Appendix A - Society of American Archivists

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conventional namescorporate bodies (14.3C), 16465governments (14.3E), 166copiesexistence and location of (6.2), 7172see also Reproductionscopyright restrictions (4.4.6-4.4.10), 5051corporate bodiesadministrative history (10.25-10.36), 100104chapters or branches of (10.28,14.9, 14.13), 101, 175,177definition, 203in name segment (2.3.4, 2.3.16, 2.3.17), 18, 20predecessor and successor bodies (10.32), 1023principles of description, xivrelated corporate bodies (11.13-11.17), 1089corporate names, 15997additions to names (14.4), 16870changes in (10.34, 14.1C), 103, 161conventional names (14.3C), 16465language (14.3A-14.3B), 16364names not conveying the idea of a corporate body(14.4B), 168place names as distinguishing terms (14.4C2-14.4C4),16970place names in, changes in (13.3), 154variant names (14.2-14.3), 16268countriescorporate names, distinguishing (14.4C2), 169place names, added to (13.4E), 156country identifier code (2.1.5), 13, 15courtesy titles. see Titles of nobilitycourts (14.18A, 14.23), 184, 190creatorsdefinition, 203description of, xv, 8588finding aids prepared by (4.6.2), 5657identification of, 85, 8992in name segment of a title, 1820more than one, 9091Name of Creator(s) Element (2.6), 33see also Corporate names; Personal names; Provenancecreators, corporateadministrative history (10.25-10.36), 100-104principles of description, xivcreators, familybiographical history (10.14-10.24), 95100principles of description, xivcreators, individualbiographical history (10.14-10.24), 95100principles of description, xivcriminal courts (14.23A), 190cross-references (11.10), 107CUSTARD project, vviCustodial History Element (5.1), 5960see also Immediate Source of Acquisition Element (5.2)custodiansaccess points for, 59and creators, 89definition, 203custody, changes in (3.1), 35Czech surnamescompound (12.5C5), 131with prefixes (12.5D1), 133DACS. see Describing Archives: A Content StandardDanish surnames, compound surname uncertain (12.5C6),13132see also Scandinavian surnames with prefixesdata elements in DACS, 3, 7data structure standards, 212see also Encoded Archival Description Tag Library(EAD); MARC 21 Format for BibliographicDataDate Element (2.4), 2428date of archival description (8.1.5), 82date ranges (2.4.7-2.4.12), 2527dates, estimatedranges (2.4.12), 27single dates (2.4.15), 27dates, gaps in (2.4.11), 26dates, multiple types of, 24dates of appraisal/destruction actions (5.3.6), 64dates of authority record creation (11.24), 111dates of birth, death, etc.added to personal names (12.17), 14849in biographical history (10.18), 97distinguishing personal names (12.19B), 15051dates of broadcast, 24definition, 203dates of conferences (14.7A, 14.7B3), 173dates of constitutional conventions (14.22A), 189dates of creation of description (8.1.5), 82dates of creation of materials, 24definition, 203see also Content datesdates of dissolution (corporate bodies) (10.27), 101dates of exhibitions (14.8B), 175dates of founding (corporate bodies)in administrative history (10.27), 101distinguishing bodies (14.4C6), 170dates of incumbencyheads of government (14.20C1), 187heads of international intergovernmental organizations(14.20C2), 187heads of state (14.20B1), 186religious officials (14.27B1), 19495dates of jurisdiction (governments) (14.6D), 172dates of military courts (14.23B), 190dates of publication, distribution, etc., 24definition, 203dates of record-keeping activity, 24definition, 203dates of reignpopes (14.27B2), 195sovereigns (14.20B1), 186dates of related resources in authority records (11.31), 112INDEX 281
dates of relationship of related persons or bodies (11.16),109dates of reproduction (3.1.7), 38definition, 203dates of revision of description (8.1.5), 82dates, predominant or bulk (2.4.10-2.4.11), 26dates, single (2.4.13-2.4.15), 27dates, unknown (2.4.16), 28death, date of. see Dates of birth, death, etc.deeds of gift. see Transfer documentsdefendants, courts-martial (14.23B), 190delegationsapostolic (Catholic Church) (14.27D), 19697to international bodies (14.18, 14.26), 184, 19394departments (subordinate body)corporate bodies (14.13), 177government agencies (14.18), 182dependent territories, governors of (14.20D), 18788Describing Archives: A Content Standard (DACS)background, vviiidata elements of, 7and other standards, viviioverview, viiipurpose and scope, 3describing archival materials, 3-84describing creators, 85-104descriptiondefinition, 204overview, xviixxiprinciples of, xiixvDescription Control Elements (8.1), 8182descriptions, multilevel, required data elements, 911descriptions, single-level, required data elements, 89descriptive outputs, 4-5, 88descriptive record, definition, 204descriptive unit, definition, 204designations with namescorporate names, distinguishing (14.4C7), 170corporate names not conveying the idea of a corporatebody (14.4B), 168government names, distinguishing (14.6C), 172local church names (14.10B), 175personal names, distinguishing (12.19), 15051personal names not conveying the idea of a person(12.11A), 14243radio and television stations (14.11), 176details, levels of, xivdiacritical marks in personal names (12.1D), 121Dictionary of Occupational Titles, xxi, 210digitization (7.1.4), 78see also Existence and Location of Copies Element(6.2)discrete items, definition, 204distinguishing terms. see Designations with namesdocumentary formsaccess points, xxin Title Element (2.3.18-2.3.20), 20-21Scope and Content Element (3.1.6), 38see also Form and genre termsdocument, definition, 204donors (5.2.4), 61and access restrictions, 43Dutch surnames with prefixes (12.5D1), 13334, 135EAD. see Encoded Archival Description Tag Library(EAD)Eastern Church, autocephalous patriarchates of (14.3C3),165ecclesiastical principalities of the Holy Roman Empire(14.27C3), 196education of creator in biographical history (10.20), 9899electronic recordsdefinition, 204equipment required for (4.3.6), 48. see also PhysicalAccess Element (4.2)notes (7.1.4), 78embassies (14.18, 14.25), 184, 19293emissaries, papal (14.27D), 197Encoded Archival Description Tag Library (EAD), 212application of DACS to, xviixviiias output records, 7-9crosswalk from DACS, 22021in examples, 5, 88England, place names (13.4D), 15556English surnamescompound surname uncertain (12.5C6), 13132with prefixes (12.5D1), 134entity, definition, 204epithets in names of royalty (12.16A2), 14546see also Words or phrases with namesestimations and approximationsin Date Element (2.4.12, 2.4.15), 27in Extent Element (2.5.9), 31events as corporate bodies. see Conferences andcongresses; Exhibitionsexamples in DACS, 5, 88executive agencies of government, headings for (14.18),183exhibitions (14.8), 17475Existence and Location of Copies Element (6.2), 7172Existence and Location of Originals Element (6.1), 6970explanatory references in authority file for heads of state(14.20B2), 187Extent Element (2.5)approximations (2.5.9), 31and equipment required for access, 48multiple statements (2.5.7-2.5.8), 31facsimiles, published, 75familial relationships (11.15), 109familiesbiographical history (10.14-10.24), 95100information required (10.17), 9697principles of description, xivrelated families (11.13-11.17), 1089family namesheadings for (12.29), 152282 DESCRIBING ARCHIVES: A CONTENT STANDARD
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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!!!T H E SO C I E T Y O F A M E RI
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JB! H+2&5+3!?&5+*$&26!G2+4+056!JBA!
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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elsewhere in the descriptive record
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2.3.16. If the records of more than
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2.4.7. If the materials comprising
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Z-+-109)"G9-.)2.5.3. Record the num
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applied from a controlled vocabular
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Administrative history for the Phys
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Actions and conventions include but
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DESCRIBING ARCHIVES: A CONTENT STAN
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the authority entry (i.e., a standa
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that provide the information necess
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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9.32. Indicate by codes or text whe
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Languages and language groups:Afrik
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Swedish: See Scandinavian languages
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&#7=C&>>>&12.9. E N T R Y O F O T H
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DO@B
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12.15C. Do not add other titles or
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,
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administrative acquisition records,
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13.4B. General Rule13.4B1. Add to t
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14.1B. Romanization 7314.1B1. If th
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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&&_
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14.15B. If the parent bodies are en
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is likely to be, used by another ag
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maps, charts, plans, and related ma
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the records of another individual o
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Appendix A - Society of American Archivists

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