite)and the importanceof cultural heritageinstitutions workingtogether drove thischange.Looked at dates interms of generalguidance anddecided that theadvice given byDACS was adequateChange madeCompanionstandards will belisted oncompanion website2.5.10 and 2.5.11 areuseful but might bemore so if examplescombining both sizeand type of electronicmaterial wereprovided.Something like the following mightbe more helpful:3 directories containing 48 pdf filesapproximately 275 digital image andaudio files (12.4 GB) on 1 portablehard driveeditorialChange madeAction: DACS Revision Page 66 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
Page 183 and 184: Appendix 2: Potential New MaterialD
Page 185 and 186: widely known, such as NOW for Natio
Page 187 and 188: Appendix 3 Introductory TextDACS RE
Page 189 and 190: o the description indicates the sou
Page 191 and 192: Choosing between personal/family an
Page 193 and 194: Appendix 5: Reference CodeDACS REVI
Page 195 and 196: Appendix 6: TitleDACS REVISION:Subm
Page 197 and 198: NB: I realize that as a member of T
Page 199 and 200: Affiliation: Harvard University / S
Page 201 and 202: -----------------------------------
Page 203 and 204: Perhaps we need to make a reference
Page 205 and 206: o theses and dissertationso pamphle
Page 207 and 208: Example:Squirrel food [crank mail]2
Page 209 and 210: BRIEF DESCRIPTION OF CHANGE:New rul
Page 211 and 212: o Artificiality or organic nature o
Page 213 and 214: 2.3.18Discuss replacing the word "p
Page 215 and 216: Appendix 7: DateDACS REVISION:Submi
Page 217 and 218: Appendix 8: ExtentDACS REVISION:Sub
Page 219 and 220: Appendix 9: Name of Creator(s)DACS
Page 221 and 222: Appendix 10:Administrative/Biograph
Page 223 and 224: Appendix 12: System of ArrangementD
Page 225 and 226: these is "Arranged by subject but i
Page 227 and 228: Appendix 13:Technical AccessDACS RE
Page 229 and 230: Appendix 15: AppendicesDACS REVISIO
Page 231 and 232: Revision Comments 2012Comment summa
Page 233: knowledge. These days, whethersomet
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Page 239 and 240: person. Comment: Since theserules a
Page 241 and 242: sources”?2.5.7 last example: add
Page 243 and 244: p. 105, paragraph 3 This 2 nd to la
Page 245 and 246: questionable element, not afterthe
Page 247 and 248: in the text, in a footnote, or in a
Page 249 and 250: guidance on (and examples of) thisw
Page 251 and 252: families?5 What is the role now for
Page 253 and 254: It would be too much to expectarchi
Page 255 and 256: the chapter.2.3.8 Rule is explicitl
Page 257 and 258: archival authority data lostbecause
Page 259 and 260: no need for this part of thecontent
Page 261 and 262: this rule over verbatim fromChapter
Page 263 and 264: First, thanks for providing a redli
Page 265 and 266: Director, Archival Technical Servic
Page 267 and 268: Collection Contents: Action: DACS R
Page 269 and 270: [yyyy]BLANK ---BLANK --- electroni
Page 271 and 272: Dear Gordon,Thanks very much for al
Page 273 and 274: of discrete descriptive elements th
Page 275 and 276: Variant name(s): Clark, Charles Jos
Page 277 and 278: W.P.A.(Works Progress Administratio
Page 279 and 280: United States. National Archives an
Page 281 and 282: Minnesota. Division of Game and Fis
Page 283 and 284: ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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!!!T H E SO C I E T Y O F A M E RI
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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elsewhere in the descriptive record
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2.3.16. If the records of more than
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2.4.7. If the materials comprising
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applied from a controlled vocabular
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Actions and conventions include but
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DESCRIBING ARCHIVES: A CONTENT STAN
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the authority entry (i.e., a standa
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that provide the information necess
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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9.32. Indicate by codes or text whe
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Languages and language groups:Afrik
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Swedish: See Scandinavian languages
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&#7=C&>>>&12.9. E N T R Y O F O T H
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DO@B
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12.15C. Do not add other titles or
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,
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administrative acquisition records,
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13.4B. General Rule13.4B1. Add to t
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14.1B. Romanization 7314.1B1. If th
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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&&_
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3R
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14.15B. If the parent bodies are en
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is likely to be, used by another ag
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14.24. A R M E D F O R C ES14.24A.
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If the heading is for an embassy or
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maps, charts, plans, and related ma
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G raphic materials Documents in the
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the records of another individual o
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!//'>2%a)Y))#*
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Gregory A. Pass; Association of Col
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2003. Available online at: (accesse
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Washington D.C.: Library of Congres
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6 Relating corporate bodies, person
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11.17 Explanation of the relationsh
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'!2)'A0
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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:!"#)OK)"-3*1@)'A0
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&Bacot Family Papers& 11-& & /_d#1-
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Swine Influenza Immunization Progra
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& )11& -1& &,OAAO;W=Y&dQ=6C?&D>&Y&#
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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